Administration Officer

About Sarey

Job Summary

The Administration Officer will work in the Administration Unit which is a functional unit of the Program Support Services Office (PSSO) the PMO.
The Administration Officer (AO) is responsible to the Administration Manager (AM) for the following: a) the day-to-day administration functions of AREDP PMO; b) management of stationary stocks and office equipments; c) proper distribution, disposal, repair and maintenance of assets; d) ensuring all contracts for vehicles, offices and other contractible items are in place; and, e) act as a focal point with the POs regarding asset management issues.

Duties & Responsibilities

Manage stationary stocks and office equipments and ensure that the AREDP PMO and Provincial Offices (POs) is constantly supplied to facilitate operations;
- Be responsible for proper and accurate management and inventory record of AREDP assets and properties;
- Ensure proper distribution, disposal, repair and maintenance of assets, and coordinate the accurate asset check outs for the outgoing AREDP staff both in PMO and POs;
- Maintaining and updating the asset management database;
- Prepare, dispatch, track and file all incoming and ongoing correspondence including courier services;
- Maintain an update records of contacts from various stakeholders;
- Draft, prepare and finalize daily official correspondences, emails and letters;
- Act as a focal point with the POs regarding asset management related issues;
Make sure that all contracts for vehicles, offices and other contractible items are in place in PMO;
- Other duties as assigned by the AM.

Job Requirements

1. Knowledge/Experience
- At least three years full-time professional work experience;
- Proven familiarity with standard office equipment and administration procedures;
- Good bookkeeping (accounting) knowledge;
- Ability to get along well with others.
2. Qualifications/Skills
- A Bachelor’s degree in Business Administration, Management, or other related field;
- Excellent office management skills;
- In the absence of a university degree an individual may qualify for the position by substituting at least 4 years of experience;
- Fluency in Dari and Pashto, and English
- Excellent communication skills: speaking, writing, and listening;
- Excellent computer skills using Word, Excel, Access, PowerPoint and the Internet.

3. Abilities
- Ability to understand and follow complex oral and written directions.
- Strong analytical skills.
- Must be able to work under pressure, pay attention to details, show self-initiative, be assertive yet diplomatic;
- Ability an effective team member.
- Professionalism in appearance and demeanour;
- Willingness to enhance knowledge through training and personal initiative, and
- Willingness and ability to travel in Afghanistan.
D. REPORTING RELATIONSHIPS
Reports to Administration Manager, and accountable to AREDP Senior Management.
1. PERIOD OF ASSIGNMENT:
Five Years - subject to annual renewal extensions based on performance. There is an initial probation period of 3 months, and the initial contract will be until 31 December 2010.

Submission Guideline

PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED
How to Apply
Interested nationals should submit their application comprises your CV and a one-page cover letter explaining your interest and suitability for the post in writing (marked “Confidential”), clearly indicate the vacancy number on the envelope to:
Baseer Farahi
Human Resources Manager of AREDP, Afghanistan Rural Enterprise Development Programme, House # 1071,Saraye Ghazni, Near Music High School, Kabul, Afghanistan
But all applicants are also strongly encouraged to apply online to the below email address:
Vacancies.aredp@mrrd.gov.af
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED
How to Apply
Interested nationals should submit their application comprises your CV and a one-page cover letter explaining your interest and suitability for the post in writing (marked “Confidential”), clearly indicate the vacancy number on the envelope to:
Baseer Farahi
Human Resources Manager of AREDP, Afghanistan Rural Enterprise Development Programme, House # 1071,Saraye Ghazni, Near Music High School, Kabul, Afghanistan
But all applicants are also strongly encouraged to apply online to the below email address:
Vacancies.aredp@mrrd.gov.af
Please don’t forget to type the Vacancy Announcement Number (119/HR-AREDP) in Subject while applying online.
QUALIFIED FEMALE CANDIDATES ARE HIGHLY ENCOURGAED TO APPLY

Functional Area

Administrative

Countries

Apply Now