Admin/HR Assistant

About National Procurement Authority

Job Summary

The Admin/HR assistant will be doing the following tasks.

Duties & Responsibilities

1. The Admin/HR assistant assists the Admin/Finance officer in day-to-day administrative duties.
2. Assists in organizing the training courses both at central and provincial levels.
3. Issuance and follow up on the official correspondences with the relevant ministries and other departments.
4. Preparation of the trainees’ certificates.
5. Assists with the staffing process as required by the component and maintains proper records of each process.
6. Reporting on Examinations and Evaluations to the admin officer/ training coordinator.
7. Maintaining training records of each trainer.
8. Attendance sheet coordination with the trainers and other staff.
9. Ensures that the classrooms are fully equipped and ready for the trainings.
10. Be able to travel to provinces as required by the component.
11. Be totally informed of the PCBC administrative affairs including HR, Finance and Logistics.
12. Reports to the admin officer of his daily activities.
13. Cooperates with relevant admin/ training staff in terms of admin/ training affairs.
14. Provide clerical and administrative support to Human Resources executives
15. Compile and update employee records (hard and soft copies)
16. Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
17. Deal with employee requests regarding human resources issues, rules, and regulations
18. Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc)
19. Conduct initial orientation to newly hired employees
20. Any other tasks as assigned by the admin officer and training coordinator.

Job Requirements

I. Education
Bachelor's Degree in Administration, Management, Business, Social Sciences or any other related fields with 2 years of experience or Baccalaureate Degree with 4 Years of Experience.

II. Work Experience
Must have 2-4 year of experience in Human Resources Management, Administrative and Management with government organizations or NGOs.

III. Language Requirement
Must be proficient in writing, reading and speaking in English. Must also have strong communication, reading and writing skills in one of the national languages (Dari or Pashto).
IV. Key Competencies
- Must have strong experience in computer programs (Word, Excel, Power Point), internet and email skills.
- Provide necessary support to the Project Director and Project staff with complete administrative services.
- Ability to set Priorities.

Submission Guideline

Interested individuals are requested to send their updated CVs and application to e-mail mentioning the vacancy title and number in Subject line (Admin/HR Assistant NPA/AF/C-139)
Only short listed candidates who meet the above criterion will be contacted for written test/ Interview.
Note: CVs not mentioning the vacancy title and Number in subject line will not be considered.

Functional Area

Administrative

Countries

Submission Email

hr.npa11@gmail.com

Apply Now