Administrative Assistant

  Khawar Kara Construction Company KKCC
  Afghanistan Unspecified 461
Date Posted:Jan 2, 2011
Reference:KKCC/040
Closing Date:Jan 9, 2011
Work Type:Unspecified
Number of Vacancies:1
Gender:Male
Functional Area:Administrative
Nationality:Afghan
Salary Range:Salary is negotiable
Years of Experience:5 Years
Contract Duration:Not specified
Possibility of Contract Extension: false
Contract Type:Short Term
Probation Period:Unspecified
Required Languages:

About Khawar Kara Construction Company KKCC:

Khawar Kara construction Company (KKCC) is a construction company serving in Engineering Sector for constructing new Afghanistan and has been active From last Six years.

Job Summary:

Education: High school diploma; supplemental courses/training in research methodologies, statistical methods and procedures, project management would be an asset.
Experience: Four (4) years of progressively responsible experience in the field of finance, accounting, human resources, administrative services, or other related fields.
Language: Fluency in written and spoken English, Dari and Pashto.

Duties & Responsibilities:

· Provide day-to-day back up support to the Regional Administrative Officer in all areas of work such as initiate, process, monitor/review and follows up actions related to the administration, logistics and human resources activities of the unit.
· Assist the staff in completing Personnel induction forms and submitting to Personnel Section at Kabul HQ.
· Provide advice guidance to the staff with respect to administrative procedure liaising with central administrative services as necessary.
· Prepare and dispatch documents to mail, fax digital sender and pouch, and provide photocopying assistance to the unit.

· Receive, assess and refer telephone and personal enquiries in English, Dari and Pashto to the appropriate staff for reply and respond to general enquiries.
· Organize events, issue of invitation cards to Diplomatic community, UN Agencies, Government Officials and other National and International NGOs.
· Create and maintain administrative files and official records. Maintain stationary and other basic supplies for the regional office and establish and maintain records of incoming and outgoing correspondence.
· Provide translation in English from Dari and Pashto as and when required.
· Provide administrative and logistical support to substantive personnel as and when required.
· Provide support in arranging meetings prepare materials for meetings, distribution of notice of meetings, agenda and other background materials for meetings and other related events.
· Receive and inspect fuel invoices of vehicles and powering generators for RAO’s review and approval.
· Prepare DSA/F10 claims of all KKCC personnel for review/verification of the RAO and further submission to HQ.
· Assists in arranging accommodation for International and National staff visiting assigned duty station
· Perform any other task as requested by the supervisor.

Job Requirement:

Education: High school diploma; supplemental courses/training in research methodologies, statistical methods and procedures, project management would be an asset.
Experience: Four (4) years of progressively responsible experience in the field of finance, accounting, human resources, administrative services, or other related fields.
Language: Fluency in written and spoken English, Dari and Pashto.



Professionalism – Ability to research, select, organize and summarize data and information required for the preparation of reports and statistics; demonstrated ability to apply good judgment in the context of assignments given.
Planning and Organizing: Demonstrated effective organizational skills and ability to handle work in an efficient and timely manner.
Commitment to continuous learning: Initiative and willingness to keep abreast of new developments in the accounting and budget area.
Technological Awareness: Proficiency in various MS Office applications (Excel, Word,) and other IT applications.
Teamwork – Good interpersonal skills; ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity. Demonstrated ability to develop and maintain effective work relationships with budget/finance, human resource counterparts, and client departments.
Communication – Ability to write in a clear and concise manner and to communicate effectively orally.

Job Location:

Afghanistan
This job is expired