Admin Officer

  Afghanistan Unspecified 1178
Date Posted:Feb 1, 2011
Closing Date:Feb 8, 2011
Work Type:Unspecified
Number of Vacancies:1
Functional Area:Administrative
Salary Range:As per NTA salary scale policy
Years of Experience:Fresh
Contract Duration:Not specified
Possibility of Contract Extension: false
Contract Type:Short Term
Probation Period:1 month
Required Languages:

About ACTED:


ACTED, the Agency for Technical Co-operation and Development is an NGO registered in France with global operations in Central Asia, Europe, Latin America, South Asia, Middle East and Africa. ACTED has been active in Afghanistan since 1993, and is one of the largest NGOs in the country, capitalizing on a continued 15-years presence in Afghanistan throughout successive regimes and on established operations throughout Central Asia. ACTED operates mainly in the North, Northeastern and Central areas of Afghanistan. Originally focused on humanitarian relief, ACTED Afghanistan is now working through an integrated development approach. Although still responsive to natural and humanitarian crisis, including support to flood and drought affected populations as well as sustainable reintegration for returnees, ACTED Afghanistan main area of intervention is now the promotion of community-driven rural development. Within this framework, ACTED Afghanistan is the largest NGO facilitating partner of the National Solidarity Programme, working in 1,721 communities spread over five provinces in the North. Its present operations reach about 7,8% of the Afghan rural population.

Job Summary:

I. Administration Follow ups:
a) Administration and FLAT
b) Liaison Statutory compliance

a) Administration and FLAT

Duties & Responsibilities:

Under the direct supervision of the Country Administrator the incumbent carries out the following duties:

I. Administration Follow ups:
a) Administration and FLAT
b) Liaison Statutory compliance

a) Administration and FLAT

 Administration Follow up in Capital and field,
 Premises follow up in all over the Country,
 Premises rental payments follow ups (Rents should be paid on time in order to reduce the rental fine).
 Premises taxes follow up in Capital and fields.
 Revenues follow up
 Office and Guest Houses follow up in Capital and field.

b) Liaison Statutory compliance

 Support Liaison Officer in Liaising with Governmental Offices, United Nation Agencies Non Governmental Offices and different embassies,
 Help Liaison Officer in terms of payments of Taxes to the Banks
 Coordinate with Liaison Officer the custom clearance of any materials Export from abroad with related Ministries of the Government in the light of NGOs law,
 Support Liaison Officer in terms of follow of travel internally and all over the world,
 Help Liaison Officer in obtaining Afghan visa, invitation letter for an Expat in the Country/abroad. Support Liaison Officer in obtaining different visas such as, Tajik, Pakistani, Indian, Indonesia Uzbek and ………etc,

II. Administration Reporting Follow Up

 Make sure the hard copies of all Premises Original Contracts are available in country office.
 To follow the FLAT documents (such as rental contracts, rental payment invoices, tax payments invoices, breaking contracts, visa bills, ticket bills and other documents) recorded in their folders regularly.
 Monthly follow up of premises in close collaboration of the bases,
 Follow up (collection) of the new rental contracts in Capital/bases and update HQ accordingly.
 Provide Country Admin with a monthly Administration management report (MMR)

III. Others

 Lettering follow up to Ministries of Economy Foreign Affairs, Finance, Interior and other Governmental Offices for different purposes,
 Follow up of English Note Verbal/letters to different Embassies, United Nation Agencies, and mobile Companies (ROSHAN, MTN, and Etisalat and AWCC) for different purposes.
 Follow up of received letters/inquiry letters from different sources.
 Quite frequent travel to bases,
 Follow up of FLAT meetings twice a month
Partially attending to the Monthly Coordination meetings

Job Requirement:

(E) = Essential (d) = Desirable
• Professional degree in business administration (BBA) from a reputable institute-D
• High school graduated E
• Extensive experience (minimum of 3 years) in the administration – E
• Ability to prioritize own/department workload, to work independently within a team and with initiative – E
• The ability to lead and manage the team – E
• Fluent written and spoken Dari and English are essential. Pashto is an advantage
• Excellent communication and interpersonal skills with an aptitude to bring positive changes – E
• Strong computer literacy: strong proven experience with word-processing and spreadsheets with analytical approach – E
• Sufficient credibility to influence senior management – E
• Commitment to delivering against agreed deadlines – E
• Experience and capability in motivating and training others in administrative procedures and concepts – E
• Knowledge about administration and general office management procedures – E
• Willingness to travel at short notice, and often in difficult circumstances – D
• Commitment to the aims, objectives and organizational culture of ACTED – E

Job Location:

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