Admin Officer

  OXUS Afghanistan
  Afghanistan Unspecified 420
Date Posted:Aug 22, 2010
Reference:MF 001- Admin Officer
Closing Date:Aug 30, 2010
Work Type:Unspecified
Number of Vacancies:1
Functional Area:Human Resources
Salary Range:Salary is negotiable
Years of Experience:2 Years
Contract Duration:Not specified
Possibility of Contract Extension:Yes
Contract Type:Permanent
Probation Period:1 month
Required Languages:

About OXUS Afghanistan:


OXUS Afghanistan started Operation in 2005 under support of ACTED, a development and relief NGO, which is operating in twenty five Countries of the world, and Microfinance Investment Support Facility for Afghanistan (MISFA). Currently, OXUS Afghanistan has a portfolio of over AFN 816 million with an outreach of about 22,000 customers managed through 19 Branches, 10 provinces. OXUS Afghanistan is a part of OXUS Group, a global network of Microfinance Institutions created by ACTED, a leading international NGO operating in 25 countries. OXUS Afghanistan was created with funding from the Microfinance Investment Support Facility for Afghanistan (MISFA), a Government Apex agency set up by international donors in 2003 in order to develop and support the microfinance sector in Afghanistan. OXUS Afghanistan Provides conventional and Islamic financing. OXUS -Afghanistan has individual and group lending which helps Afghan people have access to finance. OXUS-Afghanistan provides financing for youth and women as women improvement process and support them for better access to finance.

Job Summary:

Based in the Mazar-e-sharif Branch. she will be reporting to the Branch Manager and Human Resources Department.

Duties & Responsibilities:

a)Analyse resumes and cover letters and short-lists applications when requested;
b)Initiate interviews and conducts them with the management and the relevant technical staff;
c)Assess the candidate’s performance and gives his opinion on the person to be recruited;

2)Human Resources Management:
a)Control the monthly vacations, sick leaves, and special event leaves, etc;
b)Control the monthly Titanic (Payroll) reports, leave balances and food allowances;
c)Create and update all data concerning national staff in the HR Management software;

3)Administrative follow-up:
a)Supervise the maintenance of the HR filing system;
b)Perform other administrative duties when requested;
c)Perform translations from English to Dari and Dari to English;
d)Provide assistance to office management operation;
e)Booking and preparing meeting rooms and arranging appointment;
f)Filing documents appropriately;
g)Ensuring travel arrangements are booked accurately and in good time;
h)Maintaining and updating of directories;
i)Centralizes all legal contracts regarding premises or car rentals;
j)Performs other administrative duties when requested;

3)IT management:
a)Install and maintain the loan tracking software and the financial software used in the company;
b)Ensure that the security of the branch’s data is protected through weekly and monthly backups of all loan tracking and financial software information;
c)Ensure that OXUS IT Policy is implemented in the branch;
d)Maintain the network and E-mail connections;
e)Take the responsibility of all IT setups in the branch;

4)Manage the loan tracking software
a)Follow up the use of the software; make sure users enter data on a daily basis.

a)Purchase and provide all office needed materials;
b)Administrative follow up of items to be purchased by direct link with requester and Finance Dept;
c)Make sure specifications of the items in request forms are clear;
d)Make sure the budget line and the funding line attached with each item is correct and still funded;
e)Get 3 quotations from the market respecting the specifications of the request and purchase procedure, and chose the best offer according to price and quality;
f)Fill in the request for quotation and attach the 3 quotations to the purchase form;
g)Receive the order form and make sure order is copied and given an order number;
h)The purchase manager is responsible for the all follow up of its purchases, from the order form to the delivery of the item he purchases;
i)Manage the procurement for the branch;
j)Prepare Fuel Contracts with suppliers;
k)Give fuel slips when needed;
l)Manage and control booking of cars;
m)Fixed assets registration;

Job Requirement:

a)University Degree (any country) in Business, Management, BIT;
b)Minimum two (2) years working experience,
c)Strong computer skills including Word, Excel;
d)Excellent communication and writing skills;
e)Strong organizational and interpersonal skills;
f)Able to work independently and in a group, willing to take initiative, and energetic;
g)Fluent in English and Dari

Job Location:

This job is expired