Bank Administrator

Job Summary:

Contribute to the elaboration of the base’s and mission accounting

Skills Required:

Requires travel to provinces:

Skills Description:

3-year experience in an administrative And Finance – Good computer skills – Professionalism – good knowledge of English – rigour – sense of confidentiality – good organisational skills – firmness and flexibility.

Duties & Responsibilities:

Mission 1: Ensure the bank book management

The Bank Admin is responsible for:

Check purchase approval

Receive, verify the eligibility of invoices presented for payment (in compliance with the purchase order, mandatory particulars, validity of the voucher, format);

Monitor and make payment of taxes : Withholding Tax on contractors; Rental Services Withholding Tax, Tax on Employees

Check the payment deadlines for leases, charges splitting,

Ensuring payments by check and/or by bank transfers to suppliers (photocopy, discharge ...)

Record purchase invoices in the bank book (coding, charging, filing);

Check and ensure the eligibility of bills, file invoices and check the quality of the documents

Ensure the monthly bank reconciliation with the justifications and the bank statement

Before integration into accounting, ensure the existence of proper wages and salaries budget allocation contained in the payroll, according to the staff financing plan

Ensure trade with the bank: prepare and track requests for transfers / remittances, collecting bank statements and check with Bank Books.

Import the Excel bank books in SAGA accounting software and do the reconciliation,

Matching internal transfers and External transfers.

Matching Staff loans and follow up.

Follow up the treasury availability in Bank Books.

Follow up Donors transfers at field levels and do the reconciliation Donor payable and receivable.

Mission 2: Manage salary payroll for the mission

The Bank Admin is responsible for:

Receiving monthly the HR Database from HR Department.

Checking budget allocations of HR Database with BFUs and Financial Plan.

Preparing the Bank Payroll according to HR Database for the validation of the Fin HoD.

Liaise with bank to add or remove staff in payroll.

Submit the Payroll to bank and follow up for process.

Following the treasury availability for salary payments.

Mission 3: Manage the accounting and administrative document sorting.

The Bank Admin is responsible for:

Sort accounting documents and double filling.

Ledger and Archive Budgets according to financial Budget and Line.

Collect the flight-boarding pass and attach with invoices.

Archive administrative documents related to ministry.

Any other task assigned by supervisor or HoD Finance.

Job Location:

Qualifications:

Accounting/Finance degree

3-year experience in an administrative And Finance

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