Admin/HR Officer

About ACTED

Job Summary

• Preparing the premise follow up on a monthly bases
• Following preparation of the premises in close collaboration of logistic department
• Updating all rented house contract and sending the original copies to capital.

• Preparing invoices for advances and monthly payment of rents to finance for owners
• Preparing the agreements with government and people.

Duties & Responsibilities

The provincial Admin-HR officer is responsible for following activities under close consideration of their line manager;

Administration:



• Preparing the premise follow up on a monthly bases
• Following preparation of the premises in close collaboration of logistic department
• Updating all rented house contract and sending the original copies to capital.

• Preparing invoices for advances and monthly payment of rents to finance for owners
• Preparing the agreements with government and people.
• Register all the In and Out letters in ACTED office and follow with relevant department
• Follow up of all liaison activities with other agencies and offices
• Arrange meetings with authorities and expatriates
• Managing of administrative jobs in base and sub-bases level

Human Resources:

• Preparing monthly national staff TITANIC and sending on 25th of each month to Capital.
• Make sure the right recruitment of employees and reflecting dismissal and hiring plan in TITANIC.
• Managing and controlling employee’s attendance sheet+ mission, vacation and sick leaves.
• Preparing and registering ID card for all employees
• Preparing and updating local staff contracts and other Human Resources forms.
• Sending Job Update form on a bi-weekly basis to Capital as well as the short-listing of each interview prior to meet the candidates on interview.
• To apply the ACTED rule and regulation in office and sub offices.
• Preparing monthly Staff list, NSP Staff Picture, Vacation Follow Up and Sick Leave Follow Up
• Solving daily problem of staff in departments
• Managing of the files and updating of personnel files.
• Other duties requested by line manager

Job Requirements

Preference will be given to those who will have most of the following qualifications;




1. Graduated from University or degree in business Administration
2. Preferably at least two years of experience, Good command of
Advanced Computer Knowledge in Office Management
• Fluent in Pashto and Dari
Minimum of 3 years experience in HR field within a complex work environment
• Ideally Diplomas, Bachelors or Masters in HRM or equivalent

written and spoken English, Dari, and Pashto.

4. Excellent written and oral communication skills in English, Dari
5. Being assertive, ability to understand the words and the spirit of law, tactfulness, and enthusiasm to work

Submission Guideline

Applicants meeting the above qualifications are requested to submit their Application forms (available at the reception of all ACTED offices) along with a copy of CV and photocopy of their certificates and diplomas to the following address.

Please send your application cover letter stating how you fit into this position based on the above selection criteria along with your latest resume to the following address.



ACTED, HN 93, street 397 Dist 4 zone 1
Kabul , Afghanistan

You can also send your application and CV by email to kabul.jobs@acted.org
Cell Phone #: 0700282539

Functional Area

Administrative

Countries

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