Admin/HR Officer

  ACTED
  Afghanistan Unspecified 1211
Date Posted:Aug 2, 2010
Reference:0
Closing Date:Aug 7, 2010
Work Type:Unspecified
Number of Vacancies:1
Gender:Male
Functional Area:Administrative
Nationality:Afghan
Salary Range:As per NTA salary scale policy
Years of Experience:50 Years
Contract Duration:Not specified
Possibility of Contract Extension:No
Contract Type:Short Term
Probation Period:Unspecified
Required Languages:

About ACTED:

Founded:  

ACTED, the Agency for Technical Co-operation and Development is an NGO registered in France with global operations in Central Asia, Europe, Latin America, South Asia, Middle East and Africa. ACTED has been active in Afghanistan since 1993, and is one of the largest NGOs in the country, capitalizing on a continued 15-years presence in Afghanistan throughout successive regimes and on established operations throughout Central Asia. ACTED operates mainly in the North, Northeastern and Central areas of Afghanistan. Originally focused on humanitarian relief, ACTED Afghanistan is now working through an integrated development approach. Although still responsive to natural and humanitarian crisis, including support to flood and drought affected populations as well as sustainable reintegration for returnees, ACTED Afghanistan main area of intervention is now the promotion of community-driven rural development. Within this framework, ACTED Afghanistan is the largest NGO facilitating partner of the National Solidarity Programme, working in 1,721 communities spread over five provinces in the North. Its present operations reach about 7,8% of the Afghan rural population.

Job Summary:

The provincial Admin-HR officer is responsible for following activities under close consideration of their line manager;

Administration:

• Preparing the premise follow up on a monthly bases
• Following preparation of the premises in close collaboration of logistic department
• Updating all rented house contract and sending the original copies to capital.
• Preparing invoices for advances and monthly payment of rents to finance for owners
• Preparing the agreements with government and people.
• Register all the In and Out letters in ACTED office and follow with relevant department
• Follow up of all liaison activities with other agencies and offices
• Arrange meetings with authorities and expatriates
• Managing of administrative jobs in base and sub-bases level

Human Resources:

• Preparing monthly national staff TITANIC and sending on 25th of each month to Capital.
• Make sure the right recruitment of employees and reflecting dismissal and hiring plan in TITANIC.
• Managing and controlling employee’s attendance sheet+ mission, vacation and sick leaves.
• Preparing and registering ID card for all employees
• Preparing and updating local staff contracts and other Human Resources forms.
• Sending Job Update form on a bi-weekly basis to Capital as well as the short-listing of each interview prior to meet the candidates on interview.
• To apply the ACTED rule and regulation in office and sub offices.
• Preparing monthly Staff list, NSP Staff Picture, Vacation Follow Up and Sick Leave Follow Up
• Solving daily problem of staff in departments
• Managing of the files and updating of personnel files.
• Other duties requested by line manager

Duties & Responsibilities:

The provincial Admin-HR officer is responsible for following activities under close consideration of their line manager;

Administration:

• Preparing the premise follow up on a monthly bases
• Following preparation of the premises in close collaboration of logistic department
• Updating all rented house contract and sending the original copies to capital.
• Preparing invoices for advances and monthly payment of rents to finance for owners
• Preparing the agreements with government and people.
• Register all the In and Out letters in ACTED office and follow with relevant department
• Follow up of all liaison activities with other agencies and offices
• Arrange meetings with authorities and expatriates
• Managing of administrative jobs in base and sub-bases level

Human Resources:

• Preparing monthly national staff TITANIC and sending on 25th of each month to Capital.
• Make sure the right recruitment of employees and reflecting dismissal and hiring plan in TITANIC.
• Managing and controlling employee’s attendance sheet+ mission, vacation and sick leaves.
• Preparing and registering ID card for all employees
• Preparing and updating local staff contracts and other Human Resources forms.
• Sending Job Update form on a bi-weekly basis to Capital as well as the short-listing of each interview prior to meet the candidates on interview.
• To apply the ACTED rule and regulation in office and sub offices.
• Preparing monthly Staff list, NSP Staff Picture, Vacation Follow Up and Sick Leave Follow Up
• Solving daily problem of staff in departments
• Managing of the files and updating of personnel files.
• Other duties requested by line manager

Job Requirement:

• High school education with good achievement record
• Min 2 yrs experience of working in Human Resources
• Fluent in Dari
• Excellent oral and written English
• Ability to translate where necessary
Management and training
• Past experience of training staff
• Personnel management experience
• Willing to be flexible as the job description and responsibilities may change
Communication skills
• Able to clearly communicate information

Job Location:

Afghanistan
This job is expired