Admin and Finance Officer

  Afghanistan Independent Land Authority
Bachelor's Degree   Afghanistan, Kabul Full Time 1514
Date Posted:May 23, 2017
Reference:003
Closing Date:Jun 5, 2017
Work Type:Full Time
Number of Vacancies:1
Gender:Any
Functional Area:Account/Finance
Nationality:Afghan
Salary Range:Salary is negotiable
Years of Experience:3 Years
Contract Duration:Not specified
Extension Possibility:No
Contract Type:Contractor
Probation Period:3 months
Required Languages:96,90,66

About Afghanistan Independent Land Authority:

 

Arazi’s vision, mission and goals are derived from the task to operationalize the land policy through effective and efficient institutions, committed to address the issues in land management and administration. The principles, problems, and directions outlined in the Land Policy are reflected in ARAZI’s strategy and operational planning. ARAZI is committed to its share in converting policy directions into concrete actions in support of a thriving, equitable and just land sector. Vision statement An independent, effective and efficient public institution that provides transparent land services, contributing to stability and growth ARAZI is Afghanistan’s prime and sole, independent land administration and management body, managing state owned lands, and providing land related services and information to citizens, institutions and investors. It will be a modern institution dedicated to maximizing economic, social and cultural benefits from land for the Afghan people. It will provide services in recognition of Afghanistan’s cultural and socio-economic context. Mission Statement ARAZI defines its mission as: 1. Ensuring that Afghanistan’ land resources are used in support of the country’s economic, social and environmental policies and development goals. 2. Providing efficient and effective land administration and land management services that facilitate access to land for economic and social development. 3. Being a proactive and responsive institution which will significantly ease the process of land administration and land management, for the direct and indirect benefit of key stakeholders as elaborated below: . Increased and easier access to land, involving also tenure security for communities, individuals, and investors . Better allocation of land to promote development in an economically efficient, socio- culturally acceptable and environmentally friendly way . Provide land related information to government, communities, individuals, and investors . Increased revenue generation from land related services through land taxes and leases Organizational Values This chapter sets out the ten core organizational values which build ARAZI’ understanding of how to conduct operations, to take decisions and to execute any land administration and management related activity with the public. ARAZI will ensure each of these ten core values are communicated and understood by their staff and clients and that they form and intrinsic part of operations. Commitment We are committed to service delivery of the highest standard. We are determined to inspire confidence in the Afghan public, our clients and investors through our transparent, streamlined, simplified, reliable and legally assured land administration and management services. Client Orientation We are dedicated to our clients’ satisfaction. We believe in respecting our clients, listening to their suggestions and understanding their expectations. We strive to exceed their expectations in terms of expedient, quality service delivery. Equity We will treat customers, colleagues and other stakeholders equally and with respect. We value diverse opinions as it enables our personnel to achieve their full potential for the benefit of the organization. Integrity & Accountability We act with integrity and accountability. We take responsibility for our actions and results, and follow the highest ethical principles, including honesty and fairness in all aspects of our services. We recognize that corruption poses a significant threat and we will not tolerate any challenge to the integrity of our institution. Cultural Sensitivity We understand the economic, social and cultural diversity of our clients, their different values, needs and practices in relation to land. We will act responsibly, taking this diversity well into consideration. Transparency We operate in a transparent and inclusive style. We believe that the organization is internally strengthened by open dialogue leading to a clear understanding of the services we provide. We will proactively pursue the dissemination of information about policies, laws and regulations and we understand this also as an integral part to fight corruption. Operational excellence We seek to achieve operational excellence for our clients across the entire service value chain, optimizing efficiency and maintaining the appropriate balance between cost and service level. Adaptability We thrive on innovation. To assure long - term sustainability, we follow the principle of adaptability and flexibility to maintain our effectiveness in an ever - changing environment. Privacy We respect privacy and confidentiality. We are dedicated to protection the privacy of our stakeholders and clients in the course of all our operations. Environmental friendliness We promote environmental sustainability. We strive to constantly consider the efficient and environmental friendly use of natural and physical resources, so as to help safeguard the environment for future generations.

Job Summary:

As mentioned below:

Duties & Responsibilities:

The incumbent will undertake the following responsibilities under the direct supervision of the Finance and Admin Director:

Plan, prioritize and implement project activities related to the administrative needs;

Ensure efficient, effective, responsive, transparent and accountable provision of administrative and Financial services to support the implementation of project activities;

Arrange office space and necessary equipment for all staff and ensure that all furniture and equipment are in proper order;

Ensure a clean and healthy environment by ensuring proper maintenance of the office premises;

Ensure production and maintenance of up-to-date and accurate administrative records and reports;

Ensure timely inventory of newly acquired equipment and assets;

Typing letters, reports, minutes of the meeting and other administrative duties and responsibilities;

Coordinates and updates Executive’s diary;

Arranges and co-ordinates meetings, travel and accommodation when needed;

Schedules appointments and minor administrative and business detail(s);

Prepare and manage a record system to keep track of confidential documents;

Coordinates & follows-up on stationary items required by reporting line;

Manage and maintain effective filing system as well as developing a database of activities and events of the supervisors’ office;

Receive visitors and attend to them in a polite and professional manner and follow-up on their administrative requirements;

Supervise the support staff including drivers and guards

Facilitate organizing events such as conferences, workshops, seminars and meetings;

Coordinate travel arrangements for project partners and staffs;

Any other task(s) as assigned by the supervisor;

Job Requirement:


Minimum Bachelor’s degree in Management, Business Administration, Public Administration, Economics, or in any other relevant field;

At least 3 years of proven communications, planning and implementation experience,

Familiarity and understanding of public administration, relevant laws, rules and regulations of Afghanistan is plus;

Demonstrates good oral and written communication skills; Demonstrates openness to change and ability to manage complexities;

Good knowledge and understanding of administration;

Builds strong professional relationships with staff and clients;

Consistently approaches work with energy and a positive, constructive attitude;

Ability to plan own work and manage conflicting priorities;

Good communication (spoken and written) skills, including ability to explain and present Admin related information / requirements and prepare written documents /communications in a clear, concise style;

Good report writing and minutes taking skill

Excellent working knowledge of English , both verbal and written; Fluency both written and verbal in Dari and Pashto;

Good interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;

Good working knowledge of MS Office application (Word, Excel, PowerPoint), email and able to easily navigate internet;

Be able to uphold and respect office ethics and to conduct activities with integrity

Job Location:

Afghanistan, Kabul
This job is expired