Logistics and Admin Assistant

Diploma   Kabul, Afghanistan Full Time 1565
Date Posted:Jan 10, 2019
Closing Date:Jan 18, 2019
Work Type:Full Time
Number of Vacancies:1
Functional Area:Administrative
Salary Range: - 31016 None undefined
Years of Experience:2 Years
Contract Duration:Open Ended
Extension Possibility:No
Contract Type:Fixed-term
Probation Period:1 month
Required Languages:96,90,66


Action Contre la Faim (ACF) is a Non-Governmental Organization (NGO) that was created in France in 1979. ACF has been active in Afghanistan in the medical, nutrition, food security, water and sanitation and Mental Health fields since 1995.

Job Summary:

Support the Nutrition surveillance department to ensure logistics and Administrative activities are fully functional

Skills Required:

Not available

Provinces to travel:

Skills Description:

Based in Kabul with traveling frequent travels to other province
Tow year Experience in related field

Duties & Responsibilities:

Mission 1: Manage and support Surveillance department Procurement and supply activities
The Log/Admin Assistant is responsible for:
- Manage all surveillance department equipment from Kabul to the provinces
- Ensure all Surveillance department equipment is delivered to the provinces in time for the surveys.
- Manage and follow up stock management of surveillance equipment
- Manage Procurement requests related to Surveillance department
- Arranging for purchases in a timely manner and in accordance with the ACF procedures applying to each purchase (goods, tasks, services, premises)
- Negotiation and selection of suppliers in the provinces to ensure value for money for surveillance activities

Mission 2: Manage and support the surveillance department with Administrative activities.
The Log/Admin Assistant is responsible for:
- Manage recruit process of data collectors and support to partners in recruitment
- Organize meeting with Partners
- Follow up of MoU’s with partners for surveillance activities
- Manage and support all financial and logistics issues with partners
- Make sure the supporting documents from partners are accurate (attendance sheets, transport and accommodation invoices).
- Communication at province level to ensure access to the entire province.
- Follow up on liquidation of funds disbursed to partners in a timely manner
- Follow up to ensure there is clear documentation of all costs incurred during the assessment by the partners in accordance with ACF financial and administrative requirements

Mission 3: Ensure the stock management of the base
The Log/Admin Assistant is responsible for:
- Guarantee that the procedures and instructions of stock management are followed;
- Ensure follow-up of stocks and materials for Surveillance department
- Conduct regular inventory and write an inventory report;
- Keep all documents related to stock management up to date;
- Organize preparation and loading of products and equipment;
- Produce the proper documentation link to deliveries;
- Report any problem with the quality of equipment and materials for surveillance activities (conditions of products, quantities, etc.)
- Conduct at least 2 annual inventories
- Control that all products are well stored for long term storage condition

Mission 4: Management of the fleet
The Log/Admin Assistant is responsible for:
- Anticipate the need of vehicles in the provinces taking into account ACF internal rules regarding security and safety.
- Plan the movements of vehicles according to the needs of activities and in coordination with the surveillance team at province level
- Attribute the appropriate vehicles according to the planning established for assessments
- Follow up the vehicle registration documents and drivers registration documents (license, etc...)
- Assist the partner Logistician in rental of vehicles (framework contract follow up, etc.)

Job Location:

Afghanistan, Kabul


Bachelor in Business and Administration

Job Keywords:

This job is expired