Project Associate (SB3/2)

High School   Kabul, Afghanistan Full Time 1403
Date Posted:Oct 3, 2018
Closing Date:Oct 15, 2018
Work Type:Full Time
Number of Vacancies:1
Functional Area:Management
Salary Range:Salary is negotiable
Years of Experience:6 Years
Contract Duration:Open Ended
Extension Possibility:Yes
Contract Type:Service Contract
Probation Period:Unspecified
Required Languages:96,90,66

About UNDP Afghanistan:

UNDP supports stabilization, state building, governance and development priorities in Afghanistan. UNDP support, in partnership with the Government, the United Nations system, the donor community and other development stakeholders, has contributed to institutional development efforts leading to positive impact on the lives of Afghan citizens. Over the years UNDP support has spanned such milestone efforts as the adoption of the Constitution; Presidential, Parliamentary and Provincial Council elections; institutional development through capacity-building to the legislative, the judicial and executive arms of the state, and key ministries, Government agencies and commissions at the national and subnational levels. UNDP has played a key role in the management of the Law and Order Trust Fund, which supports the Government in developing and maintaining the national police force and in efforts to stabilize the internal security environment. Major demobilization, disarmament and rehabilitation and area-based livelihoods and reconstruction programmes have taken place nationwide. UNDP Programmes in Afghanistan have benefited from the very active support of donors. UNDP Afghanistan is committed to the highest standards of transparency and accountability and works in close coordination with the United Nations Mission in Afghanistan and the UN system as a whole to maximize the impact of its development efforts on the ground.

Job Summary:

Under the overall supervision and guidance of the Senior Project Officer, the Project Associate is responsible for carrying out the functions and tasks as per this Terms of Reference (ToR).

The position will be responsible for ensuring:

All the back-end support issues;

Support to project implementation; and

Support to component administrative and management support.

Skills Required:

Not available

Provinces to travel:

Skills Description:

Duties & Responsibilities:

Project planning and Annual Work Plan (AWP) formulation supported:
Prepares inputs to formulation of AWPs;
Provides inputs to detailed implementation plans;
Assists in formulation of budgets.

Provides effective support to administration management of the project component focusing on the achievement of the following results:
All back-end support issues are regularly followed up and completed including but not limited to, transactions in HR, finance, Administration, IC Unit, Procurement, etc;
Support to project implementation activities: booking venues, travel requests, field mission planning, translation requests, approval process for project activities, supporting workshops/trainings, transport, etc;
Support to all components under the Transitional Support to MOIA (TSM) project administrative management: budget preparations, procurement planning/tracking; HR planning/tracking, expenditure monitoring, review of POs, budget revisions, financial accounting, etc;
Maintains filing system for the project;
Ensuring the compliance of project implementation and general operations;
Providing administrative and logistical support for meetings, workshops, trainings, conferences, retreats and any other special events;
Develop and update contact lists of the Government partners, donors, media, and other actors involved in the area of capacity development.

Supports formulation of programme strategies and implementation of the Country Programme Action Plan / Project Annual Work Plan focusing on achievement of the following results:
Creation of a project in Atlas, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of a project;
Provision of guidance to the executing project/component on routine implementation of project;
Review and presentation of information for audits and supports implementation of audit recommendations.

Facilitates project implementation in compliance with standard UNDP policies and procedures:
Review of Financial Reports; preparation of non-PO vouchers for project.
Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.
Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas.
Making budget check for requisitions, POs and vouchers.o component administrative and management support.
Impact of Results:

Key indicators of success will include objective improvements in administrative and operational support to Transitional Support to MOIA (TSM) project as well as impact generated through support in MoIA at the central, provincial and district level.

Core Competencies:
Commitment to UNDP’s mission, vision and values;
Cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others;
Informed and transparent decision making.

Functional Competencies:

Job Knowledge/Technical Expertise
Understands the main processes and methods of work regarding to the position;
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
Identifies new and better approaches to work processes and incorporates same in own work;
Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
Demonstrates good knowledge of information technology and applies it in work assignments.

Planning, Organizing and Multitasking
Organises and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships;
Plans, coordinates and organises workload while remaining aware of changing priorities and competing deadlines;
Demonstrates ability to quickly shift from one task to another to meet multiple support needs.

Client Orientation
Focuses on results for clients by providing information, being accessible, understanding need and giving them due priority;
Organizes and prioritizes work schedule to meet client needs and deadlines;
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients;
Analyses problems carefully and logically, leading to fact-based and practical recommendations.

Promoting Organizational Change and Development
Demonstrates ability to identify problems and proposes solutions.

Design and Implementation of Management Systems
Uses information/databases/other management systems.

Promoting Accountability and Results-Based Management
Gathers and disseminates information on best practice in accountability and results-based management systems.

Job Location:

Afghanistan, Kabul


High school or Bachelor’s degree in Business or Public Administration, Economics, Political Sciences.
Certification in Accounting and Finance from accredited institution will be an asset.

With High School 6 (six) year and with Bachelor’s degree 4 (four) years of progressively responsible administrative or operational experience is required at the national or international level.
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
Experience in working with UN entities, International & National NGOs or government agencies is an advantage.
Knowledge of project cycle management in the public or private sector or international organizations is desirable.

Language Requirements:
Fluency in written and spoken English plus local Afghan languages (Dari and/or Pashtu) is required.

Job Keywords:

Project Support
This job is expired