Finance Specialist for MoPH-Sehatmandi Project

Bachelor's Degree   Kabul, Afghanistan Full Time 995
Date Posted:Nov 6, 2018
Reference:Finance Specialist/ Project
Closing Date:Nov 18, 2018
Work Type:Full Time
Number of Vacancies:1
Functional Area:General
Salary Range:As per NTA salary scale policy
Years of Experience:5 Years
Contract Duration:Open Ended
Extension Possibility:Yes
Contract Type:Consultant
Probation Period:Unspecified
Required Languages:90

About Ministry of Public Health:

Founded: 2006

The Ministry of Public Health (MoPH) is tasked with a critical mandate; to deliver and promote sustainable and accessible health care services to the people of Afghanistan. Social and economic advancement can only be realized in a thriving and healthy society. The success of the MoPH is heavily driven in its ability to plan and use allocated resources effectively. Effective financial management is therefore critical for sustainable development and is the primary tool that translates the MoPH development strategies into noticeable outcomes or service delivery. Good governance and democratic accountability relies on transparent management of the MoPH budget. Therefore, ineffective financial management undermines the effectiveness and efficiency of development interventions and hinders the country’s progress towards improved and sustainable health care. MoPH finance directorate is going through a reform process and after reviewing the structure of finance directorates of other line ministries such as MRRD, MoE and MAIL, has proposed a new and standard structure that is approved by MoPH leadership, for this purpose MoPH needs a qualified staff as head of coordination and reporting unite, to take the responsibility of overall coordination and financial reporting of MoPH.

Job Summary:

The incumbent will work under the direction of. Sehatmandi Senior Financial Management Specialist of the Development Budget Department (DBD). The Finance Specialist supports to the MoPH/ DBD team on Sehatmandi project FM related affairs.

This position will report technically on day to day activities to Sehatmandi Senior Financial Management Specialist. However, contractually, the consultant is accountable to Sehatmandi Coordination Office and will report project related activities/deliverables to Sehatmandi coordination Office on regular basis.

Skills Required:

Not available

Provinces to travel:

Skills Description:

Fluency and professional ability and skills of English language and local languages;

Excellent interpersonal and communication skills.

Ability to work in a team and to properly solve FM related issues of the project

Duties & Responsibilities:

To prepare and process the forms of M16s, POs, PCs, CFs, M12s, M10s and other required forms and their supporting documents for the project eligible expenditures such as for the BPHS/EPHS implementing partners(NGOs) based on the approved budget, donor’s and MoF requirements.

To work hard and commits that funds transfer to the project related NGOs are done on timely manner and make sure that all the NGOs submit all the required documents such as quarterly financial reports, invoices and etc. to MoPH SEHATMANDI FM unit on timely manner for the process of their payments.

Reviews the quarterly financial reports of the NGOs and provide proper and timely feedback to them

To ensure that the prior review contracts of his/her portfolio are captured in the Bank’s system and to timely register the Beneficiary Registration Form (BRFs) of the related contractors/NGOs in the client connection site of the World Bank to ensure timely payment of the Direct Payments to these contractors/NGOs

To do regular follow ups with MoPH different departments, controller’s office, MoF, DAB, NGOs if required with the Bank Kabul office to ensure that all the project staff and suppliers / NGOs get their payments on time.

To maintain the journal , cash book and ledgers of the project regularly updated for reporting and reconciliation purposes

To Maintain a proper filling system for the overall FM of the project and specifically for his/her related FM documents

Provide proper documents for the auditors review and in consultation with the project team, provide proper responses to the audit observations

To participate in MoPH evaluations, bidding processes, negotiations or any other meetings when and as required to do budget analysis, performance review/evaluation of the consultants.

To maintain regular and close coordination with the SEHATMANDI coordination office, GCMU, procurement department and any other department for the project related FM issues.

Any other tasks and duties assigned to him/her by his/her supervisor

Job Location:

Afghanistan, Kabul


BBA,ACCA, BA in Economics or any relevant degree in finance/accounting field

At least five years of working experience in finance/accounting field with Afghan government system or with national/international NGOs or donors or UN Agencies.

Computer skills (Ms Word, Excel, Access). Knowledge of Data base and Quick Book accounting software is preferred.

Fluency and professional ability and skills of English language and local languages;

Excellent interpersonal and communication skills.

Ability to work in a team and to properly solve FM related issues of the project

3 instalments of BPHS/EPHS SPs (six months extension July-Dec 2018) related to his/her portfolio will be paid in 45 days after signing of contracts, by Nov 20th 2018 and in April 2019.

7 instalments of BPHS/EPHS SPs (Jan 2019-June 2021) related to his/her portfolio will be paid as: first inst. 4 months from signing of contract, 2nd inst by May 20th 2019, 3rd inst by Nov 20th 2019, 4th inst by May 20th 2020, 5th inst by Nov 20th 2020, 6th inst by May 20th 2021 and the final instalment by Aug 20th 2021.

Accurate and timely financial reports related to the finance specialist’s portfolio are prepared

The cashbook/Journal and ledgers related to the finance specialist’s portfolio are properly updated

Monthly activities report submitted to Sehatmandi Coordination office on a regular basis

Job Keywords:

To provide full time job/FM services for the MoPH Sehatmandi project FM unit at the DBD in budgeting, accounting, disbursement, reporting activities and financial analysis of the SEHATMANDI project.
This job is expired