Admin & Finance Officer

Job Summary:

The Admin Finance Officer is middle level personnel responsible for maintaining accounts and cash of day to day transactions of company, including preparation of payroll, taxation, personnel administration and managing the office operations, procurement of office equipment’s and consumables. She will work in close supervision of PROLINK core staffs and communicate with peers’ members in consortium partners to improve the financial and administrative effectiveness and efficiency to achieve the program target. More specifically she will be responsible for the following tasks. She will also be responsible of preparing monthly, quarterly and yearly financial reporters.

Duties & Responsibilities:

 Maintain office account, preparation of payment/ receipt vouchers
 Check all the invoices and get necessary approval
 Updating the accounts regularly
 Monthly reconciliation of bank balance and projects
 Preparation of payroll and voucher, personal expenses and advances if any considering Prolink chart of account
 Maintain Personal account in proper order
 Check invoices and make sure they are correctly validated and codified.
 Cash cheques from bank and justify it each month
 At the end of each months, provide and justify all the expenses of the months.
 Month after month collect all the data, related to the structure cost in order to improve the management of these expenses and to have a better forecast.
 Maintain and data entry in Account software (QuickBooks).
 Maintain customers’ accounts and keep update on issuing invoices and receipt of fees
 Support on preparation of budget and periodic financial statements and report
 Dealing communicating with financial related issues with the project partners and stakeholders
 Timely deposits of all relevant type of tax and submission to the Inland Revenue Office in prescribed form and formats
 Prepare monthly, Milestone, quarterly and yearly financial reports.
 Undertake the management of all administrative correspondence with funders.
 Answer phone calls, direct calls to the appropriate member of staff and take messages
 Deal with incoming & outgoing mail
 Organize & book venues for various meetings and events
 Maintain and update computerized & manual filing systems
 To support BoD and SMT including administrative aspects of Board meetings and submitting returns to relevant bodies
 Undertake any other reasonable duties as deemed appropriate and relevant tasks.

Job Requirement:

 Minimum Bachelors in accounting/BBA finance or relevant and at least 2 years of experience in finance/admin management in profit/non-profit organizations.
 Updated knowledge of policies and key issues in administration, finance/accounting like; income tax, corporate accounting system and others
 Experience working with private companies financial policies...etc.
 Good knowledge of accounts and finance, good knowledge of financial and taxation rules and regulation
 Understanding of fund flow management, financial control and reporting
 Good knowledge of accounting standard (IFRS)
 Good knowledge of Administrative and management skills
 Knowledge of working with development agencies
 Knowledge of corporate accounting management
 Experience of managing different events
 Good verbal and communication skill in English, Dari and Pashtu
 Good command in computer applications with software based accounting
 Proven ability to priorities multiple tasks and achieve result on time

Job Location: