Senior Administration and Finance Officer

Bachelor's Degree   Kabul, Afghanistan Full Time 1840
Date Posted:Jun 10, 2018
Closing Date:Jun 29, 2018
Work Type:Full Time
Number of Vacancies:1
Functional Area:Account/Finance
Salary Range:Salary is negotiable
Years of Experience:4 Years
Contract Duration:Open Ended
Extension Possibility:No
Contract Type:Fixed-term
Probation Period:Unspecified
Required Languages:

About AISS:

The Afghan Institute for Strategic Studies (AISS) was established in October 2012. It aims to create an intellectual space for addressing strategic issues pertaining to Afghanistan in the wider regional and international contexts. Promoting dialogue between and among different stakeholders will be an end as well an integral means in attaining our objectives. All our activities and programs are based on the principles of Professionalism, Independence, Internationalism and Progressive Values

Job Summary:

The Finance and Administration Officer is expected to drive best practices in financial management, human resources management and administrative management within the organization to maximize efficiency and growth. She/he will manage a team of 5 people and oversee financial management, donors’ relations, administration, human resources and compliance activities.

Skills Required:

Not available

Provinces to travel:

Skills Description:


Duties & Responsibilities:

Establish control for the prevention of waste, fraud, and mismanagement

Processing all financial transaction and operation in Financial Accounting System including staff and vender payment voucher, receipt vouchers, journal vouchers

Maintain up-to-date bookkeeping of daily expenses

Perform monthly bank and cash reconciliations and prepare monthly expense reports

Ensure data is entered and transactions are properly recorded and entered into the computerized accounting system

Ensure on time payment of all approved expenses and invoices

Prepare monthly fund requests, ensuring they are accurate, and complete

Manage and track petty cash account

Maintain close coordination with all senior staff on financial matters and advise them, as appropriate, on matters requiring their attention. Support staff with budget management

Ensure proper management of files, including all financial reports, fund requests and other finance documentation

Maintain clear records of monthly cashbook and bankbook balance

Ensure that all accounting is done as per the rules and have them ready for audit purposes

Assist in preparation of reports as required by the Ministry of the Economy and Ministry of Finance

Provide complete report (monthly, quarterly, semi-annually and annually) on AISS’ related activities to the Senior Management

Job Location:

Afghanistan, Kabul


University degree in Economics, Business Administration or other related fields.

Four to Six years’ experience in the field of office administration with knowledge of (Quick Books) accounting software

This position requires self-initiative and the ability to work under pressure while being extremely detail-oriented

Good in oral and written English and local languages.

Proven experience as a team player

Ability to prepare clear and concise reports

Proficient in computer applications (MS Office: Excel, Word, PowerPoint, and Outlook)

Proven experience in logistical procedures

High level of precision and managing complex processes with excellent results

Ability and willingness to work in a multi-disciplinary and multi-cultural team

Resilient to high workload and ability to work independently and under time pressure

Job Keywords:

Senior Administration and Finance Officer
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