Administration Manager

About Equity Capital Mining LLC

Job Summary

Administration Manager is required to plan, direct and coordinate supportive services of an organization, such as support staff activities allocation (drivers, cooks, helpers and cleaners etc), visa renewal of expatriates, office and guest house supplies, maintenance requirements of office and guest house, providing security, travelling arrangement, record-keeping, mail distribution, telephone operator/receptionist, and other office support services.

Providing assistance in developing and implementing company policies in the relevant areas and in contrast required to take necessary actions for corrections.

Duties & Responsibilities

-Provides supplies by identifying needs for reception, switchboard, mailroom, and kitchen; establishing policies, procedures, and work schedules.
-Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.
-Proper maintenance and cleaning of company buildings (office, Guest houses etc)
-Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities.
-Maintaining fixed assets register of company assets under the guidance of CFO.
-Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
-Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices.
-Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
-Provides historical reference by developing and utilizing filing and retrieval systems.
-Maintains continuity among corporate, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs.
-Maintains professional and technical knowledge by attending educational workshops; benchmarking professional standards; reviewing professional publications; establishing personal networks.
-Contributes to team effort by accomplishing related results as needed.
-Improves program and service quality by devising new applications; updating procedures; evaluating system results with users.
-Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.
-Set up procedures and policies for visitors.
-Organize to ensure that all procedure are conducted.
-Making plan and preparation of meetings, conferences and conference telephone calls.
-Make preparations for meetings.
-Maintain an adequate inventory of office supplies.
-Monitor the use of supplies and equipment.
-Coordinate the repair and maintenance of office equipment.
-Primary liaison with the landlord and other Fund service providers (internet, phone, car service, etc.).
-Provide department leaders with a budget worksheet including previous year figures.
-Consolidate figures for a final budget and publish proposed next year’s budget in the present year’s annual Report.
-Prepare and submit proposed budget for approval for Office Income and Expense.
-Program and communication activities including but not limited to meeting set-up and volunteer follow-up.
-Works as a team member to maintain and keep current the area’s central files and affiliate database.
-Keeps current with the Affiliate budget numbers and accounting practices in order to assist in coding external billings, money received, and check requests.
-Keeping a track of all official meetings and its minutes.

Job Requirements

-Minimum Bachelors and preferably Masters in relevant field.
-Authoritaive style of Management.
-Work requires willingness to work a flexible schedule.

Submission Guideline

Kindly submit your CV along with the covering letter to fai.kakakhel@gmail.com and levent@ecgdubai.com

Functional Area

Administrative

Countries

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