Supply Clerk - (Multiple Vacancies)

High School   Kabul, Afghanistan Full Time 2936
Date Posted:Nov 5, 2018
Reference:72030619R10005
Closing Date:Nov 18, 2018
Work Type:Full Time
Number of Vacancies:2
Gender:Any
Functional Area:Administrative
Nationality:Afghan
Salary Range:Salary is negotiable
Years of Experience:2 Years
Contract Duration:Open Ended
Extension Possibility:No
Contract Type:Permanent
Probation Period:Unspecified
Required Languages:96,90,66

About USAID/Afghanistan:

Founded: 2004

United States Agency for International Development

Job Summary:

Female candidates are strongly encouraged to apply
I. GENERAL INFORMATION

1. SOLICITATION NO: 72030619R10005

2. ISSUANCE DATE: November 05, 2018

3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: November 19, 2018 no later than 4:30 pm Kabul time.

4. POSITION TITLE: Supply Clerk - (Multiple Vacancies)
5. MARKET VALUE: Equivalent to FSN-05 (Step 1-13)
In accordance with AIDAR Appendix J and the Local Compensation Plan of US Embassy Afghanistan. Final compensation will be negotiated within the listed market value.

6. PERIOD OF PERFORMANCE: The period of performance is one year, with the possibility of extensions up to a total of five years, subject to availability of funds, satisfactory job performance and need for continued service.

7. PLACE OF PERFORMANCE: Kabul, Afghanistan.

8. SECURITY LEVEL REQUIRED: As an employment precondition, the successful applicant is required to obtain U.S Embassy Afghanistan RSO Security Clearance.

Skills Required:

Not available

Provinces to travel:

Skills Description:

e. Skills and Abilities: Able to operate material handling equipment such as forklifts, pallet trucks and hand trucks. Level I typing ability (less than 40 words per minute). Good computer skills in the use of e-mail and computer programs. Ability to deal effectively with customers, liaise with outside contacts and organize/prioritize multiple tasts.

Duties & Responsibilities:

9. STATEMENT OF DUTIES

1. General Statement of Purpose of the Contract

The incumbent conducts the day to day administrative and operations functions of the Property Unit, overseeing a multi-million dollar inventory of expendable and non-expendable property in multiple facilities at multiple locations.
The incumbent supervises warehousemen and trades helpers in the use of material handling equipment, and the handling, storage, and distribution of supplies and equipment throughout the mission and provides safety oversight of storage facilities and equipment. The incumbent maintains detailed records in both electronic and hard copy formats utilizing various computerized systems. The incumbent prepares regular reports including inventory and receiving reports, disposition and transfer documentation and the updating of official records.
The incumbent serves as the Acting Property Operations Assistant in their absence, and assist in the overall responsibility for receiving and handling, tracking and monitoring, the status and location of all property.

2. Statement of Duties to be Performed


Direct the day-to-day work for FSN-03 Supplies Clerks (Trades Helpers)

Oversee all functions of receiving property including unpacking, identifying, and checking items against receiving documents and acknowledging receipt.

Ensure the safety and security of USAID/Afghanistan stockrooms from abuse, misuse and theft including conducting regular safety talks and coordinating required trainings.

Property Tracking and Monitoring


Determine appropriate item code for hundreds of different items of inventory

Coordinate and conduct regular inventories of expendable and non-expendable property.

Arrange/conduct periodic inventories and spot checks to monitor maintenance/utilization of United States Government (USG) property. Review reports and enter changes into the computerized expendable and Non-Expendable Property Application (NEPA) system.

Track property items being repaired; maintain temporary status record and update non-expendable property application NEPA system. Determine cause of damage and determine amount of money to be collected from personnel to whom property was issued.

Receiving


Direct moving of all incoming items to storage areas using mechanized materials handling equipment such as forklifts, as well as hand trucks.

Plans optimization of storage space to accommodate changing inventories of stored property.

Prepare written Receiving and Inspection Reports (RIR) for receipt of items within ten (10) days of receipt and immediately input data into USAID/Afghanistan tracking system. RIR to include any damage or missing segments and RIR distributed to Deputy/Executive Operation and staff.

Plans and direct the unloading, movement, assembly and placement of supplies and property.

Computer entry of expendable and non-expendable items into USAID/Afghanistan property management systems.

Uses USAID/Afghanistan database to analyze stock use, review minimum/maximum levels for re-order levels, prepare replenishment orders and submit reports monthly to Deputy/Executive Operations and Property Assistant Operations Assistant for approval.

Coordinates with Offices and Sections to study efficient use of stock, purge unused items, and determine best practices for stock control and supplies management.

Maintenance


Maintains continuing inventory records, locating and counting stock on hand, and comparing totals with storage area tags, and updating stock records.

Maintenance of stock record cards, property record cards, and custody records of the office furnishings and equipment issued to USAID/Afghanistan staff.

Determines appropriate item code for almost 500 different items of inventory

Determines life cycle of property based on appropriate regulations and historical data; and estimate salvage value based on historical earnings.

Overall responsibility for tracking and monitoring status and location of the complete inventory of USAID/Afghanistan expendable and non-expendable supplies, working with the Embassy GSO Supplies and Warehouse sections to insure the integrity and safekeeping of USG property, compiling and reviewing incoming/outgoing reports.

Issuance and Transfer


Maintains master inventory of the Agency’s expendable and nonexpendable property, numbering over 500 individual pieces of property, and records status of issue from the warehouse to the recipient.

Transmits copy of transfer document to the new responsible officer, establish suspense date, and ensure receipt of signed accountability documents.

Review and ensure compliance of requisitions submitted for issuance of expendable supplies and non-expendable property, and also obtain concurrence of Property Management Assistant on items of substantial value or short supply.

Manages the requisitioning of supplies by more than ten (10) offices, maintaining hard and soft copy of requisitions.

Issues requisitioned supplies, picking item from stored inventory, adjusting inventory records, assembling items, and moving to warehouse checkout area.

Oversees the receiving and inspection of all expendable and non-expendable goods and equipment purchased by the Mission.

Record Keeping- hard and soft copies of inventories, transfers, receiving and personnel.

Disposal


Determines life cycle of property based on appropriate regulations and historical data; and estimate salvage value based on historical earnings.

Determines, in conjunction with Property Operations Assistant which office equipment, furniture, appliance and equipment is due for disposal; determines appropriate disposal methods, e.g., sale, transfer or destruction and prepare the appropriate forms and documentation such as OF-132 and obtains signatures of the appropriate Office.

The contractor is eligible for temporary duty (TDY) travel to the U.S., or to other Missions abroad, to participate in the "Foreign Service National" Fellowship Program, in accordance with USAID policy.

3. Supervisory Relationship

The incumbent is directly supervised by the Property Operations Assistant.

4. Supervisory Controls

None

10. AREA OF CONSIDERATION:

Cooperating Country Nationals (CCN), meaning an individual who is a cooperating country citizen or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.

According to ADS 309.3.1.4 d. “USAID policy is that a CCNPSC is preferred over a TCNPSC in order to integrate the foreign assistance effort into the community, enhance the skills of the cooperating country's population, and contribute to the local economy.”

11. PHYSICAL DEMANDS

The work requested does not involve undue physical demands.

12. POINT OF CONTACT:-

Any questions about this solicitation may be directed to: KblAIDHR@usaid.gov. Applications submitted to this email address will not be considered.
Note: No in-person appointments or telephone calls will be entertained, unless you are required to have more information about this solicitation.

Job Location:

Afghanistan, Kabul

Qualifications:

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

a. Education: Completion of High School is required. (Education requirement must be met at the time of application for the subject position).

b. Work Experience: A minimum of two (2) years of practical experience in warehousing and supply related activities, of which preferably should have been in a warehouse or supply program management of an international organization is required. (Work experience requirement must be met at the time of application for the subject position).

c. Language: Level III (good working knowledge) speaking/reading of English language and Level III (good working knowledge) speaking/reading of Dari and/or Pashto is required. (English language ability will be tested).

d. Knowledge: Incumbent must have good working knowledge of store keeping, supply procedures and local instructions.

III. EVALUATION AND SELECTION FACTORS


Work Experience 40 points

Knowledge 35 points

Skills and Abilities 25 points
Maximum Points: 100 points

After an initial application screening, the best qualified applicants will be invited for a written examination, English Proficiency Test and to an oral interview.

Job Keywords:

Admin/Clerical
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