Administrative Assistant

High School   Kabul, Afghanistan Full Time 4051
Date Posted:Sep 5, 2018
Reference:KAB/CLT/SC/18/09/01
Closing Date:Sep 16, 2018
Work Type:Full Time
Number of Vacancies:1
Gender:Any
Functional Area:Administrative
Nationality:Afghan
Salary Range:Salary is negotiable
Years of Experience:1 Year
Contract Duration:Open Ended
Extension Possibility:No
Contract Type:Contractor
Probation Period:1 month
Required Languages:

About UNESCO Kabul:

UNESCO Office in Kabul

Job Summary:

-

Skills Required:

Not available

Provinces to travel:

Skills Description:

A successful candidate will be required to demonstrate the following competencies:

Core Competencies
Accountability
Communication
Teamwork
Commitment
Results focus
Planning and organizing
Knowledge sharing and continuous improvement


Integrity, including a commitment to respecting institutional rules and procedures;

Good communication skills;

Ability to liaise with different team members in the field of competence;

Strong ability to manage priorities and flexibility in finding alternative options when necessary;

Problem solving, planning, organizing and managing processes with efficiency and accuracy, excellent interpersonal skills, teamwork, and commitment;

Good command of English, both written and spoken. Fluency in Dari and/or Pashto is a requirement.

Duties & Responsibilities:

Under the overall authority of the Director of the Kabul Office, overall supervision of the Head of Culture Unit and direct supervision of the Project Manager the Administrative Assistant incumbent will take the following responsibilities:

- Provide assistance in establishing efficient and effective monitoring systems for project activities;
- Develop and maintain an electronic filing system for the Culture Unit projects;
- Assist in monitoring the program’s implementation, including follow-up on the required arrangements for missions, events, and payments of due installments;
- Assist in monitoring financial and administrative matters and in preparing the supporting documents concerning the major activities as necessary;
- Assist the Culture Unit teams in the recruitment of required personnel based on UNESCO’s HR Manual, as required;
- Assist in ensure the delivering of files, reports and letters to various relevant stakeholders and partners, as necessary for a smooth implementation of the Culture Unit projects;
- Perform any other tasks assigned by the Project Manager.

Job Location:

Afghanistan, Kabul

Qualifications:

Education


High-school diploma. Bachelor’s degree in administration and finance is an asset.

Work Experience


At least 1-year relevant experience in finance and administration, preferably in cultural projects operations/management;

Previous experience with UN Agencies and/or UNESCO would be considered as an asset.


Knowledge sharing and continuous improvement

Job Keywords:

Administrative Assistant
This job is expired