Admin Officer

  GIZ
  Afghanistan Unspecified 452
Date Posted:Feb 10, 2011
Reference:VA/2011/GIZ/25
Closing Date:Feb 19, 2011
Work Type:Unspecified
Number of Vacancies:1
Gender:Male
Functional Area:Administrative
Nationality:Afghan
Salary Range:As per NTA salary scale policy
Years of Experience:2 Years
Contract Duration:Not specified
Possibility of Contract Extension: false
Contract Type:Permanent
Probation Period:1 month
Required Languages:

About GIZ:

 

Working efficiently, effectively and in a spirit of partnership, we support people and societies in developing, transition and industrialized countries in shaping their own futures and improving living conditions. This is what the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is all about. Established on 1 January 2011, it brings together under one roof the long-standing expertise of the Deutscher Entwicklungsdienst (DED) gGmbH (German Development Service), the Deutsche Gesellschaft für Technische Zusammenarbeit (GTZ) GmbH (German Technical Cooperation) and Inwent – Capacity Building International, Germany. As a federally owned enterprise, we support the German Government in achieving its objectives in the field of international cooperation for sustainable development. We are also engaged in international education work around the globe.

Job Summary:

• Providing of administrative and operation support to the program
 Meeting the administrative requirements of the office independently with minimum input and supervision.
 Supervision of the auxiliary and administrative staff in Badakhshan office
 Making sure that administrative requirements are met

Duties & Responsibilities:

 Manages daily office operations
 Organises and coordinates work mechanisms and the work of supporting staff
 Facilitates information exchange between the project/program members, work partners and other institutions and report to Head of Operation.
 Accompanies the project/program leader and/or other members of the team to meetings whenever necessary
 Prepares and organises internal team meetings if there is no advisor or deputy directors.
Administration
 Is responsible for all administrative, procurement and logistic arrangements of project activities (meetings, workshops etc.)
 Co-ordinates with Head of Operation for general administrative and operation support (e.g. processes requests and inquiries for general services and dealing with all local subsidy contracts.)
 Monitors availability of supplies / inventory and performs procurement-related activities up to the specified guideline amount with close cooperation with Operation dept.
 Is responsible for the filing system management as per GTZ Standard
 Manages a confidential filing system, particularly in the field of personnel.

C. Other Duties/Additional Tasks
 Undertakes further job training related to his/her position and duties, if required. Special training programs shall be identified and selected jointly with the GTZ Team Leader.
 Assists in and/or carry out other project activities and other tasks as assigned

Job Requirement:

Degree in Business Administration (at least BA or similar)
Good working knowledge of modern telecommunication systems (telephone, fax,
e-mail, internet)
Language skills
At least 3 years of professional working experience in a similar position
Broad management and administrative experience
.

Job Location:

Afghanistan
This job is expired