Archive Officer

Bachelor's Degree   Kabul, Afghanistan Full Time 1359
Date Posted:Apr 2, 2018
Reference:ARAP/MOPW/KBL 23
Closing Date:Apr 16, 2018
Work Type:Full Time
Number of Vacancies:1
Gender:Any
Functional Area:Operation
Nationality:Afghan
Salary Range:As per NTA salary scale policy
Years of Experience:2 Years
Contract Duration:Open Ended
Extension Possibility:No
Contract Type:Contractor
Probation Period:3 months
Required Languages:96,90,66

About MPW-NRAP inc:

Founded: 2002

The National Rural Access Program (NRAP) is one of the most important National Priority Programs (NPP) of the Islamic Republic of Afghanistan. The primary focus of the program is the rehabilitation, (re-) construction and maintenance of the rural roads network in all 34 provinces of the country and it is funded by different donors, including the WB, ARTF, EC, DFID, JSDF , USAID and etc. The program has subsequent projects such NERAP, Shindand and etc. The clients representative in the program has been nominated in legal document of project e.g. MSA and TA namely Program Implementation Unit (PIU). The program is committed not only to improve rural access in remote areas but also capacity building of national staffs in order to provide Ministry of Public Works with skilled and trained staff for future operation in which PIU and UNOPS consultants play the foremost role.

Job Summary:

The Archive Officer works under the overall guidance and supervision of the Logistics Officer or Sr. Operation Specialist. He/she must effectively and proactively support Archive acquires manages and maintains documents and other materials that have historical importance for individuals and organization. A large part of work is related to making information accessible to users, increasingly in digital format for the portfolio of NRAP/ARAP MPW

Skills Required:

Not available

Provinces to travel:

Skills Description:

- Knowledge of basic bookkeeping principles and office management systems and procedures
- Outstanding knowledge of MS Office, “back-office” and accounting software
- Working knowledge of office equipment (e.g. optical scanner)
- Excellent communication and interpersonal skills
- Organized with the ability to prioritize and multi-task
- Reliable with patience and professionalism
- Is a team player who demonstrates patience, flexibility and honesty

Duties & Responsibilities:

 Uploading documents into ) DATABAS E ( Ret soft software
 Shelf numbering
 Reporting
 Filing (Hard & Soft)
 Labeling
 Registration of documents
 Records Handover
 Records Inventory
 Manage the filing system for all documents
 Gives information about (System) and database daily to our trainee
 Other daily office work etc.
 Follow office workflow procedures to ensure maximum efficiency
 Monitor office supplies inventory and place orders
 Assist in vendor relationship management


- Digitally scan, classify and name files into ARAP/NERAP/PIU digital archive according to program’s classification system
- Assist Staff in locating files
- Engage in photocopying , Scanning and filing as required for all units in MPW
- Ensure that file classification is completely adhered to for both physical and digital archive ,
- Prepare and update inventory list ARAP-NRAP-MPW files
- Ensure systematic filing of all bid documents and digitizing of of all Contract files at MPW
- Ensure systematic filing of all bid documents and digitizing of of all section files at MPW
- Other duties as assigned by the supervisor

Job Location:

Afghanistan, Kabul

Qualifications:

 Bachelor of Administration
Bachelor degree with 4 years’ work experience with NGO or Privet Companies in relative field.
 Previous Archiving/Filing experience in an international organization or UN agencies is an added asset

Job Keywords:

Archive Associate
This job is expired