Operations Manager

Master's Degree   Kabul, Afghanistan Full Time 897
Date Posted:Jan 12, 2019
Reference:1
Closing Date:Jan 21, 2019
Work Type:Full Time
Number of Vacancies:1
Gender:Any
Functional Area:Government
Nationality:Any
Salary Range:As per NTA salary scale policy
Years of Experience:6 Years
Contract Duration:Open Ended
Extension Possibility:Yes
Contract Type:Long-term
Probation Period:Unspecified
Required Languages:

About Ministry of Economy:

وزارت اقتصاد یکی از نهاد های کلیدی دولت جمهوری اسلامی افغانستان بوده که ماموریت عمده آنرا انسجام فعالیت های اقتصادی، هماهنگی پالیسی های اقتصادی در سطح کشور، پلانگذاری بسطح ملی، طرح و ترتیب پالیسی اقتصادی و پلان انکشاف اقتصادی و اجتماعی میان مدت (5-ساله)، نظارت و ارزیابی از روند تطبیق برنامه ها و فعالیت های اقتصادی در سطح کشور تشکیل میدهد. وزارت اقتصاد مسئولیت دارد تا از تاثیرات و نتایج متوقعه پالیسی ها، و استراتیژی های اقتصادی کشور با استفاده از میکانیزم ها و سیستم های تعین شده نظارت و ارزیابی نموده، گزارش تحقق اهداف پلان شده را ترتیب و به کابینه دولت شریک سازد.

Job Summary:

General:
The incumbent will manage all operational aspects of the EZ-KAR MoEC PIU as well as the reporting and coordination for the operational functions between the various IAs. Here, operations will include financial and procurement management, human resources recruitment/ development/ management, administration (including asset/inventory/fleet/logistics management), and close coordination with the Program staff for ensuring accurate and timely reporting for these operational functions as well.

Skills Required:

Not available

Provinces to travel:

Skills Description:


Managerial and leadership capacity

Working fluency in English

Fluency in Dari or Pashto

Working fluency in MS Office (especially Word, Excel and PowerPoint)

Ability to work under pressure and with frequency changing priorities

Ability to work with minimal supervision and be self-motivated

Ability to work with teams both as lead and as member

Willingness to travel to all of the Program cities

Duties & Responsibilities:


Ensure that all financial and procurement activities of the PIU are aligned with the IDA/ARTF EZ-Kar Financing/ Grant Agreement requirements.

Ensure that the financing reporting (Interim Unaudited Financial Reports/ IUFRs) for the individual IAs are compiled, verified, and submitted to the World Bank in a timely manner every quarter.

Support the MoEC leadership in responding to internal/ external audit queries/ observations and address any concerns of the auditors in the future program implementation.

Prepare realistic and timely annual budgets for the MoEC’s EZ-Kar components, ensure their approval by the MoF, and receipt of funds in a timely manner. Guide staff in the timely budget execution and ensure high budget execution rates every fiscal year.

Oversee the recruitment of qualified personnel for all remaining approved unfilled positions within the PIU following guidelines and timelines agreed with the donors.

Oversee all the operations of finance and procurement teams of the MoEC PIU as per the Operation Manual and Grant Agreement.

For those staff position recruitments and procurements requiring prior approval of the World Bank, ensure the timely and satisfactory submissions of the ToRs, Technical Evaluation Reports (TERs) and other supporting documents as needed, and ensure the Bank’s No Objection Letters (NOLs) are received and filed, before further action is undertaken.

Work closely with the Program related staff to ensure that the operational activities that are needed for smooth Program implementation are both fulfilled in a timely manner and reported on.

Ensure that the PIU is equipped with the required office space, building maintenance/ repairs, goods, non-consulting and consulting services, human resources, utilities etc for smooth functioning.

Coordinate and support the Implementing Support Missions for the smooth implementation of the project.

Directly manage the senior financial, procurement, HR and administration staff of the PIU. This includes support in their recruitment, work planning and supervision, mentoring and capacity building, performance evaluations, and quality assurance.

Prepare short, medium and long term work plans for the operational functions of the PIU, and with the approval of the leadership, ensure that these are executed in a timely manner.

Oversee the Financial Management affairs and follow up with the Ministry of Finance.

Conduct meetings related to Finance, H.R and Procurement with PIUs of other components as and when needed for smooth execution of the project.

Together with the other two Managers of the PIU, undertake secretariat functions for the Project Technical Committee

Any other responsibilities that may be reasonably required by the Executive Director and/or Deputy Minister.

Job Location:

Afghanistan, Kabul

Qualifications:

Academic:
A Master’s Degree in Business Administration, Public Administration, Certified Public Accountant (CPA) or Association of Chartered Certified Accountants (ACCA), or other advanced degrees/training in a related field is preferred. A Bachelor’s Degree in the stated disciplines or similar is required. (Note: Exceptionally a Bachelor’s Degree in other disciplines will also be considered provided the work experience of the candidate(s) is considered ideal).

Work Experience:
A minimum of 6 years of overall work experience, of which a minimum of 3 full years post-completion of the Bachelor’s Degree is required. Also required is a minimum of 4 full years working in positions with similar/ directly related operational functions, and a minimum of 2 full years with managerial responsibilities included. Should have strong command/work experience of Public Finance and Afghanistan Procurement law in line with the Donors/World Bank Procurement/Financial Management guidelines.

Job Keywords:

hr
This job is expired