Procurement Assistant

Bachelor's Degree   Kabul, Afghanistan Full Time 1578
Date Posted:Nov 6, 2018
Reference:001/MAIL/CLAP
Closing Date:Nov 18, 2018
Work Type:Full Time
Number of Vacancies:1
Gender:Female
Functional Area:Procurement
Nationality:Afghan
Salary Range:As per NTA salary scale policy
Years of Experience:2 Years
Contract Duration:Open Ended
Extension Possibility:No
Contract Type:Long-term
Probation Period:3 months
Required Languages:96,90,66

About CLAP-MAIL:

Support to National Priority Program2 (SNaPP2) is a development project of MAIL funded IFAD with the goal to improve food security and economic status of poor rural households in three provinces; Balkh, Herat and Nangarhar. The project will reach at least 57,000 households consisting of 427,500 people in these provinces. The project has two specific objectives: (i) institutional development and capacity building of community organizations, public extension services and relevant private sector entities in the provinces; and (ii) sustained increased incomes of small farmers and herders fostered by improvements in productivity and output, infrastructure and market linkages. These objectives will be addressed through supporting institutions and services, fostering increased productivity and production, and where feasible, upgrading profitable agriculture/livestock value chains. General Directorate of extension is the main stakeholders of the program and will lead the implementation of tow sub components 1. Extension services and 2. Small-holder Institutional development and Capacity Building. G.D of extension will establish program management unit under overall supervision of G.D general director who will be responsible for the implementation of the relate activities in three provinces. Extension sub components will strengthen the extension directorate by: (i) establishing a women’s extension department in Kabul and a cadre of 12 female extension workers specializing in agriculture and livestock, in line with the Taksheel, across the six pilot districts; (ii) strengthening the male extension worker cadre at district level in agriculture and livestock; (iii) targeting young graduates from local agricultural faculties to be recruited as extension assistants, under the Taksheel, funded by the project in years 1-3 and by MAIL thereafter; and, (iv) adapting the curriculum, in collaboration with relevant MAIL directorates, using updated techniques. Small-holder Institutional development and Capacity Building will strengthen the female CDCs through an orientation and training program guaranteeing female CDCs’ direct control over financial resources, over some elements of project implementation and over female beneficiary selection.

Job Summary:

Under the overall supervision of the Senior Procurement Specialist, he/she is responsible to assisting Procurement Specialist, as well as providing support to the Senior Procurement Specialist on various operational issues such as procuring of office equipment and materials, assisting in the Annual Procurement Plan, liaising with Afghanistan Elanat and Ministry of Finance. The specific duties include:

Skills Required:

Not available

Requires travel to provinces:

No

Skills Description:


Excellent communication, team working and problem solving skills;

Good computer skills, including proven experience using Microsoft Office package.

Fluency in written and spoken Pashto, Dari and English.

Team oriented.

Good office administration and record keeping skills.

Duties & Responsibilities:

The Procurement Assistant will report directly to the senior procurement specialist CLAP/SNAPP2.
Main Duties and Responsibilities include:

Ensure CLAP & SNAPP2 procurement is effective and efficient.

Coordinate the procurement of office materials, IT equipment, other assets and project related procurement.

Maintain a comprehensive record-keeping and monitoring system for all grant procurement transactions of the both projects.

Assist with the issuance of complex RFPs & RFQs, analyzing and evaluating responses and making recommendations for supplier selection. Prepare bid lists, evaluate bids and proposals, negotiate contracts, and place purchase orders in conformity with government procurement law, rules and regulations, contracting principles, and cost effective constraints.

Support the development and implementation of advanced supplier assessment techniques. Maintain an up-to-date suppliers and contractors database; support the vetting process of vendors.

Prepare weekly, monthly, and quarterly projects procurement updates; prepare status and other reports as necessary regarding progress and performance, problems and corrective actions, and general oversight.

Job Location:

Afghanistan, Kabul

Qualifications:


Bachelor Degree in Business Administration, Economics, Literature, law or any other related field.

Minimum of two years experiences in similar capacity in a government and international organization, experience in Governmental Organizations are preferable.

Job Keywords:

PA
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