|Date Posted:||Jul 27, 2010|
|Closing Date:||Aug 10, 2010|
|Number of Vacancies:||1|
|Salary Range:||Salary is negotiableUSD|
|Years of Experience:||5 Years|
|Contract Duration:||Not specified|
|Possibility of Contract Extension:||No|
|Contract Type:||Short Term|
About Mine Action Coordination Center of Afghanistan:
The Mine Action Coordination Centre of Afghanistan (MACCA) supported by the United Nations in partnership with the Department of Mine Clearance coordinates the activities of the Mine Action Programme for Afghanistan (MAPA) including survey, mine clearance, battlefield clearance, mine risk education, and victim assistance activities throughout the country since 1989 and the mine action services reach almost every corner of the country.
The Admin/Finance Associate, under the direct supervision of the Area Manager, with technical supervision of the Chief of Admin, Finance and Logistics is responsible to carry out the day-to-day activities of administrative, finance, logistics and Human Resources at the AMAC offices:
Duties & Responsibilities:
â€¢ Prepare notes verbal and travel permits in cooperation with other officials.
â€¢ Assist the Area Manager in performing duties with project personnel, local authorities and other UN agencies in the region regarding personnel, equipment, administrative and logistic matters and others as applicable.
â€¢ Make hotel and transport bookings for MACCA personnel.
â€¢ Prepare local travel authorizations for the staff and forward to MACCA for approval.
â€¢ Prepare road/air missions and getting clearance from UNDSS office.
â€¢ Draft routine correspondence; maintain administrative instructions and other related documents.
â€¢ Maintain the regional office filing system including registration of all incoming/outgoing correspondence in database.
â€¢ Prepare briefings and presentations to MACCA visitors and staff members whenever required in different sectors.
â€¢ Prepare and dispatch of office documents (pouch) to MACCA and other locations.
â€¢ Provides advice and guidance to staff with respect to administrative procedures, process and practices, liaising with central administrative services as necessary.
â€¢ Responsible for office equipment and office premises in case of damages and loss.
â€¢ Maintain log records of vehicles and generators.
â€¢ Maintain the Regional Office inventory; receives and issues equipment receipts from headquarters.
â€¢ Supervise the Logistics Clerk.
â€¢ In close collaboration with the Area Manager, prepare Leave Plans for all the staff and send a copy to HR, Kabul on quarterly basis.
â€¢ Ensure that leave requests as well as travel requests agree with the above.
â€¢ Prepare and maintain daily attendance sheets in respect of all Service Contract, Fixed-Term and International staff assigned to the region and send it to HR, Kabul, along with all attachments.
â€¢ Maintain and update personal files of all AMAC staff.
â€¢ Coordinate national ICAs on Vanbreda issues.
â€¢ Prepare and forward to HR, Kabul Personal Appraisal (PAR) forms of all AMAC staff.
â€¢ Coordinate with HR, Kabul and assist the Area Manager with recruitment of supporting staff.
â€¢ Prepare and submit quarterly Procurement Plan budget estimates.
â€¢ Prepare and submit monthly cash forecast in AFG and USD currencies for replenishment of funds in respect of Operations and QMIT funds.
â€¢ Maintain separate project budget and expenditure in respect of Operations and QMIT teams.
â€¢ Process all financial transactions including vendor payment vouchers and receipt vouchers in line with accurate budget lines.
â€¢ Ensure that all financial transactions are conducted in strict conformity with UNOPS rules and regulations.
â€¢ Implement required actions suggested in MACCA observation report on financial reconciliation and ensure minimization of errors.
â€¢ Prepare monthly accounting and reconciliation reports and timely submission of vouchers with complete supporting documents to MACCA HQ.
â€¢ As a Petty Cash Holder, manage petty cash payments and accounts.
â€¢ Conduct unannounced cash count of petty cash account on weekly basis and submit report to MACCA HQ for verification.
â€¢ Prepare monthly performance metrics of budget and expenditure.
â€¢ Bachelorâ€™s degree or equivalent with 5 years experience; Or Secondary Diploma with 8 years of relevant experience.
â€¢ Experience with the United Nations is an asset.
â€¢ Able to work under pressure, with minimum supervision, and irregular hours.
â€¢ Knowledge of computers programmes (Microsoft Office)
â€¢ Capable of working in a multi-national/cultural environment
â€¢ Fluent in spoken and written English; Dari and Pashto.