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Senior Finance Manager

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About HEDP / MoHE

Afghan policymakers perceive higher education as a vital engine of growth and development. The higher education system produces a pool of high-level human resources, including policymakers, administrators, managers, entrepreneurs, engineers, medical personnel, highly skilled technicians, as well as qualified teachers and academics, that are essential for economic development. The availability of such a pool of well-educated human resources will be of central importance for the overall future development of the country. Recognizing this, the Government of Afghanistan and the World Bank (WB) have agreed to support the higher education sector through a Higher Education Operation that will succeed the previous Strengthening Higher Education Project (SHEP). The new Higher Education Development Project (HEDP) will support the overall Government’s own effort to expand and strengthen its higher education sector.
THE PROJECT
The proposed project contains two components: (1) A program component that finances strategic initiatives to develop the higher education sector. The strategic initiatives are (a) increasing participation in universities in priority degree programs for national economic development, (b) modernizing and enhancing the quality and relevance of teaching and learning; (c) expanding the professional qualifications and skills of academic and technical staff; (d) strengthening governance, quality assurance and accreditation; and (e) stimulating development orientated research. And (2) program operations and technical support component that would support project coordination, implementation, monitoring and evaluation, research activities, human resource development for academic managers and administrative and technical staff, policy studies, beneficiary satisfaction surveys, communications and policy dialogues. The Director of the Operations and Monitoring Support Team (OMST) in the Ministry of Higher Education (MoHE) will coordinate and facilitate the implementation of HEDP in close collaboration with its relevant departments.
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OPERATIONS AND MONITORING SUPPORT TEAM
Support under OMST will cover coordination, technical assistance (TA), monitoring and evaluation, research and policy studies, and communication. The technical assistance and capacity building activities of this component will assist the MoHE to implement the development initiatives of the NHESP-II. Policy studies could include tracer studies of graduates to analyze their job search and labor market experience, as well as beneficiary satisfaction surveys of staff and students of institutions and programs supported by HEDP. Resources for communication would enable higher education authorities to disseminate development initiatives to political authorities, policymakers, academics, students, and the general public. The team would help MoHE to fine-tune policy reforms, such as piloting and evaluating innovative approaches to promote female enrolment in priority programs. Component 2 of the Project will also finance the incremental operating costs of an Operations and Monitoring Support Team (OMST) in the MoHE.

Job Summary

Assist the Project Director, in any Financial Planning and implementation. The Senior Finance Manager will report to the Project Director. His/her main duties and responsibilities are to:

Take the lead in financial management, direction, and control of the overall financial implementations. The Senior Finance Manager OMST is responsible in managing specific accounting functions, debt and treasury management, accountant and finance Officers’ activities, budgeting and planning functions, financial reporting, and supervision of assigned staff for both components of the project. The position is also responsible for managing the development and administration of the budget process including preparation, analysis, performance evaluation, and reporting.

Job Details

Date Posted: 29 Jan 2019 Reference: HEDP/MOHE/019/06
Closing Date: 19 Feb 2019 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Account/Finance Open Ended: NO
Nationality: Afghan Salary Range: As per NTA Salary Scale Policy10000.0
Contract Type: Fixed-term Years of Experience: 5 Year(s)
Contract Duration: 0 Year(s) & 0 Month(s) Extension Possibility: Yes
Probation Period: 3 Months

Duties and Responsibilities

Strategy and Vision

• Coordinating the implementation of Finance Department.
• Assist the Project Director and other key members of senior management on financial planning, budgeting, cash flow, project’s priorities, and policy matters.
• Serve as the management liaison to the board and audit committee; effectively communicate and present critical financial matters.
• Maintain continuous lines of communication, keeping the Project Director informed of all critical issues.
• Assist the Project Director in planning, directing, coordinating and reviewing activities.
• Assist the Project Director in the establishment of departmental priorities and the allocation of departmental resources.
• Participate in the development of procedures and instructions and supervision of the Records.
• Review all periodical financial reports for compliance and accuracy

Team Development

• Oversee, direct, and organize the work of the finance department.
• Promote a culture of high performance and continuous improvement that values learning and a commitment to quality.
• Upgrade and implement an appropriate system of policies, internal financial controls, accounting standards, and procedures.
• Plan, coordinate and execute the annual budget process.
• Ensure that HEDP is adhering to the project plan, delivering financial status reports to the Budget Committee of the MOHE and the relevant stakeholders.
• Ensure a sound communication between the HEDP, Directorate Admin and Finance and the Office of the Deputy Minister Admin and Finance and act as liaison on any financial matters.
• Participate and facilitate any financial and budgeting meetings within the MOHE.
• Improve operational accounting services such as treasury management, grants payment processing, payroll, and accounts payable.
• Oversee overall financial management, planning, systems, and controls.
• Develop individual program budgets.
• Organize fiscal documents.
• Hold regular meetings with Executive managers around fiscal planning.



Specific Financial Activities

• Setting up an effective accounting system following the prevailing Government and World Bank accounting and financial management procedures
• Planning the annual budgeting and planning process for the organization's annual budget with the Project Director.
• Develop and manage an annual budget.
• Managing and monitoring the institutes’ expenditure, and monitoring the institute’s payroll and staff establishment among other financial and accounting duties
• Managing day to day processing of accounts receivable and payable using QuickBooks, producing reports as requested.
• Reconciling monthly financial activity, generating year-end reports, and fulfilling tax related requirements.
• Ensure the on time and regular submission of the IUFRs to the World Bank.
• Assisting the Project Director in creating an annual organizational budget and monitoring cash flow.
• Ensure that the Accounting Department requests are resolved and communicated in a timely manner to internal and external parties particularly the World Bank and MoF.
• Develop long-range forecasts and maintain long-range financial plans.
• Prepare annual audit and be a liaison with all outsiders.
• Work closely with the Academic Team, coordinating and facilitating the financial resources for the undertaking activities and plans.
• Work closely with the Directorate of Admin and Finance and all other relevant stakeholders within the MOHE on regular basis.
• Facilitate the activities within the MOHE and MOF whenever necessary.
• Ensure the on-time transfer of funds and dues to all the scholarship holders studying abroad.
• Ensure the accuracy of the Inventory Management with the team.
• Ensure and manage the funds and annual budget for both the component 1 and 2 accurately.
• Work closely with the procurement team of the project under both components and make sure the government and World Bank procurement guidelines are implemented and taken in place.
• Review and verify all the procurement documentation for both component 1 and 2.
• Ensure and maintain the accuracy of monthly books of accounts/cash books, petty cash books, advance registers, weekly cash counts, and the regular bank reconciliation to be done for both the components of the project.
• Ensure the on-time fund's availabilities under both component 1 and 2, and make sure the regular and on-time submission of the replenishment and withdrawal applications.
• Maintain a good communication balance with all the stakeholders and especially with the partner universities abroad on all the financial matters and clearances.
• Sign and ensure the accuracy of all allotments and payments under both components of the projects.
• Participates in any bid evaluation and opening wherever necessary and as assigned by the Project Director.
• Managing the overall financial portfolio of the project for both the components of the project.
• Responsible for any Financial Planning and implementation under the direct supervision of the Project Director.

Travels to Provinces

Require Travels to Provinces

Skills

PROFESSIONAL COMPETENCIES:

• Ability to speak, read and write excellent English, and produce reports in the English language.
• Ability to interact with senior academics and administrative staff.
• Ability to work efficiently, and to meet deadlines.
• Ability to function effectively in a team environment inspiring trust and cooperation of other team members
• Strong communication, negotiating skills and good interpersonal relations.
• Good quantitative skills and computer literate.

CORE COMPETENCIES

• Good knowledge of local administrative, budgetary and financial practices
• Effective Project Management Skills
• Effective Financial Management & Administration Skills
• Effective Core Budget projects knowledge
• Ability to work in crises management
• Be culturally sensitive and possess good interpersonal skills
• Be a self-starter and be able to work without supervision
• Be well organized, reliable and able to deliver quality outcomes on time
• Must be willing to travel throughout Afghanistan

Qualifications

Having at least 5 years of full-time experiences in Financial Management on the supervisory roles.

Having a Master’s degree from a scientific or quantitative discipline such as Financial Management, Accountancy, MBA, MSC Economics or CPA, ACCA is required.

Previous experiences in a donor-funded development projects in the public sector are preferable

Job Location

Afghanistan - Kabul
AF AF 12

Education:

Masters Degree, Account/Finance

Submission Guideline

Interested national candidates should submit their applications in writing to Administration & HR Department Higher Education Development Program (HEDP) at the Ministry of Higher Education located in Karta-e-4, MoHE, Kabul, Afghanistan or e-mail their application (indicating in the subject line the Vacancy Announcement number and the title of the post applied to) to the Following email address.
Only short-listed candidates whose applications correspond to the above criteria will be contacted for written test/interview.

Submission Email

vacancies@hedp.af

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