|Date Posted:||Jan 17, 2010|
|Closing Date:||Jan 26, 2010|
|Number of Vacancies:||1|
|Salary Range:||29040 - 29040 USD undefinedUSD|
|Years of Experience:||5 Years|
|Contract Duration:||Not specified|
|Contract Type:||Short Term|
|Probation Period:||1 month|
About Norwegian Refugee Council:
â€¢ The Administrative Assistant will be based in the NRCâ€™s ILAC office in Kunduz and will work according to the objectives and goals stated in the project descriptions and in line with NRC policies and NRCâ€™s current Plan of Action and Strategy for the region.
â€¢ The employee shall represent and promote the interests of NRC through the implementation of the projects and through advocacy work on behalf of refugees, returnees and internally displaced persons.
Duties & Responsibilities:
â€¢ Prepare and update two inventory lists (expandable and non-expendable) as well as report to OA on monthly bases.
â€¢ Maintain/keep updated store records and ensure all equipment is working properly and in good condition.
â€¢ Immediate report of lost or damaged equipment to OA and organizing the repair.
â€¢ To ensure project vehicles are maintained including: updating vehicle running costs, fuelling of vehicles on weekly basis, checking vehicle urgent requirements, scheduling repairs and preparing and checking vehicles trip sheet (log book).
â€¢ Dispatch driver on official tasks.
â€¢ Update and maintain generator log sheet and maintenance of generators.
â€¢ Maintain and update human resource filing system in an organized manner.
â€¢ Tracking of over time for support staff and preparing over time sheets.
â€¢ Maintain attendance sheet for all staff as well as for the service contractor trainers, controlled on daily bases.
â€¢ Assisting in the preparing of the staff leave sheet and liaising with the Administrator Officer accordingly in order to update the leave balance sheet.
â€¢ Flight booking for staff whenever trips are scheduled.
â€¢ Liaising with drivers, guards, cook and cleaners to ensure administrative tasks are completed on time and respond to their requests or problems.
â€¢ Perform Administration duties whenever the administration officer is absent.
â€¢ Record and copy financial administration and logistics documents and filing in an organize manner.
â€¢ Distributing of requested supplies for staffs in time of need.
â€¢ Preparing of monthly carpool report of all vehicles at the end of each month.
â€¢ Performing any other duty as assigned by line supervisor.
â€¢ High School diploma graduated from 12th class.
â€¢ At least 3 years previous work experience with International NGOs or UN.
â€¢ Excellent organizational skills (oral and written) and the ability to excel at details, multi-tasking and working under pressure.
â€¢ Must have some experience and skilled in the use of software programs such as MS Word, ACCESS, PowerPoint, and Excel.
â€¢ Fluency in written and spoken English.