Development Assistance Specialist (Budget) FSN-10 (Multiple Vacancies)

Bachelor's Degree   Kabul, Afghanistan Full Time 1667
Date Posted:Jan 9, 2019
Reference:72030619R10014
Closing Date:Jan 22, 2019
Work Type:Full Time
Number of Vacancies:2
Gender:Any
Functional Area:Account/Finance
Nationality:Afghan
Salary Range:Salary is negotiable
Years of Experience:3 Years
Contract Duration:Open Ended
Extension Possibility:No
Contract Type:Permanent
Probation Period:Unspecified
Required Languages:96,90,66

About USAID/Afghanistan:

Founded: 2004

United States Agency for International Development

Job Summary:

Female candidates are strongly encouraged to apply

I. GENERAL INFORMATION

1. SOLICITATION NO: 72030619R10014

2. ISSUANCE DATE: January 09, 2019

3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: January 23, 2019 no later than 4:30 pm Kabul time.

4. POSITION TITLE: Development Assistance Specialist (Budget) - (Multiple Vacancies)

5. MARKET VALUE: Equivalent to FSN-10 (Step 1-13)
In accordance with AIDAR Appendix J and the Local Compensation Plan of U.S. Embassy Afghanistan. Final compensation will be negotiated within the listed market value.

6. PERIOD OF PERFORMANCE: The period of performance is one year, with the possibility of extensions up to a total of five years, subject to availability of funds, satisfactory job performance and need for continued service.

7. PLACE OF PERFORMANCE: Kabul, Afghanistan.

8. SECURITY LEVEL REQUIRED: As an employment precondition, the successful applicant is required to obtain U.S Embassy Afghanistan RSO Security Clearance.

9. STATEMENT OF DUTIES

1. General Statement of Purpose of the Contract

The incumbent serves as a member of the Program Support Team (PST), within the Office of Health and Nutrition (OHN) and works under the direct supervision of Program Support Team lead. This position focuses on overall financial and budget management at OHN.

The incumbent is responsible for analyzing, managing, evaluating and reporting multi-million dollar OHN budgets, reports, financial plans, mortgages, pipelines, and other items that support USAID initiatives promoting health and nutrition that are politically viable, cost effective, and respond effectively to areas of greatest need and potential. The incumbent serves as the primary financial and budget management specialist, and may serve as a program manager, Agreement/Contracting officer Representative (A/COR) as necessary. Work involves the full range of consultative, advisory, monitoring, management, data collection, analysis, evaluative services and reporting to support effective budget management.

Skills Required:

Not available

Provinces to travel:

Skills Description:

e. Skills and Abilities: The incumbent must have the ability to obtain, analyze, and evaluate data, then organize and present it in concise written and oral form. They must demonstrate an ability to independently plan, develop, manage, and evaluate important and complex programs and projects; and furnish financial information and advice in assigned areas with detachment and objectivity. The incumbent must have a demonstrated ability to work cooperatively on a highly skilled professional team. The candidate must have experience in working with wide and diversified groups of people. The employee needs to manage his/her workload on a daily basis. Incumbent must have advanced knowledge of Microsoft Office products including Excel, Word, and Project.

Duties & Responsibilities:

2. Statement of Duties to be Performed

A. Budget Management:

The incumbent works independently as the USAID Development Assistance Specialist (Budget), which involves numerous activities in support of a $551 million portfolio of fifteen (15) active projects and $144 million in planned activities. The incumbent independently plans and tracks execution of the OHN budget, as well as coordinates with and supports Contracting/Agreement Officers (C/AORs) and/or activity managers in making sufficient funding allocations and timely and adequate obligation of funds to the respective activities in accordance with the Agency’s forward funding regulations. Concomitantly, on a routine basis, without solicitation, the incumbent provides regular and comprehensive analysis of the OHN budget to the Office Director. This analysis should include emerging trends and potential problems in regard to the OHN budget as well as a list of budgetary and program implications. Using independent judgment based on his/her analyses, the incumbent draws up conclusions and recommendations with regard to budgetary issues.

The incumbent is responsible for the construction and maintenance (up-to-date and accurate) of a large, multi-faceted financial database, development and maintenance of the office procurement plan and pipeline analysis. The incumbent also assists OHN staff with the completion of Global Acquisition and Assistance System (GLAAS) actions and Field Support Database (FSD) requests. Further, the incumbent works closely with the budget specialists in the Office of Program and Project Development (OPPD) to ensure that all Operational Plan (OP) requests, Congressional Budget Justifications and Notifications, funds reprogramming, and Advice of Budget Allowance (ABAs) actions are submitted on time and accurately.

The incumbent also assumes primary responsibility for responding to performance and financial audits of USAID Health and Nutrition development activities. The incumbent provides financial and budget assistance to the development and management of the OHN programs, supports the program information system, prepares necessary program implementation documents, and assists the technical staff at the mission in various budget and financial planning, implementation, and reporting functions.

The incumbent is responsible for monitoring financial aspects of all OHN projects and is expected to liaise with technical teams as well as the Office of Financial Management (OFM), OPPD, and Office of Acquisition and Assistance (OAA) to ensure adequate funds are available to support programming and used appropriately. The incumbent provides budget guidance on USAID procedures and accounting control requirements to the technical teams and implementing partners regularly. They also maintain financial records, analyses, reports, and work closely with OHN leadership to making strategic budget decisions for OHN portfolio – mortgage and pipeline.

The incumbent supports and participates in the OHN Quarterly Financial Reviews (QFR), Mission Portfolio Reviews, project/activity implementation review sessions, team meetings, and any other portfolio activities as determined appropriate by providing financial input as needed; and works as part of the OHN Program Support Team to advance health and nutrition program activities in Afghanistan. The incumbent also serves as focal point to process all procurement requests and GLAAS requisitions for modification from the OHN technical teams. Work with the team members to address any adverse funding, mortgage and pipeline issues.

B. Program management and Project/Activity Design Support:

The incumbent in coordination with the Contracting/Agreement Officers (C/AORs) oversees and evaluates contractor/grantee performance, project cost and progress, method of acceptability of project reporting, timeliness in meeting commitments, scheduled completion date and other relevant financial and management objectives. The incumbent regularly obtains and provides detailed project information. The incumbent drafts and processes a variety of project or procurement documents such as action memoranda, scopes of work, official correspondence, etc. Such documents require a specialized knowledge of the project(s) but are prepared in accordance with established guidelines or precedents.

The incumbent coordinates health and nutrition budget planning activities with other offices within USAID, as well as other donors and NGOs working in the area to avoid duplication of efforts and ensure maximum impact of the projects. The incumbent assists in the development of Mission reports and data gathering; takes part in analyzing and evaluating many of the proposals and other submissions that come to OHN; and coordinates meetings and visits with counterparts and other donors. The incumbent manages OHN assistance activities in one or more of the following areas: HIV/AIDS, Tuberculosis, Infectious Diseases, Maternal Child Health (MCH), Family Planning/Reproductive Health (FP/RH), and Nutrition. The incumbent serves as Activity Manager on behalf of the A/COR for selected USAID’s OHN projects in Afghanistan and assists with the development and management of all OHN programs, including financial, technical, and results reporting on baseline and periodic performance targets.

The incumbent coordinates with OHN A/CORs in reviewing activities for compliance with U.S. laws, USAID program budgeting regulations and policies, and bilateral international agreements between the U.S. Government and the Government of the Islamic Republic of Afghanistan (GIRoA); analyze and report on those aspects of health assistance activities at the sub-national level relating to health and nutrition. Using published and unpublished sources, and, where necessary, conducting research of a qualitative and/or quantitative nature, assess the impact of new developments, budget implications and interventions regarding health assistance in assigned areas. The incumbent assists with the preparation of program reports such as the Operational Plan (OP), Performance Plan and Report (PPR), Performance Management Plan (PMP) indicators on a quarterly or as needed basis. Appraise program performance by comparing actual levels of achievement or progress against program targets.

C. Support for Performance Management

The incumbent provides management support for portfolio reviews. This helps to reduce the time the technical teams spend on portfolio review preparation by ensuring that all technical teams have their respective budget data, know the format requirements, and have examples of well-documented portfolio reviews to work from. The incumbent also assists the OHN Health Officers in scheduling reviews, collecting issues post-review and providing teams with feedback in a timely fashion.

The contractor is eligible for temporary duty (TDY) travel to the U.S., or to other Missions abroad, to participate in the "Foreign Service National" Fellowship Program, in accordance with USAID policy.

3. Supervisory Relationship

Under the supervision of the OHN Program Support Team Lead, the incumbent must be able to plan and carry out assignments with a high degree of independence and accuracy. However, the incumbent works closely with the technical teams and various mission support offices (OPPD, OFM, OAA) and advise the Program Support Team Lead of the status and progress on assigned tasks.
     
4. Supervisory Controls

None.

10. AREA OF CONSIDERATION:

Cooperating Country Nationals (CCN), meaning an individual who is a cooperating country citizen or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.

According to ADS 309.3.1.4 d. “USAID policy is that a CCNPSC is preferred over a TCNPSC in order to integrate the foreign assistance effort into the community, enhance the skills of the cooperating country's population, and contribute to the local economy.”

11. PHYSICAL DEMANDS:

The work requested does not involve undue physical demands.

12. POINT OF CONTACT:

Any questions about this solicitation may be directed to: KblAIDHR@usaid.gov. Applications submitted to this email address will not be considered.
Note: No in-person appointments or telephone calls will be entertained, unless you are required to have more information about this solicitation.

Job Location:

Afghanistan, Kabul

Qualifications:

a. Education: A Bachelor’s degree in management, business administration, public administration, accounting, financial management and/or economics is required. (Education requirement must be met at the time of application for the subject position).

b. Work Experience: The incumbent must have a minimum of three (3) years’ work experience in areas which demonstrate increasing responsibility for analyzing and evaluating program budget issues, significant analytical and monitoring aspects of a project financial management efforts with governmental, non-governmental, an international firm, or donor agency is required. (Work experience requirement must be met at the time of application for the subject position).

c. Language: Level IV (Fluent) speaking/reading of English language and Level IV (Fluent) speaking/reading of Dari and/or Pashto is required. (English language ability will be tested).

d. Knowledge: A thorough knowledge and understanding of project financial management, health and nutrition activities in Afghanistan is required. A thorough understanding of the structure of programming policies, regulations, procedures and documentation; and of the objectives, methodology combined with bilateral and multilateral assistance programs is strongly needed.

III. EVALUATION AND SELECTION FACTORS


Work Experience 20 points

Knowledge 40 points

Skills and Abilities 40 points
Maximum Points: 100 points

After an initial application screening, the best qualified applicants will be invited for a written examination, English Proficiency Test and to an oral interview.

Job Keywords:

USAID/Afghanistan
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