Admin Officer

About Afghanistan International Bank

Job Summary

This position will perform a wide range of administrative duties, purchasing, general office support, logistical/supply coordination and other duties as required. He/she will be responsible for control and supervision of all usual and typical administrative support in Admin department within and in compliance with AIB’s policies and procedures.

Duties & Responsibilities

- Oversee/execute Bank’s inventory and entering it in database; periodically up-dating of the inventory.
- Oversee the maintenance of office administrative files, contracts and records.
- Ensure that the data of Admin dept is entered into the system properly.
- Ensure that the transactions related to Admin Dept are properly recorded and entered into the Admin database.
- Take care of requests for tickets, hotel reservation, stationery, supply/order and other necessary administrative documents in accordance with requirement of the Office.
- Provide logistical support for meetings, conferences or trainings.
- Arrange for the repair and maintenance of vehicles, buildings and equipment.
- Will be the contact person for any issue related to generators. Keeping record of the fuel filling in generators and service record for all the generators.
- Oversee the receipt at the Airport and Pick/drop in the city of expates during off days (Fridays, Saturdays and national holidays).
- Oversee and ensure the accurate and timely preparation, review, processing and filling of variety of purchasing, maintenance, filing, contracts and service personnel work-schedule related documents.
- Assist in the areas of facility and security support as needed.
- Manage the filling, storage and security of documents.
- Liaison with government offices and contractors/suppliers.
- Performing other related duties as asked by line manager.

Job Requirements

- Bachelor Degree in Management or Business Administration
- Minimum 3 years related work experience.
- Sound background in calculation and office administration.
- Good Knowledge of Computers including MS. Windows, Word, Excel.
- Ability to work in a group.
- Experience of maintaining general office equipment ( i.e. computer, photocopiers, faxes etc).
- Good knowledge of spoken and written English.
- Writing in English, Dari and Pashto.
- Fast and accurate data entry skills.

Submission Guideline

The application consist of a one-page cover letter explaining your interest and suitable for the post and send it along with up-to-date CV before closing date, Interested Internal Candidates should submit their applications in writing (clearly indicating on the subject line the title of the position and Vacancy Announcement Number) email to: jobs@aib.af Or submit hardcopy at:

Kabul Head Office:
Human Resources Department
Shahabudin Watt, Haji Yaqoob Square,
Shar-e-Naw, Kabul, Afghanistan

Contact: +93 20 255 0 123 (Sunday to Thursday – 08:30am to 04:30pm)

Only short-listed candidates whose applications respond to the above criteria will be contacted for test and interview.

Functional Area

Administrative

Countries

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