Administrative Assistant

About Louis Berger Group-Black and Veatch

Job Summary

The Administrative Assistant will work under the direct supervision of the Safety and Health Program Manager and Task Order Manager. The Administrative Assistant will perform the following principal functions relating to project support but are not limited to:

Duties & Responsibilities

Major Duties and Responsibilities:

1. Create a document database and filing system for all Safety and Health and TO-21.05 project correspondence. Prepare and manage all correspondence (both internal and external).
2. Create and manage all databases for all Safety and Health and TO-21.05 projects and tasks.
3. Compile and transmit all correspondence for the daily, monthly and quarterly reports.
4. Log required information/data in the Expedition software system (training will be provided if needed).
5. Assist the Safety and Health Program and TO-21.05 personnel as needed.
6. Reserve and setup meeting/conference rooms as required. Prepare and distribute agendas as needed. Take, create and distribute meeting minutes as needed.
7. Ensure written materials are delivered to the appropriate personnel/clients in a timely manner.
8. Respond to requests from the Reports/Close Out/Expedition Manager.

Job Requirements

Essential Qualifications:

• 3 to 4 years of progressively responsible relevant work experience in administration work, including office filing and correspondence; excellent knowledge of Microsoft software applications.

Desirable Qualifications:

• Experience in a professional office environment would be an advantage. Knowledge of Excel and Access would be preferable, as would exposure to technical personnel/company.

Education:

• Secondary Education with specialized certification in Business/Public Administration or a related discipline. University Degree in Business/Public Administration would be desirable, but it is not a requirement. Relevant work experience may be accepted in lieu of a degree.

Language Requirements:

• Must be fluent in written and spoken English, and able to draft correspondence with minimal supervision.

Abilities and Skills:

• Ability to work in a team, ability to work under pressure to meet the deadlines and excellent interpersonal skills are required.

Corporate Competencies:

• Demonstrate commitment to LBG/B and Vs mission, vision and values.
• Display cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Submission Guideline

Interested and qualified Afghan candidates are invited to submit their updated resumes along applications quoting the Job Title in the subject line of application and clearly explaining their suitability by addressing key competency for above mentioned position to the attention of Human Resources Department:

Human Resources Department
LBG / B and V JV
recruitment@irp-af.com (Position and location of the post you are applying, must be indicated clearly in subject line of your e-mails)

The interview date/s and venue will be determined soon after the expiry of the deadline for applications.

Only short-listed candidates will be contacted and called for the interviews.

Incomplete applications, applicants not meeting the minimal requirements or applications received after due date will not be considered further.
Note:-
LBG/B and V reserves the right to cancel the vacancy announcement, if required, without assigning any reason.

Functional Area

Administrative

Countries

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