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Archiving/Filing Clerk

UNOPS, Multi Location

This job is expired
Multi Location ()
Full Time
520

About UNOPS

Job Summary

UNOPS strategy for Afghanistan is aimed at providing maximum support to the Government and people of Afghanistan though the delivery of projects and services in line with the government’s own priorities. The UNOPS Afghanistan Operations Center (AGOC) has been established as an organizational mechanism to deliver a range of projects for which UNOPS has been designated as the implementation agency. At present UNOPS AGOC is implementation a number of projects in a range of sectors including infrastructure (roads and schools) development, capacity building to various ministries, and environmental protection, among others, on behalf of he Government of Afghanistan and the donor community.

The functional objective of UNOPS/AGOC is to deliver its projects in an efficient and effective manner, so as to achieve the development outcomes sought by Government of Afghanistan and donor community. Capacity building is always considered and encouraged. The aim of UNOPS/AGOC is to provide implementation services to the Government of Afghanistan, the donor community and partner agencies in the reconstruction and development of the country. In doing so UNOPS aims to exceed client expectations in the delivery of quality services throughout the country.

Duties & Responsibilities

UNOPS is currently recruiting an archiving/filing clerk for a short term assignment to organize financial and administrative documentation for it’s project support unit. Reporting directly under the AGOC M.I.S/Programme Specialist, the Archiving/Filing Clerk is expected to perform the following duties and responsibilities, but not limited to:

• Accurate and comprehensive registry of all project blue files.
• Scan, archive and upload all relevant documentation of project documents
• Arrange blue files stickers/tags indicating the project IDs for all blue files
• Place projects blue files and arrange them in chronological orders.
• Arranging the physical filing system (labels, folders, binders, and cabinets, among others)
• Send obsolete documents and files to archives in coordination with other departments
• Maintain an updates tracking system and report on the progress on a weekly basis, unless otherwise instructed
• Perform other related duties as may be assigned

Job Requirements

a. Education
• Secondary Diploma required

b. Work Experience

• Minimum 2 years of overall experience, preferably in finance and administration or related field
• Previous filing/archiving experience a must

c. Key Competencies

• Comprehensive computer literacy (MS office and database knowledge required)
• Excellent organizational skills
• Ability to communicate effectively
• Working knowledge of English, both written and spoken.
• Must be capable of working both individually and as part of a team.
• General: Tactfulness, Enthusiasm to the job.

Submission Guideline


Qualified candidates may submit their application, including a letter of interest, complete Curriculum Vitae and an updated United Nations Personal History Form (P.11) (available on www.unops.org) via e-mail to emo.agoc.vacnat@unops.org. Kindly indicate the vacancy number and the post title in the subject line when applying by email.

Additional Considerations

- Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
- Qualified female candidates are strongly encouraged to apply.
- UNOPS reserves the right to appoint a candidate at a level below the advertised level of the post.

For more information on UNOPS, please visit the UNOPS website at www.unops.org.

Functional Area

Administrative

Countries

Post Date

Feb 16, 2011

Closing Date

Feb 23, 2011

Reference

UNOPS/AGOC/027/2011

Number of Vacancies

1

Salary Range

Salary is negotiable

Years of Experience

2 years

Probation Period

Not Specified

Contract Type

Short Term

Contract Duration

Not Specified

Contract Extensible

true

Gender

Male