Admin/HR Officer

Job Summary:

Admin/HR Officer will deal with all administrative and Human Resource tasks.

Skills Required:

Provinces to travel:

Skills Description:

Duties & Responsibilities:

Administrative Responsibilities:

 Facilitating the workshop, meeting and programs conducted at the institute by arranging the stationary, refreshment and others for the program.
 Prepare, maintain and observe staff attendance register;
 Assist all staff in HR/ Admin Policies of AIBF;
 Maintain the Leave, inventory and other HR/ Administrative documents;
 Supervising the Cleaners in their duties and responsibilities;
 Supervising the Security Guards to maintain the high level security inside and outside the AIBF campus;
 Maintaining an updated Asset register and inventory list and producing timely report;
 Report to the deputy director on all HR and Administration related activities of the AIBF;



HR Responsibilities:

 Maintain the HR filing system of the office;
 working closely with departments, increasingly in a consultancy role, assisting line managers to understand and implement policies and procedures;
 promoting equality and diversity as part of the culture of the organization; liaising with a wide range of people involved in policy areas such as staff performance, and health and safety;
 recruiting staff - this includes developing job descriptions and person specifications, preparing advertisements, checking application forms, shortlisting, interviewing and selecting candidates;
 developing and implementing policies on issues such as working conditions, performance management, equal opportunities, disciplinary procedures and absence management;
 advising on pay and other remuneration issues, including promotion and benefits;
 undertaking regular salary reviews;
 administering payroll and maintaining employee records;
 interpreting and advising on employment legislation;
 dealing with grievances and implementing disciplinary procedures;
 developing HR planning strategies with line managers, which consider immediate and long-term staff requirements in terms of numbers and skill levels;
 planning, and sometimes delivering, training, including inductions for new staff;
 Analyzing training needs in conjunction with departmental managers.