Administrative Assistant, Anticorruption Project

Job Summary:

Project/Proposal Summary:
The overall objective of the Assistance to Afghanistan’s Anticorruption Authority (4A) Project is to build the capacity of the High Office of Oversight (HOO). The five components of this USAID program seek to improve upon the laws and procedures that already exist, implement them, and find ways to ensure that the progress achieved is sustainable over the long term. The 4A Project will help the Government of the Islamic Republic of Afghanistan (GIRoA) strengthen the HOO – making it a strong, effective institution able to lead, monitor, coordinate, and report on efforts to combat corruption across the country. In particular, MSI will:

 work with the HOO to plan and implement a program of institutional development and sustainability for the HOO;
 support the HOO in carrying out its priority responsibilities in asset registration and verification, complaints management and case tracking, and coordination and monitoring of anticorruption performance across other government agencies;
 provide support in establishing a sub-regional presence for the HOO;
 assist in publicizing the HOO’s activities; and
 provide needed facilities and equipment.

Afghanistan faces daunting challenges with corruption, whose corrosive effects are recognized as detrimental to economic development, political legitimacy, social stability, and countering anti-government elements. A principal innovation of the 4A project is that it is strongly demand-driven: the HOO is an active participant, not the mere recipient of technical assistance.

Position Summary:
The Administrative Assistant reports directly to the Chief of Party (COP) and Deputy Chief of Party (DCOP). He or she works cooperatively with the other Project employees and partner organizations to contribute to the success of the Assistance for Afghanistan’s Anticorruption Authority Project.

Skills Required:

Provinces to travel:

Skills Description:

Duties & Responsibilities:

Responsibilities:
• Follow up on schedules and appointments of the Project staff;
• Log and follow up on communications of the Project staff;
• Arrange venues for conferences, meetings, and other events;
• Provide logistical support to technical assistance activities (such as STTA) and training activities to ensure that such activities run smoothly and that participants are well served;
• Coordinate Project events with participants and institutional partners, constantly updating and maintaining project activities calendar and communicating updates to partners and USAID;
• Facilitate project coordination by following up on communication and ensuring the smooth flow of information with USAID and partners;
• Maintain participants’ lists, mailing lists, contacts lists, etc;
• Maintain the central file system;
• Manage ticketing, travel arrangements and accommodations for Project staff and partners;
• Ensure effective communications among the Project staff and between the Project team and partners;
• Prepare information packets as required (for consultants, visitors, conferences, etc);
• Take notes at meetings as directed by the COP;
• Conduct research/collect information for specific issues as required;
• Format documents and files;
• Backstop for the Office Manager or Receptionist as needed;
• Ensure that deadlines are kept by continuously updating calendars and keeping staff informed.