Administrative Assistant, Anticorruption Project

  Management Systems International (MSI)
  Afghanistan Unspecified 150
Date Posted:Mar 16, 2011
Reference:2043
Closing Date:Apr 15, 2011
Work Type:Unspecified
Number of Vacancies:1
Gender:Male
Functional Area:Administrative
Nationality:Afghan
Salary Range:Salary is negotiable
Years of Experience:Fresh
Contract Duration:Open Ended
Extension Possibility:Yes
Contract Type:Permanent
Probation Period:Unspecified
Required Languages:

About Management Systems International (MSI):

 

Management Systems International (MSI) is a global international development firm based in Washington, D.C. providing specialized short- and long-term technical assistance. MSI is part of Coffey International Development, a global international development consulting firm. Together with Coffey ID, MSI now has more than 1,500 development professionals worldwide, a corporate presence in 11 countries and manages more than 200 projects worldwide. It currently manages more than 20 long-term projects in countries, including Iraq, Sudan, Colombia and Russia. Broadly, MSI implements a range of analytical and field projects in its core technical areas, including democracy and governance, strategic management and performance improvement, organizational capacity building, human development and natural resource management.

Job Summary:

Project/Proposal Summary:
The overall objective of the Assistance to Afghanistan’s Anticorruption Authority (4A) Project is to build the capacity of the High Office of Oversight (HOO). The five components of this USAID program seek to improve upon the laws and procedures that already exist, implement them, and find ways to ensure that the progress achieved is sustainable over the long term. The 4A Project will help the Government of the Islamic Republic of Afghanistan (GIRoA) strengthen the HOO – making it a strong, effective institution able to lead, monitor, coordinate, and report on efforts to combat corruption across the country. In particular, MSI will:

 work with the HOO to plan and implement a program of institutional development and sustainability for the HOO;
 support the HOO in carrying out its priority responsibilities in asset registration and verification, complaints management and case tracking, and coordination and monitoring of anticorruption performance across other government agencies;
 provide support in establishing a sub-regional presence for the HOO;
 assist in publicizing the HOO’s activities; and
 provide needed facilities and equipment.

Afghanistan faces daunting challenges with corruption, whose corrosive effects are recognized as detrimental to economic development, political legitimacy, social stability, and countering anti-government elements. A principal innovation of the 4A project is that it is strongly demand-driven: the HOO is an active participant, not the mere recipient of technical assistance.

Position Summary:
The Administrative Assistant reports directly to the Chief of Party (COP) and Deputy Chief of Party (DCOP). He or she works cooperatively with the other Project employees and partner organizations to contribute to the success of the Assistance for Afghanistan’s Anticorruption Authority Project.

Skills Required:

Not available

Provinces to travel:

Skills Description:

Duties & Responsibilities:

Responsibilities:
• Follow up on schedules and appointments of the Project staff;
• Log and follow up on communications of the Project staff;
• Arrange venues for conferences, meetings, and other events;
• Provide logistical support to technical assistance activities (such as STTA) and training activities to ensure that such activities run smoothly and that participants are well served;
• Coordinate Project events with participants and institutional partners, constantly updating and maintaining project activities calendar and communicating updates to partners and USAID;
• Facilitate project coordination by following up on communication and ensuring the smooth flow of information with USAID and partners;
• Maintain participants’ lists, mailing lists, contacts lists, etc;
• Maintain the central file system;
• Manage ticketing, travel arrangements and accommodations for Project staff and partners;
• Ensure effective communications among the Project staff and between the Project team and partners;
• Prepare information packets as required (for consultants, visitors, conferences, etc);
• Take notes at meetings as directed by the COP;
• Conduct research/collect information for specific issues as required;
• Format documents and files;
• Backstop for the Office Manager or Receptionist as needed;
• Ensure that deadlines are kept by continuously updating calendars and keeping staff informed.

Job Location:

Afghanistan

Qualifications:

General provisions and limitations:
• All final decisions related to this Project are made by the COP and MSI/HQ responsible and authorized personnel;
• Any communication with USAID is the authority of the COP and MSI/HQ responsible and authorized personnel. You can communicate with USAID upon COP authorization.
• You must inform COP about any communication with USAID, Afghan government, or other institutions and individuals important for the Program.

**Please note: This position is open to Afghan nationals only; non-Afghan citizens will not be considered.

Job Keywords:

USAID
This job is expired