Admin Officer

  ( Ministry of Agriculture) AAIP Project
Bachelor's Degree   Afghanistan, Kabul Full Time 2563
Date Posted:May 28, 2017
Reference:Reference: 13/MAIL/SGR
Closing Date:Jun 9, 2017
Work Type:Full Time
Number of Vacancies:1
Functional Area:Administrative
Salary Range:As per NTA salary scale policy
Years of Experience:3 Years
Contract Duration:Not specified
Extension Possibility:No
Contract Type:Short Term
Probation Period:3 months
Required Languages:96,90,66

About ( Ministry of Agriculture) AAIP Project:


Building on the Agriculture Master Plan, the Government of the Islamic Republic of Afghanistan (GoA), in collaboration with its development partners, has defined a number of appropriate priorities for agricultural investments and policies under the National Agricultural Development Framework (NADF). In order to increase farmers' incomes and improve the food security situation, the GoA is giving foremost attention to strengthening of the agricultural production base. In this respect the government has asked the World Bank for assistance in strengthening agricultural input supply systems. Specifically, the GoA has requested the World Bank for assistance in the implementation of the Afghanistan Agriculture Inputs Project (AAIP) that will consist of the following four components: (i) Improve seed production and certification; (ii) Establish infrastructure and policies regarding quality control and safe use of fertilizers and agrochemicals; (iii) Improve input delivery systems; and (iv) Establish efficient project management, implementation and coordination mechanisms. The development objective of AAIP project is strengthened institutional capacity for safety and reliability of agricultural inputs and sustainable production of certified wheat seed. The implementation phase of the project is expected to start around mid 2013. Under its Seed Component, the project assists the Agricultural Research Institute of Afghanistan (ARIA) with their mandates of variety selection, maintenance breeding and production of Breeder’s Seed, the Improved Seed Enterprise (ISE) with their mandate to produce Foundation and Registered Seed, and the Afghan National Seed Organization (ANSOR) and its member Private Seed Enterprises (PSEs) with their mandate to produce and market Certified Seed. (NB Seed Certification is supported by another project, funded by the EU) Moreover the project will support the Ministry of Agriculture, Irrigation and Livestock (MAIL) with the overall coordination of the seed sector. Support provided by the project consists of hardware (equipment, constructions, etc.) and software (capacity building, organization, legislation, technical support, etc.). In order to coordinate the activities and provide the support mentioned, the project‘s Management Unit (PMU), apart from administrative and other technical units, contains a seed team consisting of a National Seed Program Coordinator and two National Seed Officers. It also provides short and long term national and international consultants and staff to the implementing partner organizations.

Job Summary:

The Admin Officer will be responsibility for the SGR project administration and logistics management to supervise and coordinate all admin and logistical services being provided to the project offices. He/she will also assist the PMU with operation and project implementation.

Duties & Responsibilities:

Contribute to the development and implementation of Administration policies and procedures.

Plan, prioritize and implement SGR project activities related to administrative needs.

Manage and lead the team of administration such as drivers, guards and cleaners through regular monitoring and feedback process, and support them in all aspect of Administration.

Check and control vehicle logbooks, fuels and prepare fuel requests as and when needed.

Prepare purchase request form for purchase of goods etc. if needed

Receive, distribute and file all incoming and outgoing letters, request, e-mail and other official documents of SGR project.

Ensure that regular cleaning and maintenance of office facility is done by the projects support staff as well as manage safety and security at the office.

Arrange office space necessary equipment’s for all staff and ensure that all furniture and equipment’s are in proper order including IT equipment’s and internet infrastructure.

Help in obtaining visa, work permits for both local and international of the SGR project staff.

Arrange flights, lodging, meals, and transportation for office employees.

Regular communication and liaison with the Finance, Procurement and other SGR project relevant department in MAIL.

Responsible for day to day coordination of program, correspondence, information sharing, filing and ensuring that appropriate follow up actions are taken on all correspondence of SGR project.

Ensure that records of vehicle licensing and insurance are maintained to facilitate the necessary renewal of same on time, including coordinating the management of SGR vehicle.

Supervise the office stationary store and/or order and distribute stationery supplies.

Establish proper/updated SGR project inventory record of equipment’s and furniture.

Keep filing system up to date and accessible for the department.

Ensure proper documentation of assets/equipment’s being issued to or returned by SGR project staff.

Prepare monthly, quarterly and annual report of admin unit activities (transportation, fuel consumption, purchasing etc. to SGR project director.

Any other tasks as assigned by the SGR project director.

Job Requirement:

The Admin Officer must have the following basic qualification and working experience:

Bachelor Degree in Business Administration/ Public administration/ Economics/ Agricultural Economics or other related discipline.

Minimum 3 years of work experience in the field of administrative/ management or other related field.

Being fluent in English language; and should have good command on both national languages (Dari and Pashto).

Able to operate MS office computer programs (Windows, Word, Excel and Email).

Experience on World Bank or similar projects preferable.

Excellent verbal and written communication and presentation skills in English, Dari and Pashto

Ability to take initiative and think strategically

Committed and ability to work for long hours if required

Maintain good working relationship with his/her colleagues and other departments.

Experience with World Bank project is an advantage.

Ability to work under pressure and work extra hours when required.

Job Location:

Afghanistan, Kabul
This job is expired