Admin & Finance Assistant

Bachelor's Degree   Herat, Afghanistan Full Time 703
Date Posted:Nov 24, 2019
Reference:768
Closing Date:Dec 3, 2019
Work Type:Full Time
Number of Vacancies:1
Gender:Female
Functional Area:Operation
Nationality:Afghan
Salary Range:As per company salary scale
Years of Experience:2 Years
Contract Duration: Unspecified
Extension Possibility:Yes
Contract Type:Fixed-term
Probation Period:3 months
Required Languages:Dari,Pashto,English

About Women for Afghan Women (WAW):

Founded:  

Women for Afghan Women (WAW) is a grassroots civil society organization dedicated to protecting and promoting the rights of disenfranchised Afghan women and girls in Afghanistan and New York. In particular, WAW works to help Afghan women and girls exercise their rights to pursue their individual potential to self-determination, and to representation in all areas of life—political, social, cultural, and economic. WAW relentlessly advocates for women’s rights and challenges the norms that underpin gender-based violence to influence attitudes and bring about change.

Job Summary:


The Admin & Finance Assistant works under the guidance of the TH Supervisor in coordination with HR & Finance department in HQ and supports the day-to-day operations of the province office of Finance & HR department. 

Skills Required:

Efficiency and organisation

Requires travel to provinces:

No

Skills Description:

 Fluency in local languages and English (Writing, Reading and Speaking)

·        Able to manage and plan the work effectively and meet deadlines

·        Ability to build strong lines of communication with all WAW HQ and provincial staff

·        Excellent organizational, coordination, and communications skills

·        Ability to work in strictly confidential manner

·        Self-motivated with a ‘can do’ attitude and flexible approach to work

·        Ability to work with limited supervision

·        Remains calm, composed & patient even during challenging situations 

Duties & Responsibilities:

HR & Admin:

·        Organize, structure and maintain a decent filing system on administration materials and documents (with necessary confidentiality where required) at provincial level

·        Maintains accurate fuel records and logbooks for generators and vehicles on provincial office and report it to HQ Administration on regular basis.

·        Liaise with governmental, non-governmental organizations at the provincial level

·        Process Purchase Orders for Foods, Facility and Office equipment on regular bases

·        Maintain and arrange Food and Stationary Stock with proper recording system of usage

·        Supervise work of the cook, cleaner, guards & Drivers and provide regular feedback to (office cleaners, guards, drivers etc).

·        Monitors the building and equipment maintenance and take appropriate action

Accordingly

·           Keep control on stationery and food expenses and maintain proper record of stock materials

·           Submission of attendance Report and personnel action report to HQ on monthly basis.

·           Regular Monitoring & Controlling Employees attendance

·           Provides  support  facilitating  interviews/meetings/events  management  of Provincial /Centre Level

·           Schedules Written Test and Interviews when required and send the scanned documents to HQ HR after conducted written test and interview

·           Conduct HR orientation for new employees

·           Assist the TH Supervisor and HQ HR team with coordination of the Annual Performance Management Process; including distribution and collection of documents, scheduling meetings, tracking and reviewing forms as they are received.

·           Responsible for maintaining accurate and complete personnel and recruitment files; updating the files based on the checklist as necessary

·           Assist with HR data management including; coordinating documentation and filing of updates to emergency contact information and leave record

·           Track employee probation periods, advises the PM and HR team of upcoming probation end dates, send the probation evaluation form to the direct line supervisor in advance, so there is plenty of time to take necessary action; ensure probation documentation is returned in a timely manner and fully completed and filed.

·           Ensure documentation for the recruitment file checklist is collected, recorded and filed and a copy is shared with HQ


Finance:

·        Look after WAW bank account and take care of Bank related matters.

·        Reconciling the bank statement with bank book for the appropriate period and time

·        Maintain and update the financial data in designated financial software

·        Work closely with HQ Finance Team for annual budget expenditures

·        Reconcile the account of inventory and stock in co-operation with Kabul management and finance sections.

·        Receive the bills from Logistics section for payment and adjust the advance accordingly.

·        Check all bills received to ensure that they are properly supported by all required documents.

·        Check that expenses recorded under proper codes of account to assist in checking vouchers.

·        Handling petty cash and reimbursement to vendors.

·        Preparing the lists of monthly taxes of supplier taxes and make sure tax payment on due date according to Afghan tax law

·        Check vehicle logbooks regarding POL consumption.

·        Prepare monthly accounts statement.

·        Any other task assigned by the supervisor 

Job Location:

Afghanistan, Herat

Qualifications:

Bachelor Degree in Business Administration (BBA), Economic or any relevant field

·        At least 2 years relevant working experience, working with NGO is preferable

·        Fluency in local languages and English (Writing, Reading and Speaking)

·        Able to manage and plan the work effectively and meet deadlines

·        Ability to build strong lines of communication with all WAW HQ and provincial staff

·        Excellent organizational, coordination, and communications skills

·        Ability to work in strictly confidential manner

·        Self-motivated with a ‘can do’ attitude and flexible approach to work

·        Ability to work with limited supervision

·        Remains calm, composed & patient even during challenging situations 

Job Keywords:

AFA
This job is expired