Senior Finance Manager

Duties and Responsibilities

Strategy and Vision

• Coordinating the implementation of Finance Department.
• Assist the Project Director and other key members of senior management on financial planning, budgeting, cash flow, project’s priorities, and policy matters.
• Serve as the management liaison to the board and audit committee; effectively communicate and present critical financial matters.
• Maintain continuous lines of communication, keeping the Project Director informed of all critical issues.
• Assist the Project Director in planning, directing, coordinating and reviewing activities.
• Assist the Project Director in the establishment of departmental priorities and the allocation of departmental resources.
• Participate in the development of procedures and instructions and supervision of the Records.
• Review all periodical financial reports for compliance and accuracy

Team Development

• Oversee, direct, and organize the work of the finance department.
• Promote a culture of high performance and continuous improvement that values learning and a commitment to quality.
• Upgrade and implement an appropriate system of policies, internal financial controls, accounting standards, and procedures.
• Plan, coordinate and execute the annual budget process.
• Ensure that HEDP is adhering to the project plan, delivering financial status reports to the Budget Committee of the MOHE and the relevant stakeholders.
• Ensure a sound communication between the HEDP, Directorate Admin and Finance and the Office of the Deputy Minister Admin and Finance and act as liaison on any financial matters.
• Participate and facilitate any financial and budgeting meetings within the MOHE.
• Improve operational accounting services such as treasury management, grants payment processing, payroll, and accounts payable.
• Oversee overall financial management, planning, systems, and controls.
• Develop individual program budgets.
• Organize fiscal documents.
• Hold regular meetings with Executive managers around fiscal planning.



Specific Financial Activities

• Setting up an effective accounting system following the prevailing Government and World Bank accounting and financial management procedures
• Planning the annual budgeting and planning process for the organization's annual budget with the Project Director.
• Develop and manage an annual budget.
• Managing and monitoring the institutes’ expenditure, and monitoring the institute’s payroll and staff establishment among other financial and accounting duties
• Managing day to day processing of accounts receivable and payable using QuickBooks, producing reports as requested.
• Reconciling monthly financial activity, generating year-end reports, and fulfilling tax related requirements.
• Ensure the on time and regular submission of the IUFRs to the World Bank.
• Assisting the Project Director in creating an annual organizational budget and monitoring cash flow.
• Ensure that the Accounting Department requests are resolved and communicated in a timely manner to internal and external parties particularly the World Bank and MoF.
• Develop long-range forecasts and maintain long-range financial plans.
• Prepare annual audit and be a liaison with all outsiders.
• Work closely with the Academic Team, coordinating and facilitating the financial resources for the undertaking activities and plans.
• Work closely with the Directorate of Admin and Finance and all other relevant stakeholders within the MOHE on regular basis.
• Facilitate the activities within the MOHE and MOF whenever necessary.
• Ensure the on-time transfer of funds and dues to all the scholarship holders studying abroad.
• Ensure the accuracy of the Inventory Management with the team.
• Ensure and manage the funds and annual budget for both the component 1 and 2 accurately.
• Work closely with the procurement team of the project under both components and make sure the government and World Bank procurement guidelines are implemented and taken in place.
• Review and verify all the procurement documentation for both component 1 and 2.
• Ensure and maintain the accuracy of monthly books of accounts/cash books, petty cash books, advance registers, weekly cash counts, and the regular bank reconciliation to be done for both the components of the project.
• Ensure the on-time fund's availabilities under both component 1 and 2, and make sure the regular and on-time submission of the replenishment and withdrawal applications.
• Maintain a good communication balance with all the stakeholders and especially with the partner universities abroad on all the financial matters and clearances.
• Sign and ensure the accuracy of all allotments and payments under both components of the projects.
• Participates in any bid evaluation and opening wherever necessary and as assigned by the Project Director.
• Managing the overall financial portfolio of the project for both the components of the project.
• Responsible for any Financial Planning and implementation under the direct supervision of the Project Director.

Travels to Provinces

Require Travels to Provinces

Skills

PROFESSIONAL COMPETENCIES:

• Ability to speak, read and write excellent English, and produce reports in the English language.
• Ability to interact with senior academics and administrative staff.
• Ability to work efficiently, and to meet deadlines.
• Ability to function effectively in a team environment inspiring trust and cooperation of other team members
• Strong communication, negotiating skills and good interpersonal relations.
• Good quantitative skills and computer literate.

CORE COMPETENCIES

• Good knowledge of local administrative, budgetary and financial practices
• Effective Project Management Skills
• Effective Financial Management & Administration Skills
• Effective Core Budget projects knowledge
• Ability to work in crises management
• Be culturally sensitive and possess good interpersonal skills
• Be a self-starter and be able to work without supervision
• Be well organized, reliable and able to deliver quality outcomes on time
• Must be willing to travel throughout Afghanistan

Qualifications

Having at least 5 years of full-time experiences in Financial Management on the supervisory roles.

Having a Master’s degree from a scientific or quantitative discipline such as Financial Management, Accountancy, MBA, MSC Economics or CPA, ACCA is required.

Previous experiences in a donor-funded development projects in the public sector are preferable

Job Location

Afghanistan - Kabul
AF AF 12

Education:

Masters Degree, Account/Finance

Submission Guideline

Interested national candidates should submit their applications in writing to Administration & HR Department Higher Education Development Program (HEDP) at the Ministry of Higher Education located in Karta-e-4, MoHE, Kabul, Afghanistan or e-mail their application (indicating in the subject line the Vacancy Announcement number and the title of the post applied to) to the Following email address.
Only short-listed candidates whose applications correspond to the above criteria will be contacted for written test/interview.

Submission Email

vacancies@hedp.af