Project Officer

Bachelor's Degree   Kabul, Afghanistan Full Time 1060
Date Posted:Feb 13, 2019
Reference:VA#02/2019
Closing Date:Feb 27, 2019
Work Type:Full Time
Number of Vacancies:1
Gender:Any
Functional Area:Business Administration
Nationality:Afghan
Salary Range:Salary is negotiable
Years of Experience:4 Years
Contract Duration:Open Ended
Extension Possibility:No
Contract Type:Long-term
Probation Period:2 months
Required Languages:

About The Asia Foundation:

Non-Governmental Organization

Job Summary:

Project Officer will provide essential administrative and technical support to the project and will work with the Project Manager and other team members to achieve project success.

Skills Required:

Not available

Provinces to travel:

Skills Description:


Strong computer skills, including MS Word, Excel, and PowerPoint

Strong report writing skills

Fluency in English, Dari and Pashtu languages in speech, writing and comprehension

Good interpersonal relations skills and ability to work with a diverse team of national and international staff

Excellent communication skills – both oral and written

Duties & Responsibilities:

Job Description

Project Officer will provide essential administrative and technical support to the project and will work with the Project Manager and other team members to achieve project success.

Key Purpose:


Managing project operations and administration

Managing budget administration and financial reporting

Project oversight and reporting

1. Support the coordination and implementation of the SA2JWAV project


Provide support to the Project Manager to implement and coordinate the “Australian Government’s Department of Foreign Affairs and Trade” project.

Prepare work plans for various elements/ components of the project under the guidance of the Project Manager.

Monitor progress on regular basis and give suggestions to Project Manager and Director WEP on a timely manner for corrective actions, if necessary.

Liaise and maintain regular contact with implementing partner(s) and relevant line departments to support high-quality project’s implementation, including M&E.

Keep track and monitor changes if any in project implementation and inform the Project Manager and Director WEP.

Ensure timely preparation of monthly and quarterly progress updates to the Project Manager and Director WEP.

Liaise with other departments such as administration and finance in obtaining and presenting information and data requested by Director WEP/Project Manager.

Develop the first drafts of the donor reports and draft concept notes with Director WEP/Project Manager.

Organize and coordinate exchange programmes for WEP and partners to attend regional conferences, workshops and trainings.

Review all reports of implementing partners and provide feedback accordingly.

Assist the team in necessary document translations in English, Dari and Pashto.

1. Budget Management


Develop and manage the project budget with the Programme Officer and Project Manager.

Manage payments to partners and contractors, coordinate with grant and finance departments for contract and financial issues of partners with the Programme Officer and Project Manager.

Ensure that regular financial reports (monthly, quarterly and annual) are prepared and submitted to Project Manager and Director WEP.

Ensure a smooth project(s) audits in collaboration with the finance department.


2. Organize Meetings


Organize project meetings to review progress and to discuss future steps.

Organize appropriate meeting rooms and refreshments, contact the attendees and keep a note of any who can't attend. Send any relevant information, including agendas, papers, reports and presentations and attend each meeting to take minutes.

Develop meeting minutes and keep a record of the meetings.

3. Maintain Documents


Maintain Documents which track project progress.

Maintain project documents in an appropriate database or library, and ensure that all documents are accurate and have been accepted by the Project Manager.

4. Identify Problems and Risks


Identify Problems or Risks that could affect the progression of the project and communicate these to the Project Manager and Director WEP, and work to identify potential solutions.

5. Watch Project Schedule (Work plan)


Check regularly that every deadline is met and report any delays as soon as possible to Project Manager and Director WEP.

6. Communication


Maintain good communication with colleagues and implementing partners and checking that everyone understands tasks and is able to complete them on time, and alerting the Project Manager and Director WEP if they endanger the project.

Job Location:

Afghanistan, Kabul

Qualifications:


Education: University degree in social sciences, business or law.

Experience: Minimum 4-5 years of experience in the programme sector. Working experience with international organizations will be preferred.

Job Keywords:

Project Officer
This job is expired