Admin & Finance Officer

Job Summary:

Duties and Responsibilities:
The Admin & Finance Officer will work under the direct supervision of Nangarhar Provincial Manager and will constantly liaise and report to Financial Controller in Kabul for the successful implementation of CARD-F interventions in Nangarhar province and Provide full secretarial, clerical and administrative services and support to a team of managers and staff within CARD-F in Nangarhar.
Detailed responsibilities of the Admin & Finance Officer are as following:

Skills Required:

Requires travel to provinces:

Skills Description:

Skills:

Fluency in English, Pashto and Dari: expected to work independently using the language required, to prepare a variety of written communications (correspondence, reports, working papers, etc.), and to participate actively in meetings and in work related discussions.

Ability to use computers and have working knowledge of MS Office, Spread Sheet or Excel, and other software

Dynamic person with strong initiative

Professional attitude, integrity and project focused.

Team player with decision-making ability.

Maintain excellent working relationships with all staff.

The candidate shall be willing to travel to target districts of Nangarhar under CARD-F Projects

Note: Only applicants who meet these requirements will be considered.

Duties & Responsibilities:

Devise and implement secretarial, clerical and administrative routines so that managers and staff are able to produce reports, programs and other outputs efficiently and effectively;

Responsible for the preparation of all financial reports including: general ledger, budget performance/monitoring, payroll, inventory, and fixed asset register;

Support the Provincial office in managing CARD-F administrative and other functions, including HR, procurement and office administration etc;

Develop and maintain databases, filing systems and libraries so that information, reports, studies, assessments and other documents from the Districts, Provinces and other Ministries, agencies and donors can be stored, archived, interrogated and retrieved as they are needed;

Ensure that all business processes by CARD-F are backed-up by required supporting documents and appropriate financial monitoring systems for all payments, including contract payments, sub-contract payments, award and amendment of contracts etc;

Do monthly reconciliations with HQ Office;

Prepare monthly financial statements, quarterly financial management reports and annual financial statements;

Support the production, formatting, editing, printing and distribution of project documents;

Maintain, monitor and replenish office supplies, goods and services (including cleaning, and security) and record and report on capital expenditures in accordance with Government of Afghanistan and DFID procurement guidelines and regulations;

Create clerical routines and retrieval systems which allow for the effective administration of all incoming and outgoing hard copy correspondence;

Maintain the diaries of designated personnel, and arrange meetings, rooms, and accommodation and travel arrangements where appropriate;

Maintain a log of project and program records and activities so that progress against plans can be monitored and assessed;

Uphold, protect and promote CARD-F’s core values, operating standards, protocols and HR policies and procedures so that customers, clients, suppliers, partners and employees respect and enjoy working with the facility;

Undertake any additional tasks and responsibilities that may be assigned by the Provincial Manager or Financial Controller;