Administrative Officer

Bachelor's Degree   Kabul, Afghanistan Full Time 2248
Date Posted:Sep 15, 2018
Reference:DMTVET/C-138
Closing Date:Sep 28, 2018
Work Type:Full Time
Number of Vacancies:1
Gender:Any
Functional Area:Administrative
Nationality:Any
Salary Range:As per NTA salary scale policy
Years of Experience:4 Years
Contract Duration:Open Ended
Extension Possibility:Yes
Contract Type:Consultant
Probation Period:3 months
Required Languages:

About TVETA/ASDPII/WorldBank:

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Job Summary:

The Administrative Officer will be responsible for the project administration and logistics management to supervise and coordinate all admin and logistical services being provided to the project offices. He/she will also assist the PMU with operation and project implementation.

Skills Required:

Not available

Provinces to travel:

Skills Description:

3. Familiarity with MS Office packages and the preparation of procedural documentation and virus protection systems.
4. Ability to communicate fluently in English, Dari or Pashto, both orally and in writing, and able to liaise and establish positive working relationships with various types and levels of staff and students across the Institute.
5. Ability to lead, motivate and manage a team of staff
6. Manage time and schedule accurately.
7. Ability to work with minimum supervision

Duties & Responsibilities:

Contribute to the development and implementation of Administration policies and procedures.

Plan, prioritize and implement project activities related to administrative needs.

Manage and lead the team of administration such as drivers, guards and cleaners through regular monitoring and feedback process, and support them in all aspect of Administration.

Check and control vehicle logbooks, fuels and prepare fuel requests as and when needed.

Prepare purchase request form for purchase of goods etc. if needed

Receive, distribute and file all incoming and outgoing letters, request, e-mail and other official documents of the project.

Ensure that regular cleaning and maintenance of office facility is done by the projects support staff as well as manage safety and security at the office.

Arrange office space necessary equipment’s for all staff and ensure that all furniture and equipment’s are in proper order including IT equipment’s and internet infrastructure.

Help in obtaining visa, work permits for both local and international of the ASDP project staff.

Arrange flights, lodging, meals, and transportation for office employees.

Regular communication and liaison with the Finance, Procurement and other ASDP project relevant department in DMTVET.

Responsible for day to day coordination of program, correspondence, information sharing, filing and ensuring that appropriate follow up actions are taken on all correspondence of ASDP project.

Ensure that records of vehicle licensing and insurance are maintained to facilitate the necessary renewal of same on time, including coordinating the management of ASDP vehicle.

Supervise the office stationary store and/or order and distribute stationery supplies.

Establish proper/updated ASDP project inventory record of equipment’s and furniture.

Keep filing system up to date and accessible for the department.

Ensure proper documentation of assets/equipment’s being issued to or returned by ASDP project staff.

Convene meeting and take minutes of the meeting.

Develop action plan and tracking sheet for activates related to administration and project.

Any other tasks assigned by the project director

Job Location:

Afghanistan, Kabul

Qualifications:

1. The candidate must have BBA, bachelor in Economics, Law, Public administration and any other relevant field.
2. 4 years of experience in Administration and management fields.

Job Keywords:

HR
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