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Project Manager

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About MAIL/HVCDSP

The Asian Development Bank (ADB) has approved a grant to the Islamic Republic of Afghanistan in the amount of $75 million for the implementation of the Horticulture Value-Chain Development Sector Project (“the Project”). The impact of the Project is linked to “Balanced economic growth, stability, and economic empowerment of women and men.” The outcome of the Project anticipated is: “Production, marketing, and value addition of horticultural products increased.” The two anticipated outputs are (i) horticulture value-chain infrastructure and facilities improved; and (ii) national capacity developed for horticulture export expansion and import substitution.

The Project will help strengthen Afghanistan’s horticulture value chain by (i) improving processing efficiency and marketing capacity of domestic agro-business enterprises; (ii) modernizing crop production through better planting material, trellising, modern green houses, and on-farm facilities; and (iii) contributing to the national effort in establishing internationally recognized brands of Afghan horticulture produce. It will increase value addition for horticulture commodities produced in eleven (11) provinces in Central, South, and East Afghanistan. As such, the Project will contribute to increasing import substitution of fresh and processed fruit and vegetables, and expanding exports of high-value fruit, vegetables and nuts in which the country has a comparative advantage.

The Ministry of Finance is the Executing Agency and the Ministry of Agriculture, Irrigation and Livestock (MAIL), the Implementing Agency for the Project. MAIL was appointed as Implementing Agency in view of its mandate to manage and guide development of the agriculture, irrigation and livestock sub-sectors of Afghanistan’s rural and urban communities. MAIL has established a Project Management Unit (PMU) within MAIL’s Central Program Management Office (CPMO) to be responsible for day to day implementation of the Project including (i) overall management and coordination of the relevant outputs; (ii) guiding and overseeing the work of the regional Provincial Implementation Units (PIUs); (iii) establishment and implementation of the project performance management system; (iv) hiring of project staff; (v) confirming subproject selection, feasibility studies and submitting to ADB for “no-objection”; (vi) procurement of goods, works and services, following ADB procedures; (vii) establishing and managing advance account, submission of withdrawal applications to ADB, retention of supporting documents; (viii) preparation of annual forecast of contract awards and disbursements; (ix) compilation of reports from the PIUs and preparation of project progress reports; (x) submission of progress reports and annual audit report and financial statements; and (xi) preparation of a project completion report.

Job Summary

The PMU Manager (“the Manager”) will have the overall responsibility for management of the PMU and regional Project Implementation Units (PIUs). S/he will be responsible for implementing the project in accordance with the agreed design and implementation arrangements as specified in the Project Administration Manual appended to the Project Grant Agreement. S/he will be the focal point on project-related matters for communication between the Project, the Government (through the CPMO) and ADB. As Manager, s/he will be appointed as a full voting member to all project-related committees including any bid evaluation committee, subproject evaluation committee or others required during the course of project implementation. The Manager will report directly to CPMO Director and, if assigned, to the Deputy Minister of MAIL.

Job Details

Date Posted: 09 Feb 2019 Reference: MAIL-086-019
Closing Date: 22 Feb 2019 Work Type: Full Time
Number of Vacancies: 1 Gender: Any
Functional Area: Agriculture Open Ended: NO
Nationality: Afghan Salary Range: As per NTA Salary Scale Policy10000.0
Contract Type: Fixed-term Years of Experience: 5 Year(s)
Contract Duration: 1 Year(s) & 0 Month(s) Extension Possibility: Yes
Probation Period: 3 Months

Duties and Responsibilities

(i) Supervise the set-up of the PMU and PIU office premises in locations designated by MAIL and the provincial departments of agriculture, irrigation and livestock;
(ii) Using a competitive process, assist the CPMO’s Human Resource Department to select and appoint suitably qualified staff detailed in the PAM to the PMU and PIUs in accordance with government recruitment procedures and following agreed arrangements with ADB;
(iii) Supervise the day to day activities of the project staff both in PMU and PIU level and provide required support to ensure smooth implementation of the Project;
(iv) Together with the Implementation Support Consultants (ISCs), develop an annual work plan and budget for the first 12 months of operations of the Project in two parts – those items that are known (staff and PMU/PIU operational costs) and secondly, estimates of subproject and Output 2 commitments as appropriate;
(v) Represent the Project on all project-related committees as a voting member including subproject evaluation committee at the national level, consultant selection committees required during implementation and others as needed;
(vi) With the cooperation and assistance of the CPMO, develop systems for procurement of goods and services, recruitment of technical assistance, financial management of project finances, implementation progress and impact monitoring amongst beneficiaries and the appointment of key staff to the management units;
(vii) With the assistance of the ISCs and the cooperation of the M&E Section of the CPMO, incorporate indicators of project achievements into the performance monitoring system of the CPMO;
(viii) With the assistance of the ISC, coordinate the incorporation of project financial management and reporting systems into the existing financial management and information system operated by the CPMO;
(ix) Develop information material to inform potential beneficiaries of the project aims and conditions for participation through media campaigns and other avenues as appropriate and disseminate throughout the project area;
(x) Identify eligible agro-business enterprises (ABEs) for participation in the Project and supervise the preparation of subproject investment reports (SIRs) of eligible investments for consideration by the subproject evaluation committee and subsequent Ministerial approval;
(xi) Supervise the activities of the Facilitation Partner engaged by the Project to identify, aggregate and prepare farm-level subproject investment proposals for consideration by the Project;
(xii) Develop a system for registering and monitoring the status of subprojects from submission of subproject investment proposals through preparation of subproject investment reports, consideration by the evaluation committees to disbursements on approved investment items;
(xiii) Supervise socio-economic surveys of potential beneficiaries for each subproject to provide a baseline data against which to monitor project impact;
(xiv) With the assistance of the ISCs, develop training material for participating ABEs to introduce and improve financial management systems in their respective businesses;
(xv) Ensure the PMU, through the CPMO, provides timely reporting to the Government and ADB on implementation progress and financial status of the Project as specified in the PAM;
(xvi) Participate in ADB review missions to monitor implementation progress of the Project;
(xvii) Ensure that all social and environmental safeguards identified in the respective SIRs are observed and implemented by contractors engaged by the Project and ABEs;
(xviii) Ensure the highest standard of integrity with PMU operations and observe Government and ADB standards throughout implementation in relation to governance and accountability, particularly in matters pertaining to procurement; and
(xix) Together with the ISCs, develop capacity building programs for on-the-job transfer of knowledge and skills to both Government and CPMO/PMU/PIU staff as required.

Travels to Provinces

Require Travels to Provinces

Qualifications

(i) Be an Afghan national with a masters-level qualification from a recognized national or international tertiary institution in agriculture or similar discipline specializing in horticulture;
(ii) Have participated as a senior manager in an agricultural development project/program in Afghanistan either funded by the Government (on-budget) or by an international development agency/bi-lateral donor (off-budget) for a period of at least five (5) years;
(iii) Must be able to substantiate sound technical familiarity with the horticulture sector at all levels from input supply, through production, harvesting, post-harvest handling, processing and marketing, ideally on both domestic and international markets;
(iv) Must substantiate leadership skills including ability to achieve project objectives, maintain cohesiveness of the management group and attend to individual needs of PMU/PIU employees and consultants engaged under the Project;
(v) Be familiar with the reporting requirements of international development partner financed projects;
(vi) Must be familiar with planning procedures, budgeting, implementation organization, project administration, monitoring and evaluation of the Government and international development partners (preferably ADB);
(vii) Must have fluency in both spoken and written Dari/Pashto and English languages with proven report writing skills;
(viii) Must be computer literate and familiar with Microsoft Office and other business and information technology applications;
(ix) Must possess a high level of social and communication skills with proven ability to operate in a complex institutional environment; and
(x) Must be highly organized, have flexibility in management style and be open to innovative approaches that might be required during implementation.

Job Location

Afghanistan - Kabul: PROVINCIAL CENTER (KABUL)
AF AF 12

Education:

Masters Degree, Agriculture

Submission Guideline

• The interested candidates should submit their resumes along with a cover letter to Human Resource Directorate of Ministry of Agriculture, Irrigation and Livestock (MAIL) as following Conditions
• Subject line must be Project Manager (MAIL-086-019) otherwise application will NOT be considered.
• No resume will be taken under consideration without having a cover letter, the position title vacancy number in the subject line of the email
• Please note that application received after the closing date will not be considered

Note: The Ministry of Agriculture, Irrigation and Livestock (MAIL) is an equal opportunity employer which encourages male and female candidates to apply for vacant positions.
Only short-listed candidates whose applications respond to the above criteria will be contacted.

Submission Email

hrcontracts.hrd@gmail.com

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