Admin Officer

Bachelor's Degree   Kunduz, Afghanistan Full Time 868
Date Posted:May 15, 2019
Reference:19-116
Closing Date:May 22, 2019
Work Type:Full Time
Number of Vacancies:1
Gender:Any
Functional Area:Administrative
Nationality:Afghan
Salary Range:As per company salary scale
Years of Experience:3 Years
Contract Duration: Unspecified
Extension Possibility:Yes
Contract Type:Fixed-term
Probation Period:3 months
Required Languages:Dari,Pashto,English

About Save the Children:

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard. 

We are working towards three breakthroughs in how the world treats children by 2030:

•            No child dies from preventable causes before their 5th birthday

•            All children learn from a quality basic education and that,

•            Violence against children is no longer tolerated

We know that great people make a great organization and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

SCI - Afghanistan

 Save the Children has worked in Afghanistan since 1976. Our way of working close to people and on their own terms has enabled us to deliver lasting change to tens of thousands of children in the country. The UN Convention of the Rights of the Child is the basis of our work.

We are helping children get a better education, we make it possible for more boys and girls to attend school, we help children protect themselves and influence their own conditions. We work with families, communities and health workers in homes, clinics and hospitals to promote basic health in order to save lives of children and mothers

Job Summary:

ROLE PURPOSE: The Admin Officer based in Kunduz is in general responsible for overall the Administration related tasks in order to provide on time and productive support to the program and operations team and ensure the office setup is done on timely manner in Kunduz Office, also the post holder is responsible for flight arrangements, booking accommodation, providing airport pickup and drop as well as liaising with government relevant departments in order to build strong relationship between SCI and key government stakeholders he/she will work under the direct supervision of Provincial Manager.

Skills Required:

Administrative

Requires travel to provinces:

No

Skills Description:

Essential

§ Demonstrable experience of managing Admin activities.

§ Experience in management of staff.

§ Fluent in English.

Excellent team-working skills & flexibility under pressure and in response to changing needs.

Duties & Responsibilities:

KEY AREAS OF ACCOUNTABILITY:

1.    Ensuring office is well managed and clean (Staff has enough resources for quality work, clean and office supply is available at every time).

2.    Keeping the stock updated in terms of having enough stationary, Office Supplies, ensuring office Maintenance is done based on the need.

3.    Ensuring that all payments related to property lease and electricity/water bills are done in coordination with finance officer and lease agreements are updated.

4.    Laisse with government related departments and keep record of in/out files, make sure the letters are submitted to the relevant department on time.

5.    Flights and accommodation booking is done as per the requests comes from the department and airport pickup/drop in close coordination with fleet department and CO Admin.

6.    Ensuring the meeting room is well managed and meetings minutes are always taken and recorded in files.

7.    Regular supervision of cook and cleaners in order to provide clean and safe food and other facilities for office staff.

8.    Provide support to HR during the recruitment process and Finance at the time of need and load of work.

9.    Update the office signboards and keep record of office files.

10. Raise purchase requests for office supplies, stationeries and other needed items related to admin.

11. Coordinate and communicate with program and operations staff for better control of staff attendance sheet and ensure staff are following up the standard SCI official timing.

12. Assist provincial manager for preparation of meeting agenda and other important tasks.

13. Any Other tasks given by line manager



§ Child Safeguarding

§ Support the project/operations staff so that they comply with all relevant Save the Children policies and procedures regarding child protection and child safeguarding, for the maximum protection of children.

BEHAVIOURS (Values in Practice)

Accountability:

§ Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

§ Holds the team to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

§ Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

§ widely shares their personal vision for Save the Children, engages and motivates others

§ Future orientated, thinks strategically and on a global scale.

Collaboration:

§ Builds and maintains effective relationships, with their team, colleagues, Members and external and supporters

§ Values diversity, sees it as a source of competitive strength

§ Approachable, good listener, easy to talk to.

Creativity:

§ Develops and encourages new and innovative solutions

§ Willing to take disciplined risks.

Integrity:

§ Honest, encourages openness and transparency; demonstrates highest levels of integrity


Job Location:

Afghanistan, Kunduz

Qualifications:

QUALIFICATIONS:

§ University Graduate from BBA or relevant field.

§ At least three years’ work experience, preferably with UN or INGOs.

§ Good knowledge and experience of Admin/HR, Finance, and skills including basic administration and management.

§ Physically fit and strong.

§ Able to work independently with little supervision.

§ Good interpersonal and team working skills.

§ Excellent computer skills on Ms Word, Ms Excel, Ms Power Point and Ms Outlook.

§ Fluency of English language skills in speaking, writing, reading, formatting and Communication.

EXPERIENCE AND SKILLS:

Essential

§ Demonstrable experience of managing Admin activities.

§ Experience in management of staff.

§ Fluent in English.

§ Excellent team-working skills & flexibility under pressure and in response to changing needs.

Desirable

§ Computer skills.

§ BBA or relevant field graduated


Job Keywords:

Admin Officer
This job is expired

Attachments:

SCI Application form.docx