Procurement Associate-SB3/3 (Re-Ad) UNESP

High School   Kabul, Afghanistan Full Time 1651
Date Posted:Jun 12, 2018
Closing Date:Jun 24, 2018
Work Type:Full Time
Number of Vacancies:1
Functional Area:Procurement
Salary Range:Salary is negotiable
Years of Experience:8 Years
Contract Duration:Open Ended
Extension Possibility:No
Contract Type:Service Contract
Probation Period:Unspecified
Required Languages:96,90,66

About UNDP Afghanistan:

UNDP supports stabilization, state building, governance and development priorities in Afghanistan. UNDP support, in partnership with the Government, the United Nations system, the donor community and other development stakeholders, has contributed to institutional development efforts leading to positive impact on the lives of Afghan citizens. Over the years UNDP support has spanned such milestone efforts as the adoption of the Constitution; Presidential, Parliamentary and Provincial Council elections; institutional development through capacity-building to the legislative, the judicial and executive arms of the state, and key ministries, Government agencies and commissions at the national and subnational levels. UNDP has played a key role in the management of the Law and Order Trust Fund, which supports the Government in developing and maintaining the national police force and in efforts to stabilize the internal security environment. Major demobilization, disarmament and rehabilitation and area-based livelihoods and reconstruction programmes have taken place nationwide. UNDP Programmes in Afghanistan have benefited from the very active support of donors. UNDP Afghanistan is committed to the highest standards of transparency and accountability and works in close coordination with the United Nations Mission in Afghanistan and the UN system as a whole to maximize the impact of its development efforts on the ground.

Job Summary:

Summary of key functions:

Supports procurement processes for UNESP Project
Organization of procurement processes
Implementation of an effective communication and filing system

Skills Required:

Not available

Provinces to travel:

Skills Description:

Duties & Responsibilities:

Facilitation of knowledge building and knowledge sharing

The Procurement Associate helps the delivery of procurement services of UNESP, ensuring high quality and accuracy of work.

Supports procurement processes for UNESP projects focusing on the achievement of the following results:

Full compliance of procurement activities with the UN/UNDP rules, regulations, policies and strategies;
Provision of inputs to the procurement business processes mapping and elaboration of internal Standard Operating Procedures (SOPs) in procurement and logistics in consultation with the direct supervisor and office management;
Shipments checked following arrival to ensure that orders have been filled correctly and that goods meet specifications;
Assistance in the overall office/Unit procurement as required.
Organizes procurement processes for UNESP project focusing on achievement of the following results:

Implementation of Procurement Processes for UNESP in accordance with Project approved procurement plan;
Organization of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations;
Preparation of Purchase orders and contracts in and outside Atlas, preparation of Recurring Purchase orders for contracting of services, vendors’ creation in Atlas.
Preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP);
Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems;
Coordination with other UN agencies in Country for utilization of UN Agencies valid LTAs for support of UNESP procurement requirements;
Ensures implementation of an effective communication and filing system focusing on achievement of the following results:

Maintenance of the filing/archiving system ensuring safekeeping of confidential materials Contribution to development and use of automated filing system;
Coordination of the information flow and dissemination of corporate and interoffice communication to staff as require;
Coordination of/preparation of relevant documentation/background notes for meetings;
Tracking of progress on agreed issues, follow-up with focal points on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to relevant supervisor or Unit;
Contact with suppliers in order to schedule or expedite deliveries and resolve shortages, missed or late deliveries, and other problems;
Contact with customer and supplier about order status, changes or cancellations;
Evaluation and reporting of supplier performance.
Supports knowledge building and knowledge sharing in the Unit and with BoM units focusing on achievement of the following results:

Assisting in training/learning material preparation;
Administrative support as requested to conferences, workshops, retreats extending to other Units;
Synthesis of lessons learned and best practices in Global Procurement activities;
Sound contributions to knowledge networks and communities of practice;
Core Competencies

Competencies and Critical Success Factors
Functional Competencies

Knowledge Management and Learning
Development and Operational Effectiveness

Job Location:

Afghanistan, Kabul



University Degree in Supply Chain, Logistics, Management, Economics, Law, International Relations, Business Administration, Political Sciences, Public Administration or High school certification is a requirement.
UNDP Procurement Certification programme is an asset (CIPS 2)

With high school certificate 8 years and with Bachelor’s degree 6 years of progressively experience at the national or international level in procurement management preferably in Election area.
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of web based management systems
Previous UN experience, and working knowledge of the UNDP Atlas system, is an advantage.

Fluency in English is required.
Fluency in Dari or Pashto is required.

Job Keywords:

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