Project Management Assistant FSN-08 (Multiple Vacancies)

Diploma   Kabul, Afghanistan Full Time 2234
Date Posted:Jan 9, 2019
Reference:72030619R10015
Closing Date:Jan 22, 2019
Work Type:Full Time
Number of Vacancies:2
Gender:Any
Functional Area:Programme
Nationality:Afghan
Salary Range:Salary is negotiable
Years of Experience:3 Years
Contract Duration:Open Ended
Extension Possibility:No
Contract Type:Permanent
Probation Period:Unspecified
Required Languages:96,90,66

About USAID/Afghanistan:

Founded: 2004

United States Agency for International Development

Job Summary:

Female candidates are strongly encouraged to apply

I. GENERAL INFORMATION

1. SOLICITATION NO: 72030619R10015

2. ISSUANCE DATE: January 09, 2019

3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: January 23, 2019 no later than 4:30 pm Kabul time.

4. POSITION TITLE: Project Management Assistant - (Multiple Vacancies)

5. MARKET VALUE: Equivalent to FSN-08 (Step 1-13)
In accordance with AIDAR Appendix J and the Local Compensation Plan of U.S. Embassy Afghanistan. Final compensation will be negotiated within the listed market value.

6. PERIOD OF PERFORMANCE: The period of performance is one year, with the possibility of extensions up to a total of five years, subject to availability of funds, satisfactory job performance and need for continued service.

7. PLACE OF PERFORMANCE: Kabul, Afghanistan.

8. SECURITY LEVEL REQUIRED: As an employment precondition, the successful applicant is required to obtain U.S Embassy Afghanistan RSO Security Clearance.

9. STATEMENT OF DUTIES

1. General Statement of Purpose of the Contract

The incumbent assigned to the USAID/Afghanistan Office of Health & Nutrition (OHN) supports the existing portfolio in Reproductive Health, Nutrition, Maternal & Child Health, Infectious Diseases and Health System Strengthening. Reporting to the Director of the Health Office or his/her designee, the incumbent assists and supports various Contracting Officers’ Representative (CORs) that oversee the Office’s portfolio of more than fifteen (15) implementing mechanisms, and is also assigned to support CORs and Agreement Officer's Representatives (AORs) of other projects. The incumbent is expected to liaise with, support, and brief OHN management and staff concerning the project/activity management, financial management, and internal and external communications of projects. The incumbent works closely with the OHN’s program staff members for budget, monitoring and evaluation, and project management matters. The incumbent also liaises with the relevant technical staff of the Office of Acquisition and Assistance (OAA) and the Office of Financial Management (OFM) on contracting and financial management issues concerning projects and activities.

Skills Required:

Not available

Provinces to travel:

Skills Description:

e. Skills and Abilities: The position requires strong analytical skills, including the ability to identify, locate, analyze, and evaluate relevant quantitative and qualitative data and to carry out technical analyses. The ability to organize and present project information effectively and objectively in written and oral form. Under limited supervision, the incumbent must be able to assist in planning, managing and evaluating the project(s) to which s/he is assigned. The incumbent must have strong interpersonal, communication (verbal and written) skills. The incumbent must have the ability to establish rapport and maintain contacts with colleagues in technical and support offices within USAID, as well as implementing partner management and staff. Excellent MS Office skills (Word, Excel, PowerPoint) are required. The incumbent must be able to work in a team environment and under pressure.

Duties & Responsibilities:

2. Statement of Duties to be Performed

Under the supervision of the OHN Director or his/her designee, the incumbent is responsible for a variety of project management duties in support of project implementation, which includes performance management and reporting, financial and contract management, and other relevant duties. The incumbent is involved in the upcoming strategy, project design and, when necessary, in program/policy coordination with other United State Government (USG) agencies and donors involved in health and nutrition related programming.

This position requires project management and analytical skills, as well as good judgment, and an ability to work with minimal supervision. The incumbent must ensure that project activities are designed, managed, and implemented to achieve the Agency’s goals and objectives for Afghanistan, within USG and USAID mandate(s) and financial resource constraints.

a. Performance Management and Reporting

The incumbent assists the concerned Contracting/Agreement Officers (C/AORs) in all project management actions. The incumbent provides inputs/participates in the review and approval of the concerned implementing partners’ work plans, monitoring and evaluation plans, branding and marking plans, gender analyses, environmental mitigation and monitoring plans, and other required core project documents.

The incumbent helps in the tracking and reporting of project progress on a continuing basis, especially the key performance indicators that measure the achievement of the main outputs and outcomes. Contribute in the review and approval of draft progress reports (i.e., inception, quarterly, annual, and final), as well as the performance of all applicable tiers in compliance with the Mission’s multi-tier monitoring system. The incumbent provides necessary inputs to and participate in performance reviews (Mission-wide and project specific). The incumbent alerts the concerned C/AORs of challenges being faced by the projects assigned to him/her, and assists to ensure that all identified issues are discussed (with agreed actions documented) and eventually resolved.

As a member of the OHN, the incumbent contributes in strategy development, monitoring and evaluation, and gender mainstreaming initiatives and activities. The incumbent joins coordination events with the Government of Islamic Republic of Afghanistan (GIRoA) and other activities as warranted.

b. Financial and Contract Management

The incumbent helps the C/AORs in necessary actions to effectively manage the financial and contracting aspects of project implementation, including Global Acquisition & Assistance System (GLAAS) requisitions, sub-obligation of funds, partner vetting requests, and project close-out.

Under the direction of the designated COR, the incumbent assists in the provision of technical guidance to the concerned implementing partners on USAID budgetary/financial and accounting requirements, which include the aspects of financial accounting and reporting as well as fiscal year budget proposal review. The incumbent helps monitor project budget planning and implementation in accordance with USG requirements, and works closely with the Project Management Assistant (PMA) for Budget of OHN to routinely update project budgeting. The incumbent also provides help to the same OHN staff on any project-related inputs in the Quarterly Financial Review (QFR) exercise and assists the relevant CORs/AORs in preparing accruals to keep the pipeline within forward funding guidelines.

c. Office Management and Other Duties as Required

The incumbent supports the C/AORs of projects assigned to him/her, and carries out duties as required. Assists in the development of Mission reports and data gathering, contributes to various taskers with aspects related to health programming (includes different data calls from the Special Inspector General for Afghanistan Reconstruction [SIGAR], USAID Office of Inspector General [OIG] and the Government Accountability Office [GAO]), and coordinates meetings and visits with counterparts and other donors.

The incumbent also drafts routine documentation and ensure their clearance and approval on a timely manner. The incumbent participates in team meetings and other team activities as determined appropriate, and performs other duties as required. This includes logistic planning for OHN events and meetings. When the administrative assistant is on leave, the incumbent provides coverage for office management functions, including travel requests, webTA approval, and Embassy access requests.

The contractor is eligible for temporary duty (TDY) travel to the U.S., or to other Missions abroad, to participate in the "Foreign Service National" Fellowship Program, in accordance with USAID policy.

3. Supervisory Relationship

The incumbent works under the direct supervision of the OHN Director or his/her designee. Assignments may also be made by others as relevant, including the OHN Deputy Office Director, and other C/AORs of projects to which s/he may be assigned. In carrying out duties, the incumbent acts in close coordination and with clearance and final approval of the OHN Office Director, and meets with him/her to discuss office/team policies, priorities, and related project activities and concerns. 
    
4. Supervisory Controls

None.

10. AREA OF CONSIDERATION:

Cooperating Country Nationals (CCN), meaning an individual who is a cooperating country citizen or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.

According to ADS 309.3.1.4 d. “USAID policy is that a CCNPSC is preferred over a TCNPSC in order to integrate the foreign assistance effort into the community, enhance the skills of the cooperating country's population, and contribute to the local economy.”

11. PHYSICAL DEMANDS:

The work requested does not involve undue physical demands.

12. POINT OF CONTACT:

Any questions about this solicitation may be directed to: KblAIDHR@usaid.gov. Applications submitted to this email address will not be considered.
Note: No in-person appointments or telephone calls will be entertained, unless you are required to have more information about this solicitation.

Job Location:

Afghanistan, Kabul

Qualifications:

a. Education: completion of at least two (2) years, post-secondary Diploma/Associates Degree study at college or university in fields of public health, medicine, international affairs, economics, sociology, business administration, management studies, or development studies is required. (Education requirement must be met at the time of application for the subject position).

b. Work Experience: The incumbent must have at least three (3) years of relevant, progressively responsible work experience in the fields of program/project administration, planning and implementation support particularly within the context of health-related development assistance program/project with international development organizations, bilateral or multilateral donor organizations, or governmental/non-governmental organizations. (Work experience requirement must be met at the time of application for the subject position).

c. Language: Level IV (Good working Knowledge) speaking/reading of English language and Level IV (Fluent) speaking/reading of Dari and/or Pashto is required. (English language ability will be tested).

d. Knowledge: Knowledge and understanding of the Afghan government, particularly the Ministry of Public Health, is necessary. This must be complemented by knowledge of the country’s economic and cultural characteristics, and the problems, resources and development prospects/priorities for the social sector in Afghanistan. The incumbent keeps current with the state of development issues, concerns, and practices in Afghanistan, in order to keep office staff up to date on issues related to USAID/Afghanistan activities. The incumbent must also have the potential to acquire understanding of, (1) USAID programming project design and implementation policies, procedures, and documentation related to development assistance, as well as (2) objectives, approaches and status of the project(s) to which s/he is assigned.

III. EVALUATION AND SELECTION FACTORS


Work Experience 20 points

Knowledge 40 points

Skills and Abilities 40 points
Maximum Points: 100 points

After an initial application screening, the best qualified applicants will be invited for a written examination, English Proficiency Test and to an oral interview.

Job Keywords:

USAID/Afghanistan
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