Procurement & Contract Management Assistant

Diploma   Kabul, Afghanistan Full Time 1157
Date Posted:Jan 9, 2019
Closing Date:Jan 19, 2019
Work Type:Full Time
Number of Vacancies:1
Functional Area:Procurement
Salary Range:Salary is negotiable
Years of Experience:2 Years
Contract Duration:Open Ended
Extension Possibility:Yes
Contract Type:Permanent
Probation Period:Unspecified
Required Languages:90

About Hawk Vision :

Founded: 2011

Hawk Vision is an Afghan consultancy firm which established in 2007 by a group of highly dedicated and experienced afghan people with many years of expertise with the different, national and international organizations(donors, UN agencies, USAID and non-governmental organizations ,Afghan government, civil society and the private sectors) HAWK is a limited liability company (LLC) registered with the Afghanistan Investment Support Agency (AISA) and incorporated in the city of Kabul, Mazar, Jalalabad, Kunar, Khost, Kandahar and Herat.

Job Summary:

Hawk Vision is looking for an individual who should have experience and knowledge of RFPs, RFQs, REOIs, Contracts and preparation of documentations for bids accordingly.
Incumbent will work under direct supervision of Program Manager and also responsible to design all the formats of all procurement forms, charts and standard contracts template. Meanwhile, she will be assigned to download RFPs and prepare documents according to the requirement of bids. The incumbent should have familiarity to procurement websites of government and other donor agencies.

Skills Required:

Not available

Provinces to travel:

Skills Description:

Excellent trust-building, communication and interpersonal skills.

Ability to execute multiple tasks efficiently and under a tight time schedule.

Ability to work as a team member or independently.

Ability to learn new things.

Good report writing and evaluation skills.

Duties & Responsibilities:

The Procurement & Contract Management Assistant will be responsible to do the following tasks but not limited to;

Responsible to prepare and design charts, contract templates, RFPs, RFQs EOIs required documents.

Coordination of timely and proper preparation of the procurement department Annual Procurement Plan and monitoring of its implementation;

Development and management of contracts database i.e. keeping the organization’s past experience record, bidding offer records and other documents pertaining to accomplished projects.

Coordination of the procurement process in accordance with the Government Procurement Law, i.e. preparation; advertising (General Procurement Notice, Specific Procurement Notice, Request for Expression of Interest RFPs and etc.); organization of public bid opening; receipt and evaluation of quotations, bids or proposals;

Review and management of contracts for procurement of goods and services.

Negotiations of certain conditions of contracts in full compliance with the Government Procurement Law.

Assist in drafting bidding documents, evaluation reports and contract award submissions, ensuring consistency in format and content.

Assist in the preparation of Purchase Orders, Contracts, LTAs or their Amendments.

Process invoices for goods and services delivered ensuring accuracy and completeness of documentation and timely payment.

Prepare reports, tables, charts etc. applying technical skills and knowledge in formatting and presentations.

Prepare Statistics and reports, including on Procurement volume.

Undertake routine follow up action on procurement on behalf of the supervisor.

Maintain status reports on procurement activities and work in progress.

Job Location:

Afghanistan, Kabul


The incumbent shall have bachelor degree.

Incumbent Should have proven past experience of procurement and contract management.

Two years of relevant experience is required.

Strong written and verbal English language communication skills are required.

Proper knowledge of Pashtu and Dari language is required.

Job Keywords:

Procurement & Contract Management Assistant
This job is expired