Personal & Team Assistants

High School   Kabul, Afghanistan Full Time 1705
Date Posted:Apr 15, 2018
Reference:098
Closing Date:Apr 21, 2018
Work Type:Full Time
Number of Vacancies:3
Gender:Any
Functional Area:Programme
Nationality:Afghan
Salary Range:As per NTA salary scale policy
Years of Experience:Fresh
Contract Duration:Open Ended
Extension Possibility:No
Contract Type:Long-term
Probation Period:3 months
Required Languages:

About Checchi and Company Consulting, Inc.:

Checchi and Company Consulting, Inc. (Checchi) was established in 1973 by Vincent V. Checchi to promote social and economic development in developing and transitional countries around the world. Since its inception, the company has completed more than 300 long-term contracts in a wide range of program areas in Latin America and the Caribbean, Asia, Africa and Eastern Europe, including projects in many fragile and post-conflict states. Today the company specializes in rule of law, anti-corruption, and monitoring, evaluation and learning. The company’s principal client is the United States Agency for International Development (USAID). While the company’s practice areas have changed over the years, Vincent Checchi’s original vision continues to inspire and inform our work. We utilize a practical, results-oriented approach that emphasizes sustainable development, guided by our core values of integrity and commitment to excellence. Checchi staff members combine the technical expertise, depth of experience, cultural sensitivity and dedication needed to work effectively in some of the world’s most challenging development environments. Ultimately, we strive to improve people’s lives through outcomes that result in more just, stable and democratic societies.

Job Summary:

We seek three (3) Assistants. These are entry-level positions. Men and women of all ethnic backgrounds are encouraged to apply. High school completion is preferred.

One Assistant will be the Personal Assistant of the Chief of Party (CoP). The Personal Assistant (PA) typically carries out administrative work for the CoP. The Personal Assistant will play the role of freeing the CoP’s time from organizing and administrative tasks so that he/she can maximize his/her time on strategic tasks.

The remaining two Assistants will be Team Assistants. The Team Assistants will rotate through the various ADALAT Teams to assist whichever Team needs help. This help is typically in the form of preparation for an event (training, conference, etc) that requires hundreds of phone calls, document production (formatting of documents, printing documents, copying computer files onto flash drives, etc), and helping with communications between ADALAT Team members and their clients.

The position of Assistant is an excellent opportunity for a young man or woman to begin their working career with an international organization that has high professional standards. We are looking for people that want more than just a job and a paycheck: we are looking for ambitious people that are eager to learn and work with others to accomplish ADALAT goals: a more just, more peaceful Afghanistan.

All three Assistants will report directly to the CoP.

Skills Required:

Not available

Requires travel to provinces:

No

Skills Description:

Duties & Responsibilities:

Personal Assistant:


Acting as a first point of contact: dealing with correspondence and phone calls.

Managing diaries and organizing meetings and appointments, often controlling access to the CoP.

Communicating messages/information from the CoP to ADALAT employees.

Communicating messages/information from ADALAT employees to the CoP.

Running ADALAT-related errands for the CoP (typically in form of gathering information and/or documents from ADALAT employees).

Reminding the Chief of Party of important tasks and deadlines.

Typing, compiling and preparing reports, presentations and correspondence.

Miscellaneous tasks to support the CoP.

Occasionally, during very busy periods of time for ADALAT Teams, the CoP may assign the Personal Assistant to act in the capacity of a Team Assistant.

Team Assistant:


Booking and arranging travel, transport and accommodation for dozens of people in preparation for a conference or training.

Assist in organizing events, trainings, and conferences.

Assist in managing databases and/or filing systems.

Process and maintain procedures/administrative systems paper works.

Job Location:

Afghanistan, Kabul

Qualifications:


A successfully completed high school education is preferred. Recent university graduation, or ongoing university night classes, may be beneficial but is also not required.

Professional, polite manner, and patience, on the phone and in the office.

Excellent computer skills (Word, Excel, Outlook, Internet, etc).

Excellent English language ability, both spoken and written, in addition to fluency in Dari or Pashto.

Ability to type in English, and either Dari or Pashto.

Attention to detail and ability to track and follow up on tasks assigned.

Excellent communication skills.

Ability to multi-task.

Time management skills.

High energy.

Cooperative. Works well with others and as a member of a team.

Desire to learn.

Job Keywords:

Admin
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