Administrative Assistant

  Counterpart International
  Afghanistan Unspecified 400
Date Posted:Feb 2, 2011
Reference:NA
Closing Date:Feb 20, 2011
Work Type:Unspecified
Number of Vacancies:1
Gender:Male
Functional Area:Administrative
Nationality:Afghan
Salary Range:Salary is negotiable
Years of Experience:2 Years
Contract Duration:Not specified
Possibility of Contract Extension:No
Contract Type:Permanent
Probation Period:1 month
Required Languages:

About Counterpart International:

Founded:  

Counterpart International is a global development organization that empowers people and communities to implement innovative and enduring solutions to social, economic, and environmental challenges. For nearly 50 years, Counterpart has been forging partnerships with communities in need to address complex problems related to economic development, food security and nutrition, and building effective governance and institutions. Counterpart has done groundbreaking work in more than 65 nations worldwide. Today we are widely regarded as an international development pioneer and leader – known best for our unique approach to partnership and capacity building, a commitment to learning and continuous improvement, and a reputation as a responsible steward of funder resources. In all we do, our ultimate goal is to have enduring impact– empowering every community we serve with the ability to create lasting change and build true self reliance.

Job Summary:

The Administrative assistant is responsible for to provide administrative, secretarial and logistical support to the overall administrative and programmatic operations of Counterpart International and its I-PACS II program The Administrative assistant reports to the Administrative and HR manager.

Duties & Responsibilities:

• Answer incoming telephone calls, receive inquiries and direct them to relevant staff for follow-up. Control and maintain accurate log track phone calls and record personal calls made by staff members.
• Meet and greet Counterpart International’s visitors and make preparations as required as well as directing them to proper offices after enquiry of their appointments.
• Responsible for preparing, dispatching and receiving of the Counterpart International mail. Distribute mails to staff.
• Responsible for the office notice board; posting of information, clearing old information, proper arrangement.
• Maintain key registers, locks and master keys for all facilities.
• Maintain confidentiality regarding all information accessed by virtue of duties and responsibility, which are yet to be made public.
• Ensure that the meeting room is well maintained and clean.
• Ensure that the store is well maintained and clean, inside and outside, all goods in store should be safely stored, properly arranged and accessible.
• Responsible to ssue goods and materials to staff members following proper store regulations (first in first out and goods near to expiry date to be issued next).
• To maintain proper and updated records of items kept in the office store.
• To keep the management well informed about the minimum stock balance in relation to consumption rate. Advise relevant admin section to reorder stock.
• Conduct regular physical stock counts and produce a monthly stock inventory and keep the inventory list updated.
• Perform general clerical duties to include but not limited to: photocopying, mailing and filing
• Update monthly leave records and follow up with staff on timely preparation of leave requests. Keepirecords of staff time sheets.
• Supervising all cleaners and cooks
• Any other duties as assigned by your supervisor

Job Requirement:

• High School education and experience in secretarial duties and office management. At least 1 year experience with an International NGO.
• Good computer skills (Word, Excel and Internet)
• Good command of English, Dari and preferably Pashtu
• Good organizational and communication skills.
• Flexibility: ability to work under pressure and in a multi-cultural environment with respect

Job Location:

Afghanistan
This job is expired