Administrative Manager

About CARD-F

Job Summary

Duties and Responsibilities:
The Administrative Manager is a senior position within the Corporate Services (CS) of CARD-F. The core responsibilities of the Administrative Manager include providing full secretarial, clerical and administrative services and support to CS team and other units within CARD-F. The Administrative Manager will be based in Kabul Office and will work under the direct supervision of the CS Director and Financial Controler to perform the following duties:

Duties & Responsibilities

Manage overall activities of CARD-F Administration Section

Devise and implement secretarial, clerical and administrative routines so that managers and staff are able to produce reports, programmes and other outputs efficiently and effectively.

Develop and maintain databases, filing systems and libraries so that information, reports, studies, assessments and other documents from the Districts, Provinces and other Ministries, agencies and donors can be stored, archived, interrogated and retrieved as they are needed. Support the production, formatting, editing, printing and distribution of project documents.

Maintain, monitor and replenish office supplies, goods and services (including cleaning, and security) and record and report on capital expenditures in accordance with Government of Afghanistan and DfID procurement guidelines and regulations.

Create clerical routines and retrieval systems which allow for the effective administration of all incoming and outgoing hard copy correspondence.

Maintain the diaries of designated personnel, and arrange meetings, rooms, accommodation and travel arrangements where appropriate.

Arrange for weekly presentations / workshops and seminars held and delivered by and for CARD-F staff

Uphold, protect and promote CARD-F’s core values, operating standards, protocols and HR policies and procedures so that customers, clients, suppliers, partners and employees respect and enjoy working with the facility.

Undertake any additional tasks and responsibilities that may be assigned by the Director of Corporate Services, or any member of CARD-F Senior Management Team.

Keep an up-to-date driver logs and make travel arrangements for CARD-F staff

Keep Administration Shared Folder up-to-date, upload and update all Admin related documents and files at minimum on a weekly basis

Renew contracts and under supervision of Director of Corporate Services, develop new and revise existing contracts

Produce short weekly reports outlining Administration Section's weekly accomplished tasks and following week's planned activities

Abide by all CARD-F policies and procedures outlined in the HR , Procurement, Travel and Finance manuals

Perform daily general purchasing in compliance with the procurement and financial policies mention in CARD-F procurement and finance manuals

Update inventory cards of staff

Job Requirements

Qualifications

Education

Bachelor’s degree in the field of Business Administration, Economics and or Management;

Master degree in above discipline will be given preferences.

Experience:

At least 5 years of proven experience with reputable organizations in management and implementation of development projects.

Experience in the areas of financial management and procurement management will be given preferences.
Skills:

Managerial, leadership and staff motivation;

Data analysis and report writing;

Be able to use the MS Office package (Word, Excel and PowerPoint);

Be able to work as a member of a team of different specialists who can work towards a common goal;

Have the ability to take a strategic view of the results to be delivered and to conceptualize how the CARD-F program can fit into the overall development objectives in the project area;

Be able to demonstrate a high level of initiative and be able to work with a minimum of supervision;

Good written and oral communication skills in English and local languages.

Note: Only applicants who meet these requirements will be considered.

Submission Guideline

Submission Guideline:
Please read the submission steps in order to have a successful application.
By Electronic submission:
 Ideally, you should apply electronically by sending your CV and a one-page cover letter explaining your interest and suitability for the position to Email address given below.

 Please SPECIFY ONLY VA number (CARD-F-KBL-11-17) in the subject line of your Email
 DO NOT attach any other documents and certificates only uour CV and Cover letter
By Hard Copy
Alternatively, you may submit a hard copy of your CV and a one-page covering letter in an envelope marked “Confidential”. Please note clearly on the envelope the VA number and position for which you are applying for. The envelope should be addressed to:
Masoodullah Ghyasi
HR Manager
CARD-F Office, Evergreen Building, Ministry of Agriculture Irrigation and Livestock, Kart-e-Sakhi Square, Jamal Meena, Kabul, Afghanistan.
PLEASE NOTE:
1. APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE CONSIDERED.
2. ONLY SHORT-LISTED CANDIDATES WILL BE CONTACTED.
3. FEMALE CANDIDATES ARE HIGHLY ENCOURAGED TO APPLY.

Functional Area

Administrative

Countries

Submission Email

jobs@cardf.gov.af

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