Admin and Finance Officer

Bachelor's Degree   Afghanistan, Kandahar Full Time 629
Date Posted:Jan 9, 2021
Reference:Vacancy # 929
Closing Date:Jan 18, 2021
Work Type:Full Time
Number of Vacancies:1
Gender:Any
Functional Area:OPERATIONS
Nationality:Afghan
Salary Range:As per company salary scale
Years of Experience:3 - 5 Years
Contract Duration:Not specified
Extension Possibility:Yes
Contract Type:Fixed-term
Probation Period:3 months
Required Languages:Dari,Pashto,English

About Women for Afghan Women (WAW):

Founded:  

Women for Afghan Women (WAW) is a grassroots civil society organization dedicated to protecting and promoting the rights of disenfranchised Afghan women and girls in Afghanistan and New York. In particular, WAW works to help Afghan women and girls exercise their rights to pursue their individual potential to self-determination, and to representation in all areas of life—political, social, cultural, and economic. WAW relentlessly advocates for women’s rights and challenges the norms that underpin gender-based violence to influence attitudes and bring about change.

Job Summary:

  • Write all forms and letters to government and other offices.
  • Respond to official office emails.
  • Organize meetings as needed by office.
  • Compile and organize information for trainings, meeting agendas and conferences (organizing sound systems, stage etc.)

Duties & Responsibilities:

  • Respect internal organization rules.
  • Safe-keeping of project administrative records (such as contracts, leaves, personal files etc).
  • The admin officer is responsible to manage attendances and leave of the project staff. Report the leave balance of the staff to their head of departments on quarterly basis.
  • Keep updated the personal files of all the staff.
  • Supervision and controlling of the project support staff activities check uniforms of guards.
  • Write all forms and letters to government and other offices.
  • Respond to official office emails.
  • Organize meetings as needed by office.
  • Compile and organize information for trainings, meeting agendas and conferences (organizing sound systems, stage etc.)
  • Organize and draft program reports when needed.
  • Translate
  • Organize all WAW files and staff files.
  • Keep WAW files safe and confidential
  • Attend meetings.
  • Makes sure basic office supplies are in stock, order when necessary: orders to be approved by regional project manager. Keeps file of orders, including items, date of purchase, cost.


Finance Responsibilities:

  • Prepare project financial periodic reports on monthly, quarterly basis under the project.
  • Prepare good, property and personnel reports under the project for UNHCR and WOW sub office Kandahar.
  • Keep tracking of taxes and ensuring taxes payments on time.
  • Manage petty cash and daily tracking of payments.
  • Working closely with operations on payment requests and properly maintain supporting documents for each payment.
  • Assist with Finance manager in WAW Kabul office on preparing hard copy of financial report under the project at the end of the month.
  • Scanning and filling monthly financial reports.
  • Preparing of General Ledger, Cash Book and Bank Ledger in Quick Book Software
  • Preparing of Monthly Bank Reconciliation
  • Preparing and controlling timesheets (attendance sheet), leave requests form for all staff and doing the entire administrative activities.
  • Preparing Vouchers and salary time sheets.
  • Preparing Demand letters, inventory lists, Cashbook and ledgers.
  • Preparing and designing payrolls and all kind of documents for UNHCR
  • Perform other duties as directed by his supervisor including short term assignments to provinces under the project (Kandahar, Urozgan, Zabul, Helmand and Nimroz).


Job Requirement:

  • Bachelor's Degree in Business Administration.
  • At least 3 years of relevant work experience.
  • Good communications, Interpersonal and team work skill.
  • Able to work overtime on weekends or holidays required by the supervisor or program.
  • He/she is required to be adaptable for larger tasks not specified in this framework.
  • Fluent in Dari / Pashto.
  • Knowledge of Computer, especially office programs

Job Location:

Afghanistan, Kandahar

Submission Guideline:

Interested Afghan applicants should submit their CVs along with cover letter indicating their interest and suitability for the position. Please indicate the vacancy number (VA# 929 Admin and Finance Officer) clearly in the cover letter also in the subject line and send to:

Email Add:- hr@womenforafghanwomen.org


Note: Shortlisted Candidates will be ask for Written Test and Interview on rolling basis.


Submission Emails:

hr@womenforafghanwomen.org