Administrative Assistant

  Afghanistan Unspecified 882
Date Posted:Aug 26, 2010
Reference:VA-10-074
Closing Date:Sep 1, 2010
Work Type:Unspecified
Number of Vacancies:1
Gender:Male
Functional Area:Administrative
Nationality:Afghan
Salary Range:As per NTA salary scale policy
Years of Experience:5 Years
Contract Duration:Open Ended
Extension Possibility:No
Contract Type:Short Term
Probation Period:1 month
Required Languages:

About Louis Berger Group-Black and Veatch :

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Job Summary:

The Administrative Assistant will work under the direct supervision of the Safety and Health Program Manager and Task Order Manager. The Administrative Assistant will perform the following principal functions relating to project support but are not limited to:

Skills Required:

Not available

Provinces to travel:

Skills Description:

Duties & Responsibilities:


Major Duties and Responsibilities:

1. Create a document database and filing system for all Safety and Health and TO-21.05 project correspondence. Prepare and manage all correspondence (both internal and external).
2. Create and manage all databases for all Safety and Health and TO-21.05 projects and tasks.
3. Compile and transmit all correspondence for the daily, monthly and quarterly reports.
4. Log required information/data in the Expedition software system (training will be provided if needed).
5. Assist the Safety and Health Program and TO-21.05 personnel as needed.
6. Reserve and setup meeting/conference rooms as required. Prepare and distribute agendas as needed. Take, create and distribute meeting minutes as needed.
7. Ensure written materials are delivered to the appropriate personnel/clients in a timely manner.
8. Respond to requests from the Reports/Close Out/Expedition Manager.

Job Location:

Afghanistan

Qualifications:

Essential Qualifications:

• 3 to 4 years of progressively responsible relevant work experience in administration work, including office filing and correspondence; excellent knowledge of Microsoft software applications.

Desirable Qualifications:

• Experience in a professional office environment would be an advantage. Knowledge of Excel and Access would be preferable, as would exposure to technical personnel/company.

Education:

• Secondary Education with specialized certification in Business/Public Administration or a related discipline. University Degree in Business/Public Administration would be desirable, but it is not a requirement. Relevant work experience may be accepted in lieu of a degree.

Language Requirements:

• Must be fluent in written and spoken English, and able to draft correspondence with minimal supervision.

Abilities and Skills:

• Ability to work in a team, ability to work under pressure to meet the deadlines and excellent interpersonal skills are required.

Corporate Competencies:

• Demonstrate commitment to LBG/B and Vs mission, vision and values.
• Display cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Job Keywords:

Administrative Assistant
This job is expired