Re-Advertised Office Manager

Bachelor's Degree   Kabul, Afghanistan Full Time 1302
Date Posted:Nov 7, 2018
Reference:Office Manager/MoMP/PSU
Closing Date:Nov 12, 2018
Work Type:Full Time
Number of Vacancies:1
Gender:Any
Functional Area:Administrative
Nationality:Afghan
Salary Range:As per NTA salary scale policy
Years of Experience:5 Years
Contract Duration:Open Ended
Extension Possibility:Yes
Contract Type:Short Term
Probation Period:3 months
Required Languages:96,90,66

About Ministry of Mines and Petroleum (MoMP):

Founded: 1923  http://www.momp.gov.af

Ministry of Mines and Petroleum is an enabler of the sector’s development and steward of all mineral and hydrocarbon resources through the implementation of international best practice, policies, regulations and procedures to encourage environmentally and socially acceptable private investment. It is the responsibility of the Ministry of Mines and Petroleum to ensure progress in research, exploration, development, and exploitation of both minerals and hydrocarbons. The Ministry of Mines and Petroleum approach is to create the highest level of ministerial competence, promote clear and transparent investment opportunities through modern laws, regulation and policies; and develop a progressive and inviting fiscal regime.

Job Summary:

Under the Direct Supervision of PSU Directorate, Office Manager is responsible for the functions related to providing historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records. Maintains office efficiency by planning and implementing office systems, layouts and equipment procurement

Skills Required:

Not available

Provinces to travel:

Skills Description:

The incumbent must demonstrate the following skills:
- Ability to prepare various operational plan of the organization or project.
- Having specific skills in the related field.
- Effective verbal and listening communications skills
- effective written communications skills
- Ability to communicate effectively in English and local languages
- Computer Skills including the ability to operate spreadsheet and word processing programs at a highly proficient level

Duties & Responsibilities:


Develop an action plan based on job description.

Maintains office services by organizing office operations and procedures

Controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.

Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.

Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.

Designs and implements office policies by establishing standards and procedures;

Measuring results against standards; making necessary adjustments.

Completes operational requirements by scheduling and assigning employees; following up on work results.

Contributes to team effort by accomplishing related results as needed.

Design filing systems

Ensure filing systems are maintained and up to date

Define procedures for record retention

Perform other related duties as required according to the laws and regulations.

Job Location:

Afghanistan, Kabul

Qualifications:


Bachelor Degree in Business Administration, Public Administration, Economic, Management science or any other related field (Masters Preferred)

5 years of professional working experience with NGOs and Governmental Organizations

Knowledge of Supply Management, Delegation, Staffing, Managing Processes, Supervision, Developing Standards, Promoting Process Improvement, Inventory Control, Reporting Skills

knowledge of office administration

Ability to maintain a high level of accuracy in preparing and entering information

Job Keywords:

Office Manager
This job is expired