Admin Expert for MoMP/Admin and Services Directorate

About Ministry of Mines and Petroleum (MoMP)

Job Summary

Under the Direct Supervision of Admin and Services Director, Admin Expert is responsible for the functions related to the providing feedback on admin efforts, and intellectual resource management affairs, helping and providing feedback on administrational structure reforms and development.

Duties & Responsibilities

1. Develop an action plan based on job description.
2. Admin expert is responsible for all administrative and logistic arrangements of project activities (meetings, workshops etc.)
3. Responsible for petty cash handling and Book keeping.
4. Act as the prime liaison between the authorities and regional office.
5. Making appointment and arranging meetings for regional manager
6. Responsible for office inventory and asset tracking using MoMP standard sheets.
7. Maintain all office administrative and MoMP files and correspondence record keeping system (incoming and outgoing mail)
8. Ensure of Office security, cleanness and office stationary stock.
9. Prepare abstracts of offers and compile data contained in quotations and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible with due consideration to quality, delivery time, prompt payment and other discounts, transportation costs, etc.
10. Assist in making ID cards for staff; maintain staffs leave form process, staff monthly time sheet, and record staff presence and leaves.
11. Support other MoMP staff when required.
12. Co-ordinates with MoMP for general administrative support (e.g. processes requests and inquiries for general services).
13. Assists in and/or carry out other project activities and other tasks as assigned.
14. And any other tasks assigned by the direct manager according law and regulation.

Job Requirements

University degree in Management, Public Administration, Business Administration Economy or any other related subject; Master’s preferable.

Minimum 5 years’ working experience in related field.

The candidate must have excellent analytical and drafting skills, ability to listen, be a team player as well as having management and leadership skills.

Excellent analytical, interpersonal and communication skills

Able to produce reports and other standards documents up to a professional standard Fluency in English (written and spoken), Pashto and Dari, local language proficiency is desirable.

organizational and planning skills

communication skills

information gathering and monitoring skills

problem analysis and problem solving skills

judgment and decision-making ability

initiative

confidentiality

team member

attention to detail and accuracy

adaptability

Submission Guideline

Expressions of interest (including CV and three references in word file) should be sent to the email address below by no later than 25/Jun/ 2017 at 16:00 hrs. Reference MOMP/PSU/Admin Expert must be quoted on all correspondence and the Expression of interest.
Ministry of Mines and Petroleum, Project Support Unit (PSU)
Attention: Mr. Abdul Basheer “Hassam” (Projects HR Coordinator)
Development Projects HR Unit, Second floor, Laboratory Building, Afghanistan Geological Survey (AGS), at Abdul Haq Square.
Cell phone: +93 (0) 795 62 63 20
only shortlisted candidates will be contacted.

Functional Area

Administrative

Countries

Submission Email

recruitment.momp@gmail.com

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