Executive Secretary for the MoHE (Minister Office)

Bachelor's Degree   Kabul, Afghanistan Full Time 1076
Date Posted:Jan 15, 2019
Reference:HEDP/MoHE/IOC-36
Closing Date:Feb 14, 2019
Work Type:Full Time
Number of Vacancies:1
Gender:Any
Functional Area:Government
Nationality:Afghan
Salary Range:As per NTA salary scale policy
Years of Experience:3 Years
Contract Duration:Open Ended
Extension Possibility:No
Contract Type:Short Term
Probation Period:3 months
Required Languages:96,90,66

About HEDP / MoHE:

Afghan policy makers perceive higher education as a vital engine of growth and development. The higher education system produces a pool of high level human resources, including policy makers, administrators, managers, entrepreneurs, engineers, medical personnel, highly skilled technicians, as well as qualified teachers and academics, that are essential for economic development. The availability of such a pool of well-educated human resources will be of central importance for the overall future development of the country. Recognizing this, the Government of Afghanistan and the World Bank (WB) have agreed to support the higher education sector through a Higher Education Operation that will succeed the previous Strengthening Higher Education Project (SHEP). The new Higher Education Development Project (HEDP) will support the overall Government’s own effort to expand and strengthen its higher education sector. THE PROJECT The proposed project contains two components: (1) A program component that finances strategic initiatives to develop the higher education sector. The strategic initiatives are (a) increasing participation in universities in priority degree programs for national economic development, (b) modernizing and enhancing the quality and relevance of teaching and learning; (c) expanding the professional qualifications and skills of academic and technical staff; (d) strengthening governance, quality assurance and accreditation; and (e) stimulating development orientated research. And (2) a program operations and technical support component that would support project coordination, implementation, monitoring and evaluation, research activities, human resource development for academic managers and administrative and technical staff, policy studies, beneficiary satisfaction surveys, communications and policy dialogues. The Director of the Operations and Monitoring Support Team (OMST) in the Ministry of Higher Education (MoHE) will coordinate and facilitate the implementation of HEDP in close collaboration with its relevant departments. . OPERATIONS AND MONITORING SUPPORT TEAM Support under OMST will cover coordination, technical assistance (TA), monitoring and evaluation, research and policy studies, and communication. The technical assistance and capacity building activities of this component will assist the MoHE to implement the development initiatives of the NHESP-II. Policy studies could include tracer studies of graduates to analyze their job search and labor market experience, as well as beneficiary satisfaction surveys of staff and students of institutions and programs supported by HEDP. Resources for communication would enable higher education authorities to disseminate development initiatives to political authorities, policy makers, academics, students, and the general public. The team would help MoHE to fine tune policy reforms, such as piloting and evaluating innovative approaches to promote female enrolment in priority programs. Component 2 of the Projectwill also finance the incremental operating costs of an Operations and Monitoring Support Team (OMST) in the MoHE.

Job Summary:

This position provides secretarial, clerical and administrative support to the office of the H.E Minister in order to ensure that the services in relation to the preparation and implementation of the higher education program, the proposed new World Bank higher education project, and other relevant activities of the MoHE are provided in an effective and efficient manner.
Female candidates are highly encouraged to apply.
The salary for the position is based on NTA salary scale Grade D.

Skills Required:

Not available

Requires travel to provinces:

No

Skills Description:

Very active and energetic, an active participant in the meeting, meeting minutes taker,

Duties & Responsibilities:


Coordinate activities and priorities of the H.E Minister Office through the regular meeting,
Put in place as a system for timely screening, distribution, review, translation, filling, and response to all correspondence and contracts, ensuring the H.E Minister has already access to all correspondence.

Facilitate, as a priority, the preparation of the new World Bank higher education project.

Prepare routine correspondence and memoranda for H.E Minister’s review or signature.

Ensure that H.E Minister’s office proactively maintains timely and responsive communication with the stakeholder, the departments, and official visitors.

Participate in organization and preparation of staff and other meeting and take minutes.

Keep the database of official contacts.

Assist in organization and logistics of official travel for the H.E Minister.

Provide the translation service when and if required.

Check and reply the H.E Minister’s Emails regularly provide the logistics for the Advisor’s to the H.E Minister.

Arrange appointments and maintain the H.E Minister’s Office agenda’ arrange meetings, receive visitors, place, and screen telephone calls.

Attend to protocol matters and maintain filing and correspondence with the H.E Minister’s Office.

Prepare briefing materials and correspondence for the H.E Minister office.

Undertake other tasks as directed by the H.E Minister.

Job Location:

Afghanistan, Kabul

Qualifications:

1.University Degree in Education or Administration, or a related discipline
2.At least three years professional –level working experience
3.Excellent communication and writing skills
4.Management experience required ( of both People and Process)
5.Demonstrated capacity to manage multiple administrated tasks
6.Excellent computer literacy
7.Excellent written and oral capability in one of the national languages Dari/Pashto as well as the English language
8.Must be hard working result oriented, organized, efficient, systematic and honest
9.Must have strong and representational skills
10.Must have the capacity to work calmly in an intensive work environment
11.Must be reliable and a good team player

Job Keywords:

Executive Secretary for the MoHE (Minister Office)
This job is expired