Administrative Assistant

About Counterpart International

Job Summary

The Administrative assistant is responsible for to provide administrative, secretarial and logistical support to the overall administrative and programmatic operations of Counterpart International and its I-PACS II program The Administrative assistant reports to the Administrative and HR manager.

Duties & Responsibilities

• Answer incoming telephone calls, receive inquiries and direct them to relevant staff for follow-up. Control and maintain accurate log track phone calls and record personal calls made by staff members.
• Meet and greet Counterpart International’s visitors and make preparations as required as well as directing them to proper offices after enquiry of their appointments.
• Responsible for preparing, dispatching and receiving of the Counterpart International mail. Distribute mails to staff.
• Responsible for the office notice board; posting of information, clearing old information, proper arrangement.
• Maintain key registers, locks and master keys for all facilities.
• Maintain confidentiality regarding all information accessed by virtue of duties and responsibility, which are yet to be made public.
• Ensure that the meeting room is well maintained and clean.
• Ensure that the store is well maintained and clean, inside and outside, all goods in store should be safely stored, properly arranged and accessible.
• Responsible to ssue goods and materials to staff members following proper store regulations (first in first out and goods near to expiry date to be issued next).
• To maintain proper and updated records of items kept in the office store.
• To keep the management well informed about the minimum stock balance in relation to consumption rate. Advise relevant admin section to reorder stock.
• Conduct regular physical stock counts and produce a monthly stock inventory and keep the inventory list updated.
• Perform general clerical duties to include but not limited to: photocopying, mailing and filing
• Update monthly leave records and follow up with staff on timely preparation of leave requests. Keepirecords of staff time sheets.
• Supervising all cleaners and cooks
• Any other duties as assigned by your supervisor

Job Requirements

• High School education and experience in secretarial duties and office management. At least 1 year experience with an International NGO.
• Good computer skills (Word, Excel and Internet)
• Good command of English, Dari and preferably Pashtu
• Good organizational and communication skills.
• Flexibility: ability to work under pressure and in a multi-cultural environment with respect

Submission Guideline

Applications: Qualified candidates are requested to send their application along with copy of updated CV to the attention of the Counterpart HR Department (clearly indicate the position title in the subject line) via email to admin@counterpart-afg.org no later than Monday 21 February 2011. Due to technical issues Counterpart requests that candidates do not apply directly through the www.jobs.af website. Hard copies of applications can be mailed to: Counterpart International, Lane 3 on the right, Kolola Pushta Street, Ansari Squar, Share Naw, Kabul Afghanistan .

Counterpart International is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, national origin, marital status, religion, gender, age, disability, sexual orientation, personal appearance, family responsibilities, political affiliation, or enrollment in a college, university, technical school, or adult education. For additional information about Counterpart International, please visit www.counterpart.org

Functional Area

Administrative

Countries

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