Administrative Assistance- Implementing Jawana Curriculum

Job Summary:

The Administrative Assistant will be responsible for supporting and assisting the Program C, CF’s implementing the TT WLD Curriculum Courses for the primary target groups in Kabul, furthermore The Administrative Assistant shall report directly to the Mashal University management and coordinate, assist and support the PC and CF’s implementing the Jawana Curriculum.

Provinces to travel:

Duties & Responsibilities:

Assignments and activities are likely to include some or all of the following:

Assist and support the PC and the CF’s as required.

Relay phone and email messages as requried to the PC and CF’s.

Coordinate with the PC and CF’s on any participants needs.

Asssit with communications as directed by the PC and CF’s on upcoming holidays, events, site visits as required.

File, scan and copy the Jawana Participants weeklly attendance sheets. Ensure that the Program Coordinator submits electronic scanned copies and provides the orignal attendance sheets to TT WLD Representatives weekly.

Keep documentation and asssit in the distribution of ID-Cards.

Communicate and asssits program coordinator and CF’s with any clerical, record keeping, communciation tasks relating to the Jawana Classes.

Perform clerical duties by typing memos, aswering phone calls, taking messages, documenting meeting notes, forwarding to the PC and CF’s as required.

Schedule appointments and meetings, take minutes of meeting held with WLD and other stakeholders

Photocopying and scanning documents

Copy and distribute materials

File hard copy files and electronic file copies

Help in collection of neccessary information to be used for monthly reports due to TT WLD representatives

Job Location:

Qualifications:

Must be a high graduate with a high school diploma

Proficiency in speaking , reading and writing in English

Proficiency in speaking, reading and writing in Dari and or Pashto

English language skills reading, writing and speaking is desirable.

Minimum of 1 year plus proven admininistrative and or clerical assistant experience

Knowledge of office management systems and procedures

Experience and Proficient in Microsoft Office software (Word, Excel and Outlook)

Must be able to type and create spreadsheets as requested

Excellent time management skills and ability to multi-task and prioritize work

Attention to detail and problem solving skills

Good written and verbal communication skills