|Date Posted:||Feb 9, 2011|
|Closing Date:||Feb 16, 2011|
|Number of Vacancies:||1|
|Salary Range:||As per NTA salary scale policyUSD|
|Years of Experience:||Fresh|
|Contract Duration:||Not specified|
|Possibility of Contract Extension:||No|
|Probation Period:||1 month|
Assist MC management in PLK and facilitating the smooth flowing of routine, administrative work of the Mercy Corps office and program support operations;
Must have a clear understanding on all MC policies and program needs; must be able to help facilitate trainings to all support staff to ensure the smooth, uninterrupted implementation of all MC programs;
Duties & Responsibilities:
â€¢ Assist MC management in PLK and facilitating the smooth flowing of routine, administrative work of the Mercy Corps office and program support operations;
â€¢ Must have a clear understanding on all MC policies and program needs; must be able to help facilitate trainings to all support staff to ensure the smooth, uninterrupted implementation of all MC programs;
â€¢ Assist management in facilitating the adherence to Mercy Corps administrative, HR and logistics procedures and staff policies by support staff. Provide training and guidance to support staff, as needed;
Other Specific Duties Include:
â€¢ Responsible for the smooth running of the following office functions: Reception of visitors, photocopies and mail services, translation services,
â€¢ Prepare duty roster for the chowkidars, cooks and guards; day to day supervision of property management including guards, cook and cleaners and office maintenance. Ensure the office and compound are clean and maintained at a routine schedule;
â€¢ Maintain and monitor attendance book; alert supervisors to poor attendance records of relevant staff;
â€¢ Responsible for maintaining supply of all admin documents and making them available for all MC PLK staff; Assist Admin/HR Officer in maintaining a central filing system.
â€¢ Responsible for maintaining all administrative notice boards â€“ keeping them updated, clean and neat in appearance;
â€¢ Translation of any program or office documentation, as required;
â€¢ Responsible for maintaining contact sheet for MC PLKâ€“ ensuring all contact details are updated and distributed to MC staff and other MC offices;
â€¢ Responsible for facilitating visas and other legal documentation for Mercy Corps staff;
â€¢ Assist Admin/HR Officer for maintaining personnel files for all Mercy Corps PLK staff and ensuring leave records of all staff are properly maintained and updated;
â€¢ Responsible for preparing ID cards for all staff; ID cards are worn by all MC staff when on official business or on MC property;
â€¢ Assist in the collection of monthly timesheets and processing of payroll along with Finance and Admin/HR Officer;
â€¢ Assist Administrative/HR Officer in processing payments for all service contractors;
â€¢ Assist Finance Department in making cash payments to contractors in the field and maintaining payment sheet â€“ as instructed by the Admin/HR Officer;
â€¢ Assist, as required, with coordination of administrative duties in other Mercy Corps Afghanistan, Tajikistan and Pakistan offices.
â€¢ Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission in Afghanistan.
Other tasks assigned by the supervisor.
ï‚§ Must have a High School degree, Minimum 1years experience with office administration. Computer skills are required. Must be an independent thinker and have strong organizational skills; demonstrated experience scheduling and managing staff from multiple departments.
ï‚§ Fluency in English, Dari and Pashto (written and spoken) required