Project Management Assistant FSN-08 (Multiple Vacancies)

Diploma   Kabul, Afghanistan Full Time 1893
Date Posted:Jan 9, 2019
Reference:72030619R10013
Closing Date:Jan 22, 2019
Work Type:Full Time
Number of Vacancies:2
Gender:Any
Functional Area:Programme
Nationality:Afghan
Salary Range:Salary is negotiable
Years of Experience:3 Years
Contract Duration:Open Ended
Extension Possibility:No
Contract Type:Permanent
Probation Period:Unspecified
Required Languages:96,90,66

About USAID/Afghanistan:

Founded: 2004

United States Agency for International Development

Job Summary:

Female candidates are strongly encouraged to apply

I. GENERAL INFORMATION

1. SOLICITATION NO: 72030619R10013

2. ISSUANCE DATE: January 09, 2019

3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: January 23, 2019 no later than 4:30 pm Kabul time.

4. POSITION TITLE: Project Management Assistant - (Multiple Vacancies)

5. MARKET VALUE: Equivalent to FSN-08 (Step 1-13)
In accordance with AIDAR Appendix J and the Local Compensation Plan of U.S. Embassy Afghanistan. Final compensation will be negotiated within the listed market value.

6. PERIOD OF PERFORMANCE: The period of performance is one year, with the possibility of extensions up to a total of five years, subject to availability of funds, satisfactory job performance and need for continued service.

7. PLACE OF PERFORMANCE: Kabul, Afghanistan.

8. SECURITY LEVEL REQUIRED: As an employment precondition, the successful applicant is required to obtain U.S Embassy Afghanistan RSO Security Clearance.

9. STATEMENT OF DUTIES

1. General Statement of Purpose of the Contract

The Office of Democracy and Governance (ODG) has four Technical Teams: Governance; Rule of Law and Anti-Corruption; Justice; Elections and Political Parties; and Civil Society and Media. The incumbent will be assigned to one of the Technical Teams and work under the supervision of the Office Director/Deputy Directors and/or respective Technical Team Leader. The incumbent is responsible for providing administrative and technical support in the management of ODG assistance programs under the guidance of the respective Contracting/Agreement Officer (C/AOR).

The incumbent is responsible for tracking and reporting on assigned democracy and governance program activities executed by ODG’s Technical Team(s). The incumbent participates activelys in the planning and preparing new undertakings that engage and integrate USAID cross-cutting development priorities in ODG programs. In addition, the incumbent maintains and updates USAID’s program information systems as pertains to ODG activities, prepares necessary program implementation documents, and assists ODG staff in all phases of democracy and governance program planning, implementation, and evaluation processes and functions.

Skills Required:

Not available

Provinces to travel:

Skills Description:

e. Skills and Abilities: The incumbent must have the ability to: organize analyze and evaluate a variety of data and to present it in concise written and oral form; under limited supervision be able to assist in planning, developing, managing and evaluating important programs and projects; and furnish information and perspective in assigned areas with detachment and objectivity. The incumbent must be able to interact effectively with implementing partners, Afghan government counterparts and with key interlocutors in the non-governmental arena. Must be able to accurately record and convey information from these parties to USAID officials. Ability to function as part of a team and excellent computer skills (Microsoft Office Package) are required.

Duties & Responsibilities:

2. Statement of Duties to be Performed

a. Program/Project Design and Management:

The incumbent provides administrative and technical support to designated ODG activity managers and respective Contracting/Agreement Office Representative (C/AOR) in managing USAID development programs in Afghanistan in the following areas: Governance; Rule of Law and Anti-Corruption; Justice; Election and Political Parties; and Civil Society and Media. Under guidance from cognizant technical officers, the incumbent prepares standard USAID program management documents, correspondence, procurement documents, and maintains ODG program files. Responsibilities include: working in conjunction with the Mission’s Office of Program and Project Development (OPPD) to define and measure project progress against established goals and to report such observations; identifying existing and potential problem areas that may limit progress and suggest solutions. On his/her own initiative the incumbent will conduct inquiries into the effectiveness of project operations such as availability of materials, transportation, and payment of a project’s work force. Duties also include: making unofficial reports to supervisors and keep those supervisors informed of day-to-day project status; and drafts, or coordinates the drafting and preparation of periodic reports.

Assistants at this level may manage small projects, of a non-critical nature, independently. Monitors project progress by review of periodic written reports from implementing partners and conducting site visits. The incumbent will: identify problems encountered and initiate necessary action to resolve these problems; drafts required project documentation and periodic reports; and be prepared to make oral and written presentations on the project’s status to interested parties.

b. Supporting Mission Strategy:

As assigned by the Technical Team Lead and after receiving necessary training from USAID, the incumbent assists in reviewing Mission activities for compliance with U.S. Laws, USAID regulations and policies, international laws and bilateral international agreements between USG and Government of Republic of Afghanistan (GIRoA). The incumbent contributes to the drafting of performance reviews and other required reports as assigned. Within ODG, the incumbent participates in strategy and program reviews and comments on other activity managers’ project documents as requested. The incumbent assists in drafting technical justifications for new activities and/or for changes to ongoing activities and programs. Coordinates with other Mission teams when their programs intersects with democracy and governance assistance objectives and provides input on Democracy and Governance (DG) issues as necessary.

c. Country Analysis and Program Reporting:

The incumbent supports senior development professionals (including U.S., Third Country National {TCN} and Cooperating Country National {CCN}) by performing variety of research, analytical and reporting functions across the full range of development assistance competencies. Draws on host-country and original source material to provide analysis and reports on general trends of democracy assistance activities in Afghanistan, and provides reporting in the specific area of responsibility of the Technical Team to which assigned. Participates in the drafting of annual and semi-annual performance reviews, Notifications to Congress, briefing memoranda and other required reports, as assigned. In coordination with implementing partner representatives and other knowledgeable/interested parties, prepares briefing materials for U.S. and host nation officials on the state of democracy development in Afghanistan, needed reforms and counterpart actions, constraints to progress, and other related issues.

d. Administrative support:

The incumbent supports the Office Director and Deputy Directors in the management and monitoring of the overall ODG portfolio. The incumbent assists in developing various reports, responds to inquiries, and coordinates meetings and visits with counterparts and other donors as required. Also serves as interpreter of high level visitors to project sites and other duties assigned by the ODG leadership.

The contractor is eligible for temporary duty (TDY) travel to the U.S., or to other Missions abroad, to participate in the "Foreign Service National" Fellowship Program, in accordance with USAID policy.

3. Supervisory Relationship

Under the overall direction of the Democracy and Governance Office Director, or his/her designee, plans and carries out day-to-day support activities required managing and overseeing effectively specified programs with a high degree of independence. The incumbent is expected to resolve most problems and execute assignments with supervision limited primarily to the review of end product results. Assigned duties demand innovative thinking, sound judgment, personal initiative, and the ability to assume increasing responsibility and authority. Meets regularly with supervisor to discuss office/team policies, priorities, program objectives and related activities.
     
4. Supervisory Controls

None.

10. AREA OF CONSIDERATION:

Cooperating Country Nationals (CCN), meaning an individual who is a cooperating country citizen or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.

According to ADS 309.3.1.4 d. “USAID policy is that a CCNPSC is preferred over a TCNPSC in order to integrate the foreign assistance effort into the community, enhance the skills of the cooperating country's population, and contribute to the local economy.”

11. PHYSICAL DEMANDS:

The work requested does not involve undue physical demands.

12. POINT OF CONTACT:

Any questions about this solicitation may be directed to: KblAIDHR@usaid.gov. Applications submitted to this email address will not be considered.
Note: No in-person appointments or telephone calls will be entertained, unless you are required to have more information about this solicitation.

Job Location:

Afghanistan, Kabul

Qualifications:

a. Education: Completion of two (2) years diploma education in business administration, management, economics, international development, social studies, liberal arts or other related fields is required. (Education requirement must be met at the time of application for the subject position).

b. Work Experience: A minimum of three (3) years of progressively responsible work experience in the fields of administration and/or management support with a development entity involved in programming design, management and implementation is required. (Work experience requirement must be met at the time of application for the subject position).

c. Language: Level IV (Good working knowledge) speaking/reading of English language and Level IV (Good working knowledge) speaking/reading of Dari and/or Pashto is required. (English language ability will be tested).

d. Knowledge: A thorough knowledge and understanding of the Afghan government, its institutions and practices. Understanding of the current political situation is necessary. Contact with appropriate government officials is desirable. This must be complemented by subject knowledge of 1) the country’s economic, political, and cultural characteristics, and 2) the social problems, resources, and development prospects/priorities for Afghanistan. Must have knowledge, or the potential to acquire such knowledge of United States Government (USG) legislation relating to development assistance, USAID programming policies, regulations, procedures and documentation; and of the objectives, methodology, and status of the program and projects to which assigned.

III. EVALUATION AND SELECTION FACTORS


Work Experience 50 points

Knowledge 30 points

Skills and Abilities 20 points
Maximum Points: 100 points

After an initial application screening, the best qualified applicants will be invited for a written examination, English Proficiency Test and to an oral interview.

Job Keywords:

USAID/Afghanistab
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